IA02 - PWS 7BDE Camp Manatoc 2025 - JCLC - DRAFT.pdf

PERFORMANCE WORK STATEMENT

JROTC Cadet Leadership Challenge (JCLC)

JCLC Camp Manatoc 2025 Peninsula, OH 9-13 June 2025

Part 1 General Information

1. General: This is a non-personal services contract to provide meals to support JCLC Manatoc 2025. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide meals, equipment, supplies, facilities, and non-personal services necessary to perform JCLC at Peninsula, Ohio 2025 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Camp Manatoc at Peninsula, Ohio 2025 is an annual requirement for cadets and held in the state of Ohio, annually. This facility has the capability to provide food service required to support JCLC.

1.3 Scope: The contractor shall furnish meals and training sites for JROTC Cadet Leadership Camp (JCLC) Camp Manatoc 2025 for a maximum of 250 Cadets and 50 cadre at Camp Manatoc 09 -13 June 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.4 Objectives:

- Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.5. General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government

DRAFT

must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: Reserved

1.5.3.1 U.S. Holidays: Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The contractor shall be available to conduct business (meal service) between the hours of 7:00 am to 5:30 pm for the duration of the meal contract except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s location and shall be co-located with lodging and training. The participation Cadets are from JROTC programs across the communities approximately 20-mile radius of Akron, OH.

1.5.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.5.7 Type of Contract: The Government will award a firm fixed price (FFP) service contract.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Any item that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AR Army Regulation COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, meals, lodging and other items necessary to perform services as described in this

PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3 Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed, or bunk (with mattress) and a wall locker for each cadet.

4.4 Meal Support: The contractor shall prepare and serve meals during the times indicated for the duration of the contract as specified withing this PWS. The Contractor shall provide a total of meals for Cadets and Cadres

4.5 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, and a on-call physician.

4.6 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

4.7 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all co-located services for meal preparation, serving and clean up as well as furnishing all lodging, facilities, equipment, showers, latrines, for 250 cadets and 50 cadre for the performance of this contract. Cadets will be responsible for bringing their own sheets & pillows or sleeping bags. A bed, or bunk (with mattress) will be provided by the contractor with a wall locker for each cadet.

5.1.1. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins to all authorized personnel.

5.1.2. The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean up and remove trash from the dining area.

5.1.3. Contractor shall have the serving area established and be ready to serve no later than 15 minutes prior to each scheduled mealtime.

5.1.4. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.1.5. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to support the lodging requirements of the PWS.

5.1.6. Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, an on-call physician, and a landing area for air evacuation.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging. The contractor shall provide non-smoking sleeping facilities for 250 Cadets and 50 Cadre members participating in JCLC Manatoc. The facilities shall be clean and available for check-in no later than (NLT) 1500 hours on 9 June 2025.

Rooms for Cadets shall be furnished solely on the basis of one (1) individual to a bed/bunk/cot with no more than 20 individuals to a room/troop lodge. Lodging for Cadre can be individual rooms/troop lodges. The Contractor shall provide separate shower areas with shower curtains, and toilet facilities and shall be in working order prior to arrival and all work orders completed. Male and female cadets are to be housed separately at the same facility with the appropriate gender Cader in the same facility.

5.3 Meals and Food Service: The contractor shall provide meals for 250 Cadets and 50 Cadre members form 9-13 June 2025. The Contractor shall meet the following minimum requirements.

5.3.1 The Contractor shall provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, steak sauce, pickles, ad salad dressing, syrup, salt, and pepper, for use at each meal. The Contractor shall have all meals prepared and ready to serve 15 minutes prior to scheduled serving times as listed.

5.3.2 Meal Times: The Contractor shall prepare and serve meals during the times indicated below. Bagged lunches will be served on 9 and 13 June 2025 to 250 Cadets and 50 Cadres each day.

5.3.2 Sample Menu:

Sample Breakfast 1: French toast, syrup, shredded hash, sausage link, breakfast fruit, cereal, juice.

Sample Lunch: Hot dogs, veggie hot dogs, chips, pasta salad.

Sample Dinner 1: Tacos with ground beef or veggie chorizo, tortilla shells, cheese, lettuce, salsa, dessert.

Note: consideration / accommodations must be made for vegetarian meals for approx. 5-8 people per meal.

5.4 MEAL REQUIREMENTS. Contractor shall provide meals for 300 participants from 10 - 14 June 2024. Meals shall be provided as follows:

5.4.1 MENUS. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

LUNCH MEAL, 09 JUNE 2025: Bagged lunch, uncrustables, chips, granola bars, cookies, fruit cup.

DINNER MEAL, 09 JUNE 2025: Pasta, meatballs, veggie meatballs, garlic bread, peas, dessert.

BREAKFAST MEAL, 10 JUNE 2025: French toast, syrup, shredded hash, sausage link, breakfast fruit, cereal, juice.

LUNCH MEAL, 10 JUNE 2025: Bratwurst sausage, French fries, cole slaw, Oreo cookies, punch.

DINNER MEAL, 10 JUNE 2025: Tacos with ground beef or veggie chorizo, tortilla shells, cheese, lettuce, salsa, dessert.

BREAKFAST MEAL, 11 JUNE 2025: Sausage gravy and biscuits, cheesy scramble, tater tots, breakfast fruit, cereal, juice.

LUNCH (BOX) MEAL, 11 JUNE 2025: Hot dogs, veggie hot dogs, chips, pasta salad.

DINNER MEAL, 11 JUNE 2025: Pork chops, roasted cauliflower steak, cornbread, green beans, roasted sweet roasted sweet potatoes, dessert.

BREAKFAST MEAL, 12 JUNE 2025: Scrambled eggs, diced potatoes, bacon, breakfast fruit, cereal, juice.

LUNCH (BOX) MEAL, 12 JUNE 2025: Chicken sandwich, red pepper wrap, potato wedges, roasted broccoli.

DINNER MEAL, 12 JUNE 2025: Burgers, hotdogs, fries, tossed salad, homemade cookies, punch.

BREAKFAST MEAL, 12 JUNE 2025: Waffles, syrup, sausage, potatoes, cereal, juice.

LUNCH (BOX) MEAL, 13 JUNE 2024: Bagged lunch: uncrustables, chips, granola bars, cookies, fruit cup.

5.5 Mealtimes. The contractor shall serve meals during the times indicated below:

DATE TIME EVENT TOTAL

09 JUNE 2025 1200-1300 LUNCH 300 (EA)

09 JUNE 2025 1730-1830 DINNER 300 (EA)

10 JUNE 2025 0630-0730 BREAKFAST 300 (EA)

10 JUNE 2025 1200-1300 LUNCH 300 (EA)

10 JUNE 20205 1730-1830 DINNER 300 (EA)

11 JUNE 2025 0630-0730 BREAKFAST 300 (EA)

11 JUNE 2025 1200-1300 LUNCH 300 (EA)

11 JUNE 2025 1730-1830 DINNER 300 (EA)

12 JUNE 2025 0630-0730 BREAKFAST 300 (EA)

12 JUNE 2025 1200-1300 LUNCH 300 (EA)

12 JUNE 2025 1730-1830 DINNER 300 (EA)

13 JUNE 2025 1200-1300 BREAKFAST 300 (EA)

13 JUNE 2025 1200-1300 LUNCH 300 (EA)

5.6 Training Facilities: The contractor shall provide the following service for both training cycles of JCLC Wilderness Course. There are two training cycles with 90 Cadets and 15 Cadre in each training cycle. First training cycle is from 09-10 June 2025. The second training cycle is from noon on 11 June to 12 June 2025.

5.7 The contractor shall provide certified lifeguards/spotters for waterfront usage for a weeklong training course. All Lifeguards on site will have Lifeguard certification, CPR and First Aide training, Swim Defense, and Safety Afloat.

5.8. The contractor shall provide qualified and trained instructors on all the training events in paragraph 5.2. through 5.2.4.7.

5.9. The contractor shall provide nine days of use of the low and high challenge ropes course, leadership reaction course, climbing tower, and obstacle course. Contractor shall provide qualified and trained instructors. The contractor shall start off by providing team building games and activities that are performed in an open field to get the groups to “form”. The contractor shall use this time to see the group dynamics and put the cadets in groups for the three courses. The contractor shall next progress to the leadership reaction course/obstacle course. The contractor shall supervise and provide guidance to the groups through an obstacle course of 11 elements that each group of cadets need to work through as a team. Finally, the contractor shall provide and supervise the groups of cadets through at least four different high rope bridges and at least one zip line for the low and high challenge ropes course.

5.10 The contractor shall provide nine days (2 training cycles) of use of the land navigation course with instructors and necessary markers. The contractor shall provide 4 to 5 acres of terrain that is a combination of wooded, open ground and some minor hills on which to conduct land navigation training. The contractor shall provide maps to the cadets, if needed.

5.11 The contractor shall provide nine days (2 training cycles) usage of the large swimming pool that is a minimum of 25 meters in length or a comparable area of private lake. The contractor will provide lifeguards and spotters.

5.12 The contractor shall provide nine days usage of the athletic field about the size of a football field. The athletic field should be an open field with no obstacles that allow any number of sports to be played by the cadets.

5.13 The contractor shall provide nine days (2 training cycles) use of the canoes/canoe course with the necessary trained guides. The contractor shall transport the cadets to the drop off and pick up points on the river. Between travel to and from the drop off and pick up sites and time on the river, the contractor shall provide river trips six (6) to seven and a half (7.5) hours in length. If the weather looks questionable, the contractor should perform the canoeing on a lake near the shore so the cadets can be taken off the lake quickly if the weather gets worse. The contractor shall provide fishing or additional team building exercises for those who choose to stay at the facility instead of going on the canoe course.

5.14 Access to fresh drinking water shall be located at each training site. Contractors shall provide fresh drinking water with ice twice each day. (start at AM and PM training).

5.15 Porta-johns shall be located at sites when bathroom facilities are not within the training site for accommodations and shall have a hand washing station for field hygiene.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

6.1.1 Cadet Command Regulation (CCR) 145-2 – JROTC, Organization, Administration, Operations, Training and Support, 22 Aug 22

6.1.2 DA PAM 30-22 – Operation Procedures for the Army Food Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

Technical Exhibit A Performance Requirements Summary (PRS)

Performance Objective

Performance Standard

Performance Threshold Acceptable Quality Levels (AGLs)

Method of Surveillance

In accordance with PWS paragraphs

4.5 through 4.6, provide Breakfast, Lunch & Dinner meals.

Vendor shall deliver and set up all equipment required to serve the food.

Contractor shall deliver and set up all equipment required to serve the food 30 minutes prior to serving.

Rated no less than 100%.

The results for this performance objective will be used for reporting of monthly surveillance.

Less than acceptable

Meals shall meet the intent of the sample menu provided in

PWS

paragraph 4.

The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor shall ensure the facility is clean and

The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor shall ensure the facility is cleaned and sanitized to

OSHA.

Performance may result in corrective actions.

sanitized.

In accordance with PWS paragraph 5.2, Vendor shall deliver and set up all equipment required to serve the food.

All equipment must be in good repair and fully operational with enough personnel to deliver the service.

Rated no less than 95%.

accordance with PWS paragraph 4.5.1, meals shall meet the intent of the sample menu provided in

PWS

paragraph 4.

Menu shall not deviate from prescribed menu unless coordinated with camp Commander.

Menu shall not deviate more than 5% from prescribed menu accordance with PWS paragraph

4.6 and 5.3, the contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor shall ensure the facility is clean and sanitized.

Contractor shall provide hot food available during prescribed mealtimes daily and remove all trash, debris, and sanitize equipment after all meals.

Rated no less than 100%.

Technical Exhibit B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Forma t Submit To

Meals shall meet the intent of the sample.

menu provided in PWS

Meals are to be provided daily during the performance period.

of 09 – 14 Jun 2025 as outlined in PWS

1 Telephonically Government Point of Contact

Invoice Once at completion of contract

1 Digital https://piee.arm y.mil https://piee.army.mil/ https://piee.army.mil/