IA02 PWS - DRAFT - 6BDE Jackson Public Schools STEM.pdf

PERFORMANCE WORK STATEMENT (PWS)

Jackson Public School District STEM LeaderState

1 June – 17 July 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a service contract to provide a residential experience for a total of 360 Cadets. There will be six (6) one-week five (5) day cycles with sixty (60) Cadets and four (4) Cadre per cycle. The Period of Performance is 1 June - 17 July 2026. Cycle 1: 1-5 June 2026, Cycle 2: 8-12 June 2026, Cycle 3: 15-19 June 2026, Cycle 4: 22-26 June 2026, Cycle 5: 6-10 July 2026, and Cycle 6: 13-17 July 2026. During the residential camp, the contractor shall provide meals, lodging, and transportation in accordance with this PWS. The participating Cadets are from JROTC battalions across the State(s) of Mississippi, Alabama, and Louisiana.

1.2 Background: One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools. To help address this need, we intend to expand STEM education in our curriculum for Army JROTC Cadets. To have the biggest impact on Cadets, United States Army Cadet Command (USACC) will partner with a university that is centrally located within the state of Mississippi to provide STEM education and activities for JROTC Cadets in the Jackson Public School system and Cadets across the states of Mississippi (MS), Alabama (AL), and Louisiana (LA). Several universities within the state of MS have well established and some nationally recognized STEM programs.

The selected venue must also have the organizational structure and facilities in place to support lodging and meal requirements at one location.

1.3 Scope: The Contractor shall provide hands-on activities in the university’s Engineering Laboratory, tour of the university’s Engineering and Technology programs, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, site visits to STEM related work sites, team building, and leadership development activities.

1.4 Objectives: The objective of this contract is to:

• Provide meals, lodging and training facilities in accordance with the Delivery

Information of the contract.

• Increase Cadet awareness of STEM academic programs and career fields.

• Enhance Cadet personal leadership skills and character development.

• Inspire academic excellence, increase Cadet desire to continue education beyond high school, and increase Cadet desire to pursue STEM related career opportunities.

• Increase Cadet awareness of the importance of physical fitness by conducting physical fitness activities, taking into consideration each individual Cadet’s physical capabilities/limitations.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208. The Contractor shall provide a copy within five (5) calendar days after contract award and no later than five (5) working days prior to implementation.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during this period of performance.

1.5.4 Operating Hours: The residential camp activities shall be scheduled to ensure that Cadets are allowed to receive no less than eight (8) hours of sleep per day as required by Cadet Command Regulation (CCR) 145-2.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s location and all services are to be co-located and not dispersed. Each one-week residential camp shall be performed at the selected contractor Institute of Higher Learning from 1 June – 17 July 2026.

1.5.6 Type of Contract: This will be awarded as a Firm-Fixed Price service contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation CCR Cadet Command Regulation CFR Code of Federal Regulations COR Contracting Officer’s Representative

DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DoW Department of War FAR Federal Acquisition Regulation KO Contracting Officer POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RA Requiring Activity TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, materials, supplies, facilities, lodging, meal services, in/around transportation, supervision, and other items necessary to perform services as described in the PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for lodging, meals, in/around transportation, training facilities, and a residential STEM experience for 360 Cadets from 1 June – 17 July 2026. There will be six (6) one-week/five (5) day cycles with 60 Cadets and four (4) Cadre per cycle. Cycle 1: 1-5 June 2026, Cycle 2: 8-12 June 2026, Cycle 3: 15-19 June 2026, Cycle 4: 22-26 June 2026, Cycle 5: 6-10 July 2026, and Cycle 6: 13-17 July 2026.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The Contractor shall provide lodging on campus in the institution’s dormitories. The dorm rooms shall be capable of accommodating 60 Cadets of the same gender, furnished solely on the basis of one (1) individual to a bed with no more than two (2) individuals to a room for double occupancy. Rooms shall have two (2) beds, two (2) dressers, two (2) desks, and two (2) desk chairs. Cadre will sleep in a separate lodging area. The Contractor shall provide separate lodgings to accommodate four (4) Cadre members to sleep based on one (1) individual to a bed with no more than two (2) individuals to a room, for a total of 64 beds with mattresses.

5.2.2 Billeting: The Contractor shall lodge male and female cadets on separate floors and/or in separate buildings or lodging areas and provide separate lodging accommodations for Cadre. The facility shall be able to accommodate male and female cadre in separate rooms based on gender. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering.

5.2.2.1 Security: A minimum of one (1) recording security camera at entry/exit points withing the building with recordings shall be kept for a minimum of 30 days.

5.2.3 Meals: The Contractor shall provide two (2) hot meals and one (1) evening snack on day 1. Three (3) hot meals per day and two (2) evening snacks on day(s) 2, 3, and 4 and two (2) hot meals and one (1) snack on day 5. Total meals prepared and served per cycle are 780 and total snacks prepared and served per cycle are 480. Total meals prepared and served for six (6) cycles are 4,680 and total snacks prepared and served for six (6) cycles are 2,880 for a total of 7,560 meals and snacks for event.

5.2.3.1 Menu: The Contractor shall provide hot meals consistent with the USDA Nutrition Standard 9 for School Meals and in compliance with the Department of the Army Pamphlet 30-22, Operating Procedures for the Army Food Program (DA PAM 30- 22). Each hot meal shall consist of items derived from the m/meat alternative chart with no less than 1 serving, vegetable/fruit chart with no less than 2 servings, a bread/break-like product with no less than 1 serving, and milk chart with no less than 1 serving.

Each snack shall consist of chips or pastries, fresh fruit, juice, and bottled water. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within ten (10) days of event start date. Any changes to the menu for alternative replacements shall be coordinated upon at that time. Water shall be served with all meals.

5.2.3.2 Feeding Times:

DAY 1: Lunch, Dinner, and one (1) Snack pack (60 Cadets) DAY 2: Breakfast, Lunch, Dinner, and two (2) Snack packs (60 Cadets) DAY 3: Breakfast, Lunch, Dinner, and two (2) Snack packs (60 Cadets) DAY 4: Breakfast, Lunch, Dinner, and two (2) Snack packs (60 Cadets) DAY 5: Breakfast, Lunch, and one (1) Snack pack (60 Cadets)

5.2.3.3 The time for all meals and snacks shall be coordinated with the Government

POC.

5.2.4 Security: A minimum of one (1) recording security camera at entry/exit points within the building with recording shall be kept for a minimum of 30 days.

5.2.5 Fire and Safety: The Contractor’s facility shall be in compliance with all applicable state and local fire and safety codes and regulations.

5.2.6 Transportation: The Contractor shall provide transportation as required for movement in/around the campus and to STEM related work sites with a licensed driver for appropriate modes of transportation to meet the requirement. Vehicles must be able to pass all state and local required safety inspections. Contractor’s mode of transportation shall be able to transport 64 personnel (60 Cadets and 4 Cadre) in one trip.

5.2.7 STEM Tasks: The Contractor shall perform services for the following:

5.2.7.1 The Contractor shall provide team building and self-awareness activities along with campus orientations. The Contractor shall provide activities, which require Cadets to work together as a part of a team and for Cadets to become more aware of their strengths and weaknesses.

5.2.7.2 The Contractor shall provide on-campus administrative capability to in/out-process JROTC Cadets and Cadre participating in the STEM program. The Contractor shall provide administrative procedures for receiving/registering Cadets, assigning them to appropriate lodging based on like gender, assignment to small teams, maintain file with parent permission documents for dispensing prescription/over the counter medication(s) as required.

5.2.7.3 Curriculum: The proposed curriculum shall include details of instructional periods, local travel and destinations, and other activities that enhance the development and learning experience of participants. The proposed curriculum shall be presented to the Government representative for review and approval within five (5) calendar days after contract award.

5.2.7.4 The Contractor shall provide a STEM Exploration Orientation Program with the goals of increasing Cadet Awareness of STEM academic programs and career fields;

enhancing their personal leadership and character development; inspiring academic excellence; increasing the desire to continue education beyond high school and increasing the desire to pursue STEM related career opportunities.

5.2.7.5 The Contractor shall provide hands-on activities in the university’s Engineering Laboratory, tour of the university’s Engineering and Technology programs, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, site visits to STEM related work sites, team building and leadership development activities, Leadership and STEM Guest Speakers, physical fitness and social activities.

5.2.7.6 The Contractor shall provide at least 6 upper-level college students (rising junior, senior or graduate) to coach, mentor and guide groups of eight (8) to ten (10) Cadets through the one-week cycle and complete a brief assessment/evaluation on each Cadet at the end of the cycle. The college students and/or graduates are expected to live in the dorms with the Cadets and guide the Cadets through all activities for the entire week.

5.2.7.7 The Contractor shall provide an opportunity for the university’s Senior ROTC representatives to interact with the Cadets and provide information on scholarships and program orientation.

5.3 The Contractor shall provide a point of contact (POC) to serve as program manager with decision authority. The name of this individual shall be provided to the Contracting Officer (KO) and the Contracting Officers Representative (COR) within five (5) calendar days after contract award and no later than two (2) working days prior to implementation.

5.4 The Contractor shall be a regionally accredited public institution with an established STEM and ROTC program.

5.5 The Contractor shall accept any qualified JROTC Cadet to participate in this STEM program.

5.6 The Contractor shall establish and administer a post training assessment to determine the cost-effectiveness of the program in providing selected JROTC Cadets an introduction to STEM career opportunities, direct exposure to the college atmosphere, STEM curriculum, STEM related work sites, inspiring the Cadets to strive for academic excellence, continuing their education beyond high school and pursuing STEM related career opportunities.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions. The Contractor shall abide by all state regulations, publications, manuals, and the university’s local policies and procedures.

6.1 Cadet Command Regulation 145-2 – Organization, Administration, Operations Training and Support (CCR 145-2)

6.1.1 Federal Acquisition Regulation (FAR) Policies and Procedures for Property Accountability (AR 735-5)

6.1.2 Department of the Army Pamphlet 30-22 – Operating Procedures for the Army Food Program (DA PAM 30-22)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs) PRS#1 - PWS para (5.2.1) – Lodging

The Contractor shall provide dormitory lodging for 60 Cadets and 4 Cadre per cycle from 1 June – 17 July 2026

Total lodging requirement over the six-week period is 360 Cadets and 24 Cadre.

100% Compliance

Zero Deviation from standard

PRS#2 - PWS para (5.2.2) - Billeting

The Contractor shall separate Cadets based on gender (male/female) for each cycle

House males and females on separate floors and/or separate buildings.

Separate rooms based on gender.

100% Compliance

Zero Deviation from standard

PRS#3 - PWS para (5.2.3) – Meals

The Contractor shall provide up to three

(3) meals and two

(2) snacks per Cadet per day for each cycle.

Provide meals and snacks IAW the schedule as outlined in the

PWS.

100% Compliance

Zero Deviation from standard

PRS#4 - PWS para (5.2.3.1) - Menu

The Contractor shall provide hot meals consistent with the USDA Nutrition Standard 9 for School Meals and in compliance with the Department of the

Each hot meal shall consist of items derived from the m/meat alternative chart with no less than 1 serving, vegetable/fruit chart with no less than 2 servings, a bread/break-like

100% Compliance

Army Pamphlet 30- 22, Operating Procedures for the Army Food Program

(DA PAM 30-22).

product with no less than 1 serving, and milk chart with no less than 1 serving.

Each snack shall consist of chips or pastries, fresh fruit, juice, and bottled water.

PRS#5 – PWS para (5.2.6) – Transportation

The Contractor shall provide transportation with a licensed driver as required for each one-week cycle

Vehicle must be able to transport 64 personnel (60 Cadets and 4 Cadre) in one trip as required for the Residential Camp and to STEM related work sites

100% Compliance

Zero Deviation from standard

PRS#6 – PWS para (5.2.7.2) - Registration

Provide on-campus administrative capability to in/out process Cadets and Cadre

100% Compliance

Zero Deviation from standard

PRS#7 – PWS para (5.2.7.3 and 5.2.7.5)

– Curriculum

The Contractor shall include details of instructional periods, local travel and destinations for each cycle.

Provide hands-on STEM related activities, practical exercises to develop STEM leadership project, Problem-based Learning activities, site visits, team building activities, guest speakers, physical fitness, and social activities

100% Compliance

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To A.001 Quality Control Plan (paragraph 1.5.1)

Once within five (5) calendar days after contract award and no later than five (5) working days prior to implementation

One each Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer through the Contracting Officer’s Representati ve (COR)

A.002 POC for Program Manager (paragraph 5.3)

Within five (5) calendar days after contract award and no later than two (2) working days prior to implementation.

Two each Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer and the Contracting Officer’s Representati ve (COR)

A.003 Post Training Assessment (paragraph 5.6)

One occurrence after each annual training is completed.

One Electronic delivery via email using Microsoft Office Word or Power Point

JROTC

Representati ve

Invoice Once One Electronic WAWF