IA02 PWS 3rdBde 2April2024.pdf

PERFORMANCE WORK STATEMENT LODGING FOR EDUCATIONAL TOUR

US ARMY RECRUITING BATTALION CHICAGO

PART 1: GENERAL

1. Scope of Work. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for US ARMY Recruiting Battalion-Chicago from 25-26 April 2024. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.1.1. Facility shall be located Moline or Rock Island, IL near Rock Island Armory.

1.1.2. Providing an estimated total of 32 single occupancy guest rooms, king or queen rooms, at the prevailing per diem rate or less in accordance with per diem thresholds found at http://www.defensetravel.dod.mil/pdcgi/pd-rates/cpdratesx.cgi

32 rooms for 1 nights Check in: 25 April 2024 Check out: 26 April 2024 32 rooms X 1 nights = 32 Room Nights

1.2. The total unit price for single (Queen or King), double room or suites shall be the prevailing per diem rate or less.

1.3. RESERVED

1.4. RESERVED

1.5. Subcontracting. The contractor shall furnish lodging services from his/her establishment or at a location specified in the contract. The contractor shall not subcontract to any other establishment, or any other location not specified in the contract without prior written approval of the Contracting Officer. Establishments proposed for subcontracting shall meet all specifications required in the performance of services under the terms of this contract.

1.6. RESERVED

1.7. The government point of contact will provide a rooming list for all guest rooms and confirm with the hotel the number of rooms required 72 hours prior to arrival.

1.8. Security. The contractor shall provide their plan for security to ensure guests are in a safe and crime free environment.

1.9. Liability. Any damages sustained by the contractor due to negligence of Government personnel will be negotiated by the Contracting Officer who will make the final determination as to whether settlement costs are due.

http://www.defensetravel.dod.mil/pdcgi/pd-rates/cpdratesx.cgi

1.10. Taxes. The Government is exempt from paying any sales tax related to this contract. Tax exemption forms will be provided to the contractor upon request.

1.11. Government Point of Contact (POC). The government POC will be provided upon contract award.

1.12. Quality Assurance. The Government will monitor the contractor’s performance under the Commercial Services Inspection Clause.

1.13. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility.

1.14. Guests shall only be authorized to enter lodging rooms through interior access within the hotel. Outside exterior access to lodging rooms is prohibited.

1.15. Laundry. The contractor shall provide a laundry area in a suitable location within or immediately adjacent to the hotel; area shall consist, as a minimum, of two automatic washers and dryers for use or laundry service.

PART 2: DEFINITIONS

None

PART 3: GOVERNMENT-FURNISHED PROPERTY

None

PART 4: CONTRACTOR-FURNISHED PROPERTY

The contractor shall furnish all facilities, equipment, supplies, management, supervision and labor required for the performance of this contract.

PART 5: LODGING ROOM SPECIFICATIONS AND SPECIFIC TASKS

5.1. Lodging Specifications. The contractor’s hotel or resort shall meet the following minimum standards:

5.1.1. To be eligible for consideration the hotel must have a TripAdvisor rating of 2.5 stars for “Hotel Class” or higher and have a customer evaluation rating of at least 3.5. Both of these numbers will be used during the evaluation. The red arrows demonstrates where the information is displayed on TripAdvisor.com for each location.

5.1.2. Facility shall be located Moline or Rock Island, IL.

5.1.3. Have inside access doors only. Exterior access doors are prohibited for the safety of event attendees.

5.1.4. The contractor’s hotel or resort shall not be a facility currently contracted by Military Entrance Processing Stations (MEPS) to lodge applicant’s enroute to processing for military service.

5.1.5. Are not undergoing renovation or remodeling during the stay and are not located within an area that is considered a high crime area or designated a high crime area as determined by local police statistics.

5.1.6. The sleeping facilities furnished shall be solely on the basis of one individual to a bed.

Rooms shall have either two double beds or one king size bed, dresser, desk and chair or love seat/sofa, TV with cable or satellite service, TV remote, internet access, telephone, coffee maker, ice bucket, sanitary drink cups, coffee/tea brewing packets, hairdryer, iron and ironing board, clothes hangers, and any other amenities supplied to other hotel guests.

5.1.7. The contractor shall provide double set of bath towels, washcloths, hand towels, soap, shower mats, bathmats and any other amenities such as shampoo that is supplied to other hotel guests and will change linen on a daily basis.

5.1.8. The contractor shall provide accommodations, services and privileges, normally provided to other guests by the establishment. These services may include morning newspaper delivery, snacks and/or coffee in the lobby, etc.

5.1.9. The contractor shall provide wake-up call service to all guests if requested.

5.1.10. The contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses will be replenished by the contractor and garbage removed from trash cans on a daily basis.

5.2. Security

5.2.1. Facility should have a full-time Security Officer or the Hotel Manager will act as the primary POC in fulfilling security requirements.

5.2.2. Recorded Closed Circuit Television (CCTV) coverage for all entry/exit points, loading docks and parking areas. CCTV should be monitored 24x7, and recordings to be kept for a minimum of 30 days.

5.3. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.4. Miscellaneous Services. The Government will not be responsible for any miscellaneous charges incurred by the guest. The contractor shall explain to the guest that miscellaneous services are not covered by this contract and are payable by the guest, such as personal telephone charges, pay-for-view movies, room service, meals in excess of the contract requirements, and other such services.

5.5. Prohibited Items/Services.

5.5.1. Alcohol. Government personnel will be responsible for paying for any alcohol and other associated fees on an individual basis. The contractor shall not receive reimbursement for any alcohol or bartender services.

5.5.2. Flowers/Fruit Baskets/Welcome Baskets. The contractor shall not arrange for or receive reimbursement for any flowers/fruit baskets/welcome baskets if requested by government personnel.

5.5.3. Entertainment/Decorations. The contractor shall not arrange for or receive reimbursement for any entertainment expenses, to include Disc Jockey services, motivational speakers, music or bands, balloons, and decorations.

5.5.4. Babysitting services. The contractor shall not arrange for or receive reimbursement for babysitting services.

PART 6: REFERENCES

Documents applicable to this Performance of Work Statement are listed below and are coded as either mandatory or advisory. The contractor shall be obligated to follow those coded as mandatory. These references with any subsequent changes shall be furnished to the contractor.

The contractor shall post and update changes to the applicable publication. If any changes become effective during the contract period which effects the requirements of this contract, these changes shall be negotiated with the contractor.

ADVISORY MANDATORY

Applicable State and Local Fire and Safety Codes X