IA02 PWS DRAFT - George C. Marshall Awards Seminar.pdf

PERFORMANCE WORK STATEMENT (PWS)

George C. Marshall (GCM) Leadership and Awards Seminar

Virginia Military Institute (VMI) 23-24 February 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide facilities, and meals for the attendees of the United States Army Cadet Command (USACC), George C. Marshall (GCM) Leadership and Awards Seminar being held at Virginia Military Institute (VMI). The proposed vendor provides lunch and dinner services to the Cadets, Cadre and USACC leadership during the two-day event.

1. 1.2 Background: The annual GCM award seminar is a two-day event held with the purpose of recognizing exceptional MS-IV Cadets from Senior Reserve Officers’ Training Corps (SROTC) programs in each regional Brigade and exceptional Cadets from the United States Military Academy (USMA). Cadets are exposed to senior military and government leadership and participate in small group discussions with their peers on subjects pertaining to the current and emerging trends throughout the U.S.

Army. The seminar is conducted at the George C. Marshall Foundation at Virginia Military Institute (VMI) in Lexington, VA.

1.3 Scope: The Contractor shall provide adequate facilities, and meals that include lunch and dinner on both days of the GCM Leadership and Awards Seminar. The leadership and awards seminar will be conducted during the period of 23 February 2026 to 24 February 2026. The seminar will last a total of two days and one night with a total of 65 Cadets, 40 Cadre and Leadership attending this cycle. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The objectives of this contract are:

1.4.1 Provide SROTC Cadets and Cadre attending the GCM Leadership and Awards Seminar on 23 February 2026 and 24 February 2026 with lunch and dinner both days to support working lunches with small groups, and a dinner speaker both evenings.

1.4.2 Provide a facility that includes the capacity for large group lectures both days, 5 small group breakout rooms for both days, a dinner hall for where dinner can be served for up to 400 people during the evening guest speaker on both days, and a PT facility on-site which will accommodate up to 100 attendees.

DRAFT

1.4.3 Provide an indoor physical training facility for morning PT on both 23 February and 24 February 2026.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed In Accordance With (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.4 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day - January 1st M. L. King Memorial Day - 3rd Monday in Jan Presidents Day - 3rd Monday in Feb Memorial Day - last Monday in May Juneteenth - June 19th Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

1.5.5 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.5.1 Government Facility Office Hours: Reserved

1.5.5.2 Government Facility Operating Hours: Reserved

1.5.5.3 Contractor Support Hours: Reserved

1.5.6 Training Holidays: Reserved

1.5.7 Place of Performance: The work to be performed under this contract shall be performed at contractor facility where training will be conducted.

1.6 Security Requirements: Reserved

1.6.1 Security Program: Reserved

1.6.2 Operations Security (OPSEC) Requirements: Reserved

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: Several key personnel are required to be identified to the Government.

a. Project Manager: The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person shall be provided in writing to the Contracting Officer no later than five (5) days after contract award. The Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

b. Quality Control Manager: Reserved

c. Systems Administrator: Reserved

d. Special Qualifications: Reserved

1.11 Identification of Contractor Employees: Reserved

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27- 715).

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Reserved

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: The Contractor will have knowledge of safety awareness such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

Contractor shall maintain a professional demeanor when proving training activities and serving the food. Furthermore, food handlers must be aware of all food safety requirements for preparing and serving food for an indoor and outdoor dining event.

1.21.1 Safety Laws and Regulations: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.22 Environmental Compliance: Reserved

1.22.1 Environmental Compliance Plan and Program: Reserved

1.23 Required Training: As per the AT/OPSEC coversheet, no training required for activity.

1.23.1 Anti-Terrorism (AT) Level I Training: As per the Anti-Terrorism (AT) Level 1 coversheet, there is no training required for the vendor to fulfil this contract.

1.23.2 OPSEC Training: As per the AT/OPSEC coversheet, no additional training is required for this activity.

1.23.3 iWATCH Training: As per the AT/OPSEC coversheet, no additional training is required for this activity.

1.23.4 Information Assurance (IA) Training: As per the AT/OPSEC coversheet, no additional training is required for this activity.

1.23.5 Personally Identifiable Information (PII): As per the AT/OPSEC coversheet, no additional training is required for this activity.

1.24 Notice to Proceed: Reserved

http://www.dimoc.mil/resources/limitations/

1.25 Electromagnetic Compatibility Directive: Reserved

1.26 Government Property and Services: There is no Government Property (GP) provided.

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation CAC Common Access Card COR Contracting Officer’s Representative DA Department of the Army DD Form 250 Department of Defense Form 250 (Receiving Report) DoD Department of Defense FAR Federal Acquisition Regulation IA Information Awareness ID Identification IGE Independent Government Estimate KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide Cadre for training as instructors. Cadre will be the individuals who will have direct contact and involvement with Cadets.

3.2 Materials: The Government will provide no materials for use in this contract. All activities will take place at the place of business for the vendor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish meals, labor, and facilities as specified herein, for the US Army Cadet Command Annual George C. Marshall Leadership and Awards Seminar for academic year 2025-2026. The Contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

Courtesy and consideration shall be provided to all guests and event participants.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: The Contractor shall provide training activities, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractors tasked to provide training activities must be properly trained prior to providing training. Furthermore, contractor must transport and set up all food and serving equipment prior to each meal start time as coordinated by the Government Key Personnel. Contractors shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall also provide all condiments for use at the meal.

4.4 Vehicles and Equipment: The Contractor shall ensure all vehicles and equipment are in serviceable order and are clearly marked with the company name and it shall be prominently displayed. The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use in this contract) and equipment to perform the work described in this PWS. The COR may inspect the Contractor’s vehicles and equipment at any time.”}

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide adequate facilities for physical training and hosting of the awards events, and meals that include lunch and dinner on both days of the GCM Leadership and Awards Seminar. The leadership and awards seminar will be conducted during the period of 23 February 2026 to 24 February 2026.

The seminar will last a total of two days and one night with a total of 65 Cadets, 40 Cadre and Leadership attending this cycle. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

5.2 Tasks: Tasks consist of the following:

5.2.1 Task 1 Meals: Set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

5.2.1.1 Provide all food, beverages, and condiments for use at each meal.

5.2.1.2 Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.1.3 Tear down each meal service upon completion and remove all debris from site.

5.2.1.4 Wipe down and sanitize all tables at serving location.

5.2.1.5 Menus. The contractor shall provide a menu for each meal. The menu shall be coordinated with the Government POC upon award of the contract.

5.2.1.6 Meals specifics: The Contractor shall provide a total of 4 meals for Cadets and Cadre during the training cycle. Meals and beverages shall be based on the Contractor’s pre-planning menus and shall include at a minimum a primary entrée with a vegetarian substitute (protein), three side dish options (vegetables and starches), fruit (breakfast), salad (lunch and dinner), bread (breakfast and dinner), dessert (dinner), and a minimum of two beverage options at each meal. Sample menus are located in

5.2.1.8. Meals shall be served as follows:

MEAL DATE Number of Cadets and adults

Lunch 23 February 2026 (65 each for Cadets; 40 each for Cadre/Leadership) Dinner 23 February 2026 (65 each for Cadets; 40 each for Cadre/Leadership) Lunch 24 February 2026 (65 each for Cadets; 40 each for Cadre/Chaperones) Dinner 24 February 2026 (65 each for Cadets; 40 each for Cadre/Chaperones)

5.2.1.7 Mealtimes. The contractor shall serve meals during the times indicated below:

1200-1300 Lunch 23 February 2026 1800-2000 Dinner 23 February 2026 1200-1300 Lunch 24 February 2026 1800-2000 Dinner 24 February 2026

5.2.1.8 Sample menu could include the following:

Boxed Lunch Sample 1: Fried Chicken Sandwich with chips, and a beverage.

Boxed Lunch Sample 2: Hamburger with chips and a beverage.

Dinner Buffet sample 1: Chicken Romano, caprese pasta, herb roasted potatoes, roasted broccoli, southern garden salad, a desert.

Dinner Buffet sample 2: Bourbon beef tips, baked penne with greens, steamed wild rice, green beans, Caesar salad, and a desert.

Note: Vegetarian option is available with each meal.

5.2.2 Task 2 Facilities:

5.2.2.1 Contractor shall provide adequate space for large group lectures of up to 400 personnel that include 65 Cadets, 40 Cadre and staff, leadership and guests that attend this event.

5.2.2.2 Contractor shall provide break-out space for 5 small groups of 13 personnel each with 1 moderator, and 2 Cadre members. Space must have chairs for all personnel, desk or table space for writing and eating during the working lunch periods on both days, and a screen and/or whiteboard to display group outputs.

5.2.2.3 Contractor shall provide a dining area adequate for hosting a buffet dinner for up to 400 people and a guest speaker on both days of the event.

5.2.2.4 Contractor shall provide a physical fitness venue that can host 65 Cadets for up to 1.5 hours on both days of the event.

5.3 Contractor Project Management: Contractor shall manage all assigned projects from initial receipt until project completion. The Contractor shall ensure all projects are completed IAW the Contractor's approved schedule and as per this PWS.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.3 TRADOC Regulation 5-14 Acquisition Management and Oversight (TR 5-14)

6.1.4 Department of Defense Contract Security Classification Specification (DD Form 254)

6.1.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.6 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.7 Information Assurance (AR 25-2)

6.1.8 Policies and Procedures for Property Accountability (AR 735-5)