IA02 PWS- 2BDE JCLC Adventure North DRAFT (16MAY24).pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

JCLC ADVENTURE NORTH

New Brunswick, NJ 08989

Base Year: 27June – 02 July 2024 Option Year 1: 27 June-02 July 2025

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide meals, lodging, and training facilities for cadets and cadre conducting Junior Cadet Leadership Challenge (JCLC) from 27 June 2024 to 02 July 2024 (base year) and approximately 27 June to 02 July 2025 (Option Year 1). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified diner meal in accordance as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract for meals, lodging and training facilities for a base and one option year.

1.2. Background: The Army Junior Reserve Officer Training Corps (JROTC) program has an annual training requirement which the contractor provides all associated support requirements for JCLC Adventure North. The contractor provides trained staff to provide meals, and billeting for cadets and cadre while they conduct training.

1.3 . Objectives:

1.3.1 The contractor shall provide meals, lodging, and training facilities for 310 cadets and 60 cadre personnel from 27 June to 02 July 2024 (base year) and approximately 27 June to 2 July 2025 (OY1) in support of JCLC Adventure North.

1.3.2. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times within the terms of the contract PWS for base and option year.

1.4. Scope: The contractor shall provide meals, lodging, and training facilities for 310 cadets and 60 cadre attending JCLC Adventure North.

1.5. Period of Performance: The period of performance is from 27 June – 02 July 2024 (Base) and approximately 27 June to 2 July 2025 (OY1) for JCLC Adventure North.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Reserved.

1.6.3 Recognized Holidays: Contractors will be required to work any holidays that occur during the period of performance.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor shall be available to conduct business (meal service) between the hours of 0500 to 2000 (except on Tuesday 27 June 2024 after dinner snack 1930 – 2100) for the duration of the meal contract except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The place of performance for this contract for JCLC Adventure North be within 100 miles of New Brunswick, New Jersey 08989. A requirements of this PWS must be co-located at same location.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROTC Reserve Officers' Training Corps

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2. The government will provide medical staff. They will provide 24/7 medical care.

3.3. The government will provide lifeguard.

3.2. Equipment: Cadets will be responsible for bringing their own sheets & pillows or sleeping bags.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed or bunk (with mattress) along with a wall locker for each cadet/cadre member.

4.4. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6. Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities, transportation, tools, materials and other items necessary to provide meals, lodging and training facilities for 310 cadets and 60 cadre attending JCLC Adventure North.

5.1.1. The initial 80 personnel will arrive on the morning of 27 June 2024. The contractor will provide them meals, lodging and training facilities. The remaining personnel will arrive the morning of 28 June 2024. The contractor shall provide meals, lodging and training facilities for 370 (breakdown 310 cadets and 60 cadre).

5.2. Meals

5.2.1. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set up, clean up and remove trash from the dining area. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature.

5.2.2. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.2.3. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4. The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

5.2.5. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.6. The contractor shall clean up after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

5.3. Menus.

5.3.1. Menus. The contractor shall provide a menu like the one stated in 5.3.2. All meals shall be served hot and must be nutritionally balanced. The breakfast, lunch and dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible but not later than within 10 days. Any changes to the menu for alternative replacement agreed upon at that time. Milk, coffee, water, eating utensils and condiments shall be served with all meals.

5.3.2. Sample Menu:

Breakfast sample 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Breakfast sample 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Lunch sample: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc., chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner sample 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.3.3 The contractor shall make - consideration / accommodations for vegetarian meals for approx. 5-8 people per meal.

5.3.4. Mealtimes:

DATE / DAY HEADCOUNT EVENT SERVING TIME

27 June Thursday 80 Lunch 1130-1230 80 Dinner 1700-1800

28 June Friday 80 Breakfast 0730-0830 370 Lunch 1130-1245 370 Dinner 1700-1830

29 June Saturday 370 Breakfast 0730-0845 370 Dinner 1700-1830

30 June Sunday 370 Breakfast 0730-0845

01 July Monday 370 Breakfast 0730-0845

370 After Dinner snack (ice cream) 1930-2100

02 July Tuesday 370 Breakfast 0730-0845

5.4. Lodging.

5.4.1. The contractor shall also provide housing / barracks spaces & accommodations for 60 cadets and 20 cadre for the start of JCLC for the night of 27June 2024 (80 personnel total forming the Advance Party). The contractor shall provide housing / barracks spaces & accommodations for 310 cadets and 60 cadre for the duration of JCLC from 28 June 2024 to the completion of camp on 02 July 2024. Males and females shall be billeted separately with individual, two or four person rooms. Male chaperones will lodge with male Cadets and female chaperones will lodge with female Cadets. Latrine and shower facilities shall be available within the billeting area.

5.4.2. The contractor shall provide a bed or bunk (with mattress and cover) along with a wall locker for each cadet/cadre member. Cadets and cadre will be responsible for bringing their own sheets & pillows or sleeping bags.

5.5. Training Facilities.

5.5.1. The contractor shall provide access to Auditorium, Infirmary, Gymnasium and Conference Room, facility common areas or cadet/cadre usage from 27 June – 02 July 2024. Government will provide our own medical personnel., they will be present at all times.

5.5.2. The contractor shall provide access to the indoor heated swimming pool a minimum size is 25 feet by 35 feet for up to 3 hours each night from 27 June – 01 July 2024. Pool must be clean and in good working order. Government will provide lifeguards.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html .

6.1.2. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.2. Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

In accordance with PWS paragraph 5.2.1. contractor provides the necessary management, supervision and labor required to set up, serve and clean up for the meal.

In accordance with PWS paragraph 5.2.4. meals shall be set up NLT 30 minutes prior to the prescribed time times.

In accordance with PWS paragraph 5.2.5. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

In accordance with PWS paragraph 5.2.6. upon completion of the meal, the contractor shall ensure the facility is clean and sanitized.

In accordance with PWS paragraph 5.3.4. contractor shall provide meals during prescribed times.

Vendor will deliver and set up all equipment required to prepare cook and be prepared to serve the food 30 minutes prior to scheduled serving.

Vendor will be prepared to serve the food 15 minutes prior to scheduled serving times.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Vendor will ensure proper cleaning is done after each meal.

Maintaining a proper timeframe of meal service is required.

Rated no less than 95%

The contractor compliance will be entered in closeout reports for the reporting period and the results of the data will be used to substantiate objective ratings of contractor Performance.

The rating of less than acceptable performance could result In terminating the contract at the discretion of the Contracting Officer.

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Forma t Submit To The contractor shall provide meals, lodging, and training facilities for 370 personnel in accordance with

PWS

paragraphs

5.1. thru 5.5.2.

Daily ATTN:

Government Point of Contact

Itemized invoice for service rendered within 30 days

Once at completion of contract

1 Electronically WAWF at https://PIEE.eb.

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