IA02 PWS-Draft.docx

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

JCLC Bowie State University - Meals, Lodging and Training Facilities 23 - 29 June 2024

Part 1

General Information

1. General: This is a non-personal services contract to provide meals, lodging, audio-visual training aids, and training facilities for cadets and cadre conducting JCLC (JROTC Cadet Leadership Challenge) Bowie State University from 23 June 2024 to 29 June 2024. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, meals, tools, materials, supervision, and other items and non-personal services necessary to perform specified meals in accordance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for JCLC Bowie State University. The contractor provides trained staff to provide meals and billeting for cadets and cadre while they conduct training.

1.3. Objectives:

1.3.1. The contractor shall provide meals, lodging and training facilities for 340 cadets and 60 cadre personnel from 23 June to 29 June 2024 in support of JCLC Bowie State University.

1.3.2. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4. Scope: The contractor shall provide meals, lodging and training facilities for 340 cadets and 60 cadre attending JCLC Bowie State University, Bowie, MD from 23 June 2024 thru 29 June 2024.

1.5. Period of Performance: This Period of performance is 23 – 29 June 2024 (23 June will be an advanced party of 35 cadets and 5 Instructor Cadre with the main body present from 24-29 June 2024).

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractors shall not be required to work any of the below recognized holidays.

1.6.4 Hours of Operation: The contractor shall conduct business between the hours of 5:00 a.m. to 10:00 p.m., Monday thru Friday. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at Bowie State University, 1400 Jericho Park Road, Bowie, Maryland 20715.

1.6.6 Type of Contract: The government will award a service contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall have a Badge from Bowie State and will be worn at all times or escorted with one of the staff to the appropriate area. This is the proposed submission, which must be maintained as the level of security required for the life of the contract. The security requirements are in accordance with Bowie State Visitor procedures.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: None

1.6.9. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS and Acronyms:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICALSECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Reserved

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

JROTC Junior Reserve Officers Training Corps

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.3.2 Facilities: Reserved.

3.2. The government will provide medical staff from camp commandant. The service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Nurses will be on call for after hour care.

3.3 Utilities: Reserved

3.4 Equipment: Reserved.

3.5 Materials: Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed or bunk (with mattress) along with a wall locker for each cadet and cadre member.

4.4. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6. Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities, transportation, audio-visual training aids, tools, materials and other items necessary to provide meals, lodging and training facilities for 340 cadets and 60 cadre attending JCLC Bowie State University.

5.1.1. The initial 40 personnel (breakdown: 35 cadets and 5 cadre) will arrive 23 June 2024. The contractor will provide them dinner meal, lodging and training facilities. The remaining personnel will arrive the morning of 24 June 2024. Starting on 24 June, the contractor shall provide meals, lodging and training facilities for 400 (breakdown 340 cadets and 60 cadre).

5.2. Task Heading.

5.2.1. The contractor shall provide a menu similar to the one stated in 5.2.3. All meals shall be served hot and must be nutritionally balanced. The breakfast and dinner meal shall be served hot. The two lunch meals can be served cold (sandwiches/cold cuts, drink, etc.). The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours. Any changes to the menu for alternative replacement agreed upon at that time. Milk, coffee, water, eating utensils and condiments shall be served with all meals.

5.2.2. Sample Menu:

Breakfast sample 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, juice choices, milk & coffee (and condiments).

Breakfast sample 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments).

Lunch sample: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc, chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner sample 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Note: consideration / accommodations must be made for vegetarian meals for approximately 10-20 people per meal.

5.2.3. Feeding Times:

25 June 2024 Tuesday 400 Breakfast 0730-0830

5.3. Lodging

5.3.1. The contractor shall also provide housing/barracks spaces & accommodations for 35 cadets and 5 cadre for the start of JCLC for the night of 23 June 2024. The contractor shall provide housing/barracks spaces & accommodations for 340 cadets and 60 cadre for the duration of JCLC from 24 June 2024 to the completion of camp of 29 June 2024. Males and females shall be billeted separately. Male chaperones will lodge with male Cadets and female Chaperones will lodge with Female cadets. Separate male and female latrine and shower facilities shall be available within the billeting area.

5.3.2. The contractor shall provide a bed or bunk (with mattress) along with a wall locker for each cadet and cadre member.

5.4. Training Facilities

5.4.1. The contractor shall provide access to Auditorium, Classrooms, Gymnasium, Track & Field, and Aquatic Center for cadet and cadre usage from 23 – 29 June 2024.

5.4.2. The contractor shall provide access to indoor 25ft x 35ft swimming pool. Contractor shall provide lifeguards.

5.4.3. The camp commandant is responsible for acquiring medical support for their encampment. That service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Nurses will be on call for after hour care.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html .

6.1.2. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.2. Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Re-perform at no additional expense to the government

Re-perform at no additional expense to the government

In accordance with PWS paragraphs 5.3. thru 5.3.2., contractor shall provide separate male and female lavatory facilities.

Re-perform at no additional expense to the government

In accordance with PWS paragraph 5.1. thru 5.2.3., the contractor shall provide meals, lodging and training facilities on the prescribed dates, times, and amounts.

Meals will be kept hot and ready to serve 15 minutes prior to the serving times prescribed in paragraph 5.2.3.

In accordance with PWS paragraph 5.2.3., the contractor shall deliver and set up all equipment required to prepare cook and serve the food 30 minutes prior to serving time.

In accordance with PWS paragraph 5.2.3, the contractor shall clean and sanitize the dining and eating areas upon completion of the meal.

Vendor will deliver and set up all equipment required to prepare cook and be prepared to serve the food 15 minutes prior to scheduled serving.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Re-perform at no additional expense to the government.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

The contractor shall provide meals, lodging, and training facilities for 340 cadets and 60 cadre in accordance with PWS paragraphs 5.1. through 5.6.1

Daily

ATTN: Government Point of Contact

The contractor shall provide high ropes and archery training for 340 cadets in accordance with PWS paragraphs.

5.5. thru 5.6.1.

Daily

ATTN: Government Point of Contact

Itemized invoice for service rendered.