IA02-PWS-Draft-4.30.docx

PERFORMANCE WORK STATEMENT (PWS)

JCLC Camp Minden – Caddo Parish Schools JROTC 2-6 June 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: Provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform JCLC 2026, from 2-6 June 2026, for 240 Cadets and 70 Cadre as defined in this Performance Work Statement (PWS). The camp is within a 25-mile radius of Minden High School, 400 S. College St, Minden, LA 71055, which is most central school to all JROTC program high schools attending this JCLC.

1.2 Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. Training categories include required, integrated, and organized activities. Required training includes low ropes courses, land navigation, raider recon, water safety, marksmanship, rappelling, and drone (STEM). Integrated training includes physical training, field sanitation, leadership, and drill-and-ceremonies.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform meal services as described in this PWS for 240 Cadets and 70 Cadre from Caddo Parish School District. The Contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The Contractor shall perform to the standards in this contract.

1.4 Objectives: The objective of this contract is to provide breakfast, lunch, and dinner meals to 240 Cadets and 70 Cadre from 2 June 2026 – 6 June 2026 and provide a handwash station for each meal.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 48 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) working days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: No federal holidays occur during this period of performance.

1.5.3.1 U.S. Holidays: No U.S. holidays occur during this period of performance.

1.5.4 Operating Hours: The Contractor shall provide support between the hours of 11:00 am Central Standard Time (CST) on 2 June 2026 until 12:00 pm (CST) on 6 June 2026, Tuesday through Saturday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work under this contract will be performed at the contractor’s facility. Maximum travel allowable, one way, is 25 miles from Minden High School, 400 College Street, Minden, LA 71055.

1.5.6 Type of Contract: The Government will award a Firm Fixed Price (FFP) service contract.

1.6 Security Requirements: RESERVED.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 11:00am CST to 12:00pm (CST), Tuesday through Saturday, 2-6 June 2026.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Cadet - An eligible student who is enrolled in JROTC and actively participating in a LET level.

Cadre - Military instructor recognized by the Army employed to conduct JROTC at a school.

Chaperone - A person who accompanies and looks after another person or group of people.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Junior Reserve Officers’ Training Corps (JROTC) - Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Unit - The organization comprising JROTC Cadets and military instructors at one school.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2. Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: There are no Government property or services associated with this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, materials, supervision, and other items necessary to perform services as described in the PWS.

4.2 Materials: The Contractor shall provide all expendable, durable, and non-expendable supplies that support the JCLC camp meal services. The Contractor shall prepare and serve meals during the times indicated for the duration of the contract as specified within this PWS.

4.3 Facility: The Contractor shall provide a dining facility for meal consumption.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide meal services for 240 Cadets and 70 Cadre participating in Caddo Parish JCLC from 2-6 June 2026.

5.2 Tasks: Tasks consist of the following:

5.2.1 Set-up all food and serving equipment prior to each meal's start time as coordinated with the Government POC.

5.2.2 Provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressing, syrup, salt, and pepper for use at each meal. The Contractor shall have all meals prepared and ready to serve no later than 15 minutes prior to each scheduled serving time as listed in PWS para 5.2.9.

5.2.3 Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, plates/trays, cups, napkins, and utensils for each meal. If necessary, disposable plates/tray, cups and utensils may be utilized.

5.2.4 Wipe down all tables at serving location as well as food preparation area, equipment and remove all debris from site.

5.2.5 Wipe down and sanitize all tables at serving location.

5.2.6 Menus. The contractor shall provide a menu similar to para 5.2.7 in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines and coordinated with the Government POC a minimum of ten (10) days prior to the event. Any changes shall be agreed upon at that time. All meals shall be served hot with the exception of cold sandwiches. Once the food is cooked or reheated, it should be held hot, at or above 140*F. Food may be held in oven or on the serving line in heated chafing dishes, or on preheated steam tables, warming trays, and/or slow cookers. Bottled water and beverages shall be available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu sample below or equivalent nutrition.

5.2.7 Menu Sample:

Tuesday 2 June 2026 Lunch: Pulled Pork Sandwich 8oz/1ea, French Fries ½ Cup, Pinto Beans ½ cup, steamed carrots, bus 2oz, apple, Sports Drink 12 oz Dinner: Red Beans/Sausage 6oz, Steamed Rice 1/2 cup, Mustard Green ½ Cup, Calico Corn ½ cup, Cornbread 2x3/2oz, Fruit 1 Cup, Water, Sports Drinks 12 oz

Wednesday 3 June 2026 Breakfast: Smoked Sausage 4oz/1ea, Waffles, Scramble Eggs, Oatmeal, Hashbrowns, Fruit, Milk, 100% Fruit Juice Lunch: Spaghetti 6oz, Broccoli, Corn, Apple, Hot Yeast Roll, Sports Drink 12 oz Dinner: Pizza 6oz/1ea, Cold Pasta Salad, Blend Veggies, Carrots, Fruit, water, Sports Drink 12 oz

Thursday, 4 June 2026 Breakfast: Turkey Sausage Patties 2ea/3oz, Scrambled Eggs, Oatmeal, Hashbrowns, Biscuit, Fruit, Milk 8oz, Jelly .5oz/1ea, 100% Fruit Juice ½ cup Lunch: No meal required, Cadets and Cadre are fed by LSUS Dinner: Fried Chicken Po-Boy 8oz/1ea, Mac & Cheese, Green Beans, Carrots, Fruit, Po-Boy Bun, Salad Cup, Water, Sports Drink 12 oz

Friday, 5 June 2026 Breakfast: Turkey Sausage Links 3 oz/4 ea., Biscuits, Scramble Eggs, Hash Browns, Grits, Fruit, Milk 8 oz, Jelly, 100% Fruit Juice ½ Cup Lunch: Grilled Chicken Breast Patty, Rice and Gravy, Navy Beans, Collard Greens, Cornbread, Apple, Sports Drink 12 oz Dinner: Pork Ribeye Steak 8oz/1ea, Roasted Potatoes, Turnip Greens, Cauliflower, Yeast Roll, Fruit, Water, Sports Drink 12 oz

Saturday, 6 June 2026, Breakfast: Ham Turkey 3oz/2 ea., Pancake, Scrambled Eggs, Oatmeal, Hashbrown, Fruit, Milk 8oz, Syrup 1.4oz/1ea, 100% Fruit Juice.

Lunch: Smoke Sausage Po-Boy 6oz, Cheese Potatoes, Pinto Beans, Corn-on-the-Cob, Po-Boy Bun, Salad Cup, Apple, Sports Drink 12 oz

5.2.9 Feeding Times:

Tuesday, 2 June 2026 Lunch: 11:00am – 12:00pm Dinner: 5:00pm – 6:30pm Wednesday, 3 June 2026 Breakfast: 7:00am – 8:00am Lunch: 12:00pm – 1:00pm Dinner: 5:00pm – 6:30pm Thursday, 4 June 26 Breakfast: 7:00am – 8:00am Lunch: None required Dinner: 5:00pm – 6:30pm Friday, 5 June 2026 Breakfast: 7:00am – 8:00am Lunch: 12:00pm – 1:00pm Dinner: 5:00pm – 6:30pm Saturday, 6 June 2026 Breakfast: 7:00am – 8:00am Lunch: 11:00am – 12:00pm

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – JROTC, Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 - Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

PRS#1 - PWS para (5.2.1) – Basic Services

The Contractor shall provide meal services for 240 cadets and 70 cadre from 2-6 June 2026.

Zero Deviation from standard

Customer feedback

All meals prepared and ready to serve no later than 15 minutes prior to each scheduled serving time as listed in PWS para 5.2.9.

Random Sampling

Customer feedback

TECHNICAL EXHIBIT B

Deliverables Schedule