IA02 PWS_Clean- 2BDE JCLC Dirigo Rafting_27 May 2025.docx

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

2BDE JCLC DIRIGO RAFTING

18 JUNE 2025

General Information

1. GENERAL: This is a non-personal services contract to provide river rafting and lunch meal for cadets and cadre. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform meals as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: Cadet Command Regulation 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp Program and requires each JROTC unit to annually conduct a Junior Cadet Leadership Challenge (JCLC).

1.3 Objectives:

1.3.1 The contractor shall provide a rafting river experience on the Penobscot River as specified herein to support Camp Dirigo, JCLC 2025 near Katahdin Scout Reservation (KSR) Camp Roosevelt, scheduled 18 June 2025, with a weather day 17 or 19 June.

1.3.2. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4 Scope: The river experience will take place on the upper Penobscot River. The contractor will provide full day experience for attendees. The government POC will provide a headcount for each option to the contractor on an agreed upon date to provide the contractor with adequate time to allocate resources.

1.5. Period of Performance: The period of performance is 18 June 2025 with a weather day being 17 June or 19 June 2025.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractors will be required to work any holidays that occur during the period of performance.

Juneteenth

1.6.4 Hours of Operation: The Contractor shall be available to conduct business between the hours of 7 am to 6 pm for the duration of the contract. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed on the Penobscot River, Maine at the contractor’s facilities.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.8 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food. Raft safety personnel will need to meet any local or state training requirements for river rafting.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3. Equipment: The contractor must provide rafts, life jackets, helmets as well as certified rafting instructors for all rafting actions and all equipment, food, serving, supplies and refuse removal for the lunch meal. The contractor shall provide the facility, equipment and safety equipment for all cadets & cadre participating in this training as part of the JROTC Cadet Leadership Challenge. Emergency medical capability must be present, and communications must exist to seek medical evacuation if necessary. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall furnish equipment and services as specified herein to support Camp Dirigo, JCLC 2025 on 18 June 2025. The contractor will provide a river experience as referenced in paragraph 1.4 and a lunch meal. The proposed date, times and number of meals required are located in part 5.3. The contractor shall transport attendees and equipment to and from the launch and take-out points, set up all food and serve as coordinated with the Government POC. The Contractor shall transport food and support equipment to and from the designated serving area at the training site.

5.1.1. The contractor shall provide the necessary materials for a safe and successful trip including but not limited parking at the start point/guide link up point, transportation to and from the start point/guide link up point, rafts, life jackets, helmets and a minimum of one certified safety in each raft. In accordance with Maine State Law, the contractor will provide licensed and experienced guides.

5.1.1. Contractor shall furnish all necessary servicing equipment and provide all food, beverages, disposable utensils, disposable plates, disposable cups, condiments, and napkins to all authorized personnel. The contractor will prepare the meal in accordance with the organization’s standard operating procedures. The contractor will provide confirmation of location and serving time.

5.1.2. In addition to required safety equipment, the Contractor will provide necessary training and supervision to attendees while on the river.

5.1.3. The contractor will provide the proper guide to client ratio. Rafts will not hold more than 12 Cadets or Cadre and have a minimum of one certified safety instructor.

5.1.4. The Contractor shall provide the necessary management, supervision and labor required to set up, serve and clean up for the meal. The Contractor will serve the meal in accordance with their organization’s standard operating procedure and as agreed upon by the Government POC.

5.1.5. The Contractor shall provide the necessary management, supplies, equipment, supervision and labor required to set up, clean up and remove debris from the site.

5.2. Transportation: The contractor will provide transportation to and from the contractor facility to the start and end points on the river.

5.2.1 The contractor shall transport all rafts and safety equipment to the launch site and retrieve all equipment at the end point.

5.3. Required times:

5.4. Menus. The contractor shall provide a menu in accordance with their organization’s policy. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

5.4.1 Bottled water shall be available with the meal. Consideration and/or accommodations must be made for vegetarian meals for approximately 3-5 people per meal. All portion sizes shall be adult portions to allow for the proper daily caloric intake.

5.4.2 Contractor will provide barbeque picnic style meal in an open area picnic location adjacent to the path of the rafting route.

5.4.3 Menu Example. Main dish of protein (beef, fish, chicken) with side item (rice, potatoes), desert (cookies, brownie etc.) and beverages (water, tea)

5.5. Courtesy. The contract’s employees shall be courteous to all person under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility.

5.6. Contractor Personal Attire. The Contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military.

PART 6

APPLICABLE PUBLICATION

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. CCR 154-2 Cadet Command Regulation 145-2 JROTC Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

In accordance with PWS paragraph 1.4, provide a river experience for 65 attendees.

The contractor will provide the required guide to client ratio.

In accordance with PWS paragraph 5.3, provide meal on the prescribed date, time and amount.

Contractor will deliver and set up all equipment required to serve the food prior to serving time.

Contractor will provide necessary instruction, transportation, and equipment.

Guides will be licensed in accordance with Maine State Law.

Contractor will deliver and set up all equipment required to serve the food prior to serving.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to OSHA.

Rated no less than 100% safetly equipment provided.

Rated no less than 100% of trained personnel.

Rated no less than 95% food service requirements.

Random Sampling of equipment and meals.

Customer Feedback

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Flow (WAWF) https://piee.eb.mil