IA02 PWS-DRAFT for SSN.docx

PERFORMANCE WORK STATEMENT (PWS)

2BDE JCLC STEM CAMP (INVENTOR)

10-30 June 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide meals, lodging, and training support and facilities for cadets and cadre conducting a Junior Officer Reserve Training Corps (JROTC) Junior Cadet Leadership Challenge (JCLC) Science, Technology, Engineering and Mathematics (STEM) Camp (Inventor) from 10 to 30 June 2026. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.2 Background: The Army Junior Reserve Officer Training Corps (JROTC) program has an annual training requirement which the contractor provides all associated support requirements for JCLC STEM Camp Inventor. The contractor provides trained staff to provide meals and billeting for cadets and cadre and six professors to conduct training.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide meals, dorm style lodging with separate living and shower spaces for males and females and classrooms and equipment for STEM training for 100 Cadets and 15 Cadre from 25 to 30 June 2026 in support of JCLC STEM Camp (Inventor).

1.4 Objectives: The contractor shall provide meals, lodging and training facilities for 100 Cadets and 15 Cadre from 25 to 30 June 2026 in support of JCLC STEM Camp (Inventor).

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 4 hours of identifying those issues. Verbal reports shall be followed up by written reports within one day.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The contractor shall be available to conduct business (meal service) between the hours of 0600 to 1900. On call support will be needed at all times for lodging and facilities issues. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at St. Johns University, 8000 Utopia Parkway, Queens, NY 11439.

1.5.6 Type of Contract: The government will award a firm fixed price contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: Reserved.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government. Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Materials: The government will provide cadets with a computer to access STEM training.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3 Vehicles and Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed or bunk (with mattress) along with 1 pillow, 1 pillowcase and 1 sheet per bed. Contractor shall provide one (1) headquarters classroom with an area large enough for 10 personnel and three (3) training classrooms. Training Classrooms must be able to seat a minimum of 25 cadets per room.

4.4 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.6 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities, tools, materials and other items necessary to provide meals, lodging and training facilities for 100 cadets and 15 cadre attending JCLC STEM Camp (Inventor).

5.1.1 Resource working group will occur on 10 June 2026 between the contractor and the Camp Commander to coordinate menu’s, training schedule and contract.

5.2 Meals:

5.2.1 The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set up, clean up and remove trash from the dining area. The contractor shall provide serving equipment, chafing dishes, and heating elements to maintain food temperature.

5.2.2 The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.2.3 The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4 The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

5.2.5 The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.6 The contractor shall clean up after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

5.3 Menus.

5.3.1 The contractor shall provide a menu like the one stated in 5.3.2. All meals shall be served hot and must be nutritionally balanced. The breakfast, lunch and dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible but not later than within 10 days. Any changes to the menu for alternative replacement are agreed upon at that time. Milk, coffee, water, eating utensils and condiments shall be served with all meals.

5.3.2 Sample Menu:

Breakfast sample 1: Scrambled Eggs, bacon, hashed brown potatoes, cold cereal, toast, milk/assorted juices, and coffee.

Breakfast sample 2: Scrambled Eggs, creamed ground beef on a biscuit, hash brown potatoes, assorted cookies, milk/assorted juices, and coffee.

Lunch (box) sample: Cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, chips, two (2) choices of dessert, fruit punch, milk, coffee, and condiments

Lunch (hot) sample: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) dessert choices, salad, rolls, juice, milk, coffee, and condiments.

Dinner sample 1: Lasagna, chicken tenders (two (2) choices), rice pilaf, baked potatoes, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments.

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments.

5.3.3 The contractor shall make - consideration / accommodations for vegetarian meals for up to 10 people per meal.

5.3.4. Mealtimes:

5.4. Lodging.

5.4.1 The contractor shall also provide housing accommodation for 100 cadets and 15 cadre for the start of JCLC STEM Camp from 25 June 2026 to 30 June 2026.

5.4.2 Contractor The contractor shall provide cadets rooms with shared bathroom and shower, one (1) Twin bed/bunk (with mattress) along with one (1) towel, one (1) washcloth, one (1) blanket, one (1) fitted sheet, one (1) flat sheet one (1) pillow, 1 pillowcase and 1 sheet per bed or 100 cadets and 15 cadre.

5.5 Training Facilities.

5.5.1 Contractor shall provide access to one (1) classroom for the headquarters. The classroom must be large enough for a minimum of 10 cadre to conduct JCLC required administrative functions as required. The classroom must have Wi-Fi internet access, minimum of two (2) tables, ten (10) chairs, minimum of 10 power outlets, and bathroom facilities near the classroom.

5.5.2 Contractor shall provide three (3) training classrooms for Cyber Security classroom, Homeland Security classroom (Lab), Gaming Classroom (Lab). Classrooms must be large enough for a minimum of 25-30 cadets per classroom. Bathroom facilities need to be a short walk from the classroom area.

5.5.3 The Contractor will provide enough potable water fountain/station near the classrooms or the lodging area for the duration of the training event.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): Reserved.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Meals:

Para 5.2 to 5.3.4: Requirements for meals and serving times.

Be prepared to serve the food 15 minutes prior to scheduled serving times for 100 Cadets and 15 Cadre.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Vendor will ensure proper cleaning is done after each meal.

Maintaining a proper timeframe of meal service is required.

Rated no less than 95%

Lodging:

Para 5.4 to 5.4.2.

Contractor shall provide a headquarters command center or classroom for cadre use.

Rated no less than 98%

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Itemized invoice for service rendered