IA02 - Final PWS - SC STEM.pdf

PERFORMANCE WORK STATEMENT (PWS)

4TH BDE ARMY JROTC SCSU STEM ACADEMY

JROTC LEADERSHIP CHALLENGE (JCLC)

15 - 20 June 2025

Part 1

General Information

1. General: This is a non-personal service contract to provide Science, Technology, Engineering, and Mathematics (STEM) training to JROTC Cadets under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, hospital site visits, materials, supervision, lodging, and other items and services necessary to perform training to 350 Cadets and 70 Cadre/Chaperons.

Contractor shall provide a STEM Exploration Orientation Program with the goals of increasing Cadet's awareness of STEM academic programs and career fields; enhancing their personal leadership and character development; inspiring academic excellence; increasing the desire to continue education beyond high school and increasing the desire to pursue STEM related career opportunities. Contractor shall provide at least 10 teachers, 20 upper-level college students (rising junior, senior, or graduate) to coach, mentor and guide modules of 30 cadets each through the one-week cycle and complete a brief assessment/evaluation on each cadet at the end. The college students and/or graduates as mentors and are expected to live separately in the dorm with the cadets and guide the cadets through all activities for the entire week of the camp Contractor will designate 10 certified teachers who provide specialized instruction in STEM-related topics to cadets and will have no requirement for lodging. Instructional ratio is estimated at 1 teacher and 1 assistant per -35 Cadets. The contractor shall provide 8 hours of instruction support from 0800- 1700 which will include a 1- hour lunch (1200-1300). Contractor shall provide skirted tables for registration as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. All services shall be co-located and cannot be dispersed.

1.2. Background: IAW CCR 145-2, paragraph 1-5, JROTC mission philosophy emphasis STEM training annually for Cadets. One of the major challenges facing the nation is the need for a greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools. To help address this need 4th Brigade JROTC intends to expand STEM education in our curriculum for Army JROTC cadets. To have the biggest impact on Cadets, the 4th Brigade will partner with a college or university that is located within the geographical footprints of the Brigade which includes the District of Washington D.C., and the states of Delaware, Maryland, Virginia, North Carolina, South Carolina and West Virginia to provide STEM education and activities to JROTC programs within our footprint The selected institution must have a well-established and nationally recognized STEM program that has the organizational structure, instructors and facilities in place to allow for an immediate and positive impact on cadets. This contract request is on a year-to-year basis contingent upon availability of funding to support the training.

1.3 Scope: The contractor shall provide a STEM education program for the purpose of introducing JROTC cadets to scientific, technology and engineering career opportunities, provide direct exposure to the college atmosphere, and STEM curriculum. STEM related work sites inspire the cadets to strive for academic excellence, continue their education beyond high school and pursue STEM related career opportunities. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations and meals for 350 cadets and 70 support personnel. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work.

1.4. Objectives: To conduct effective training to enhance JROTC cadets and to provide the most up to date instructional techniques, innovative teaching strategies designed to increase awareness and interest in STEM career opportunities and foster academic competencies in specific STEM fields. It will also serve to provide educational empowerment by cultivating student attitudes, aspirations, and behaviors to embrace change and innovation with assertiveness and conviction.

1.5. General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 7 days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays Contractor shall work on holidays during the period of performance for this contract.

1.5.4Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the hours of 0500-2200 hours, Sunday through Saturday. The contractor shall be open during any local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5Place of Performance: The work to be performed under this contract will be performed at the contractor’s primary place of business. Facility must be located within _75_ miles of __Brookland Cayce High School (JROTC) , 1300 State Street Cayce, South Carolina, 29033__.

1.6 Security Requirements: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: The Contractor shall ensure food service employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food. Contractor shall ensure all teachers are certified to instruct STEM related activities.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13

PART 2 DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation JROTC Junior Reserve Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Program R O O R e c r u i t i n g O p e r a t i o n s O f f i c e r STEM Science Technology Engineering Mathematics TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide all medical staff from camp commandant. The service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Nurses will be on call for after-hour care. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3 Vehicles and Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and ensure tables are wiped cleaned and sanitized after each meal and be responsible for all trash removal.

The contractor shall provide a bed or bunk (with mattress) along with a wall locker for each cadet and cadre member. Contractor shall provide all internal and external transportation.

4.4 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes. The Government will be exempted from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the contractor upon request.

4.7 Facilities: The contractor shall provide access to indoor 25ft x 35ft swimming pool 16 and 18 June 2025.

4.8 Utilities: Reserved

4.9 Equipment: The contractor shall provide standard Port-A-John’s with 2 color variations to differentiate male vs female use. The Port-A-John’s shall be serviced daily. Contractor shall provide printers, fax machines and copiers for administrative needs during the camp.

PART 5 SPECIFIC TASKS

5.1 Basic Services. The Contractor shall provide services for all personnel, equipment, supplies, facilities, internal transportation, meals, materials, classroom style training spaces and audiovisual equipment, supervision, and other items and services necessary to perform training, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Contractor shall also provide audiovisual equipment/service for each room and one office machine (copier, printer, facsimile). Contractor will allow and provide usage of the university pool and lifeguard support during scheduled drownproofing.

5.2 Tasks: Tasks consist of the following training schedule

5.2.1 Lodging: The Contractor shall provide adequate lodging accommodations on campus, in the institution’s dormitories, for 350 cadets and 70 support personnel. Dorm rooms must be capable of accommodating cadets of the same gender in a two-person room, with the males(192 Cadets) being separated from the females (158 Cadets). The contractor will not provide bedding, cadets attending the STEM camp will bring their own linen for beds (blanket/pillows, etc.)

5.2.2 Billeting: The contractor shall lodge male and female cadets on separate floors and/or in separate buildings or lodging areas. The facility shall provide separate lodging accommodations for cadre. The facility shall be able to accommodate male and female cadre in separate rooms based on gender. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering. Lodging shall be free of maintenance issues and working HVAC system for cooling.

5.2.3 Meals:

5.2.3.1 Menus: The contractor shall provide a menu like the one stated in 5.2.3.2. All meals shall be served hot and set up all equipment required to serve the food 30 minutes prior to serve, must be nutritionally balanced and follow USDA dietary guidelines. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 10 days. Any changes to the menu for alternative replacements shall be coordinated upon at that time. Water shall be served with all meals. Note: consideration / accommodations must be made for vegetarian meals for approx. (10 people per meal. Dining Facility should be free of dirt and grime.

All furniture shall be in working condition and safe for use.

5.2.3.2 Sample Menu:

Breakfast sample 1: Scrambled eggs, sausage links, vegetable sausage links, potatoes O’Brien, yogurt, oatmeal, cold cereal, whole fruit, water, juice, milk & coffee (1 Each, 8oz Glass/Cup) and condiments.

Breakfast sample 2: Waffles, sausage patties, vegetable sausage links, potatoes O’Brien, yogurt, oatmeal, cold cereal, whole fruit, water, juice, milk & coffee (1 Each, 8oz Glass/Cup) and condiments.

Lunch Sample 1: Cheeseburger, veggie burger, French fries, salad bar, water, milk, juices, tea (1 Each, 8oz Glass/Cup) and condiments.

Lunch Sample 2: Pepperoni and cheese pizza, veggie pizza, salad bar, water, milk, juices, tea (1 Each, 8oz Glass/Cup) and condiments.

Dinner sample 1: Chicken penne pasta w/alfredo sauce, penne pasta w/alfredo sauce, seasonal vegetables, garlic bread, soup and salad bar, yellow cake water, milk, juices, tea (1 Each, 8oz Glass/Cup) and condiments.

Dinner sample 2: Roasted chicken breast, veggie burger, mashed potatoes, seasonal vegetables, soup and salad bar, yellow cake water, milk, juices, tea (1 Each, 8oz Glass/Cup) and condiments.

Note: Accommodations must be made for vegetarian meals for approximately 3-4 people per meal. An accurate count of vegetarian Cadets will be provided to the contractor once the Cadets arrive.

5.2.3.3 Feeding Times:

15Jun - Dinner for 420 (Breakout of the 350 cadets & 70 cadre) 16Jun - Breakfast for 420, Lunch for 420, Dinner for 420 (Breakout of the 350 cadets & 70 cadre) 17Jun - Breakfast for 420, Lunch for 420, Dinner for 420 (Breakout of the 350 cadets & 70 cadre) 18Jun - Breakfast for 420, Lunch for 420, Dinner for 420 (Breakout of the 350 cadets & 70 cadre) 19Jun - Breakfast for 420, Lunch for 420, Dinner for 420 (Breakout of the 350 cadets & 70 cadre) 20Jun - Breakfast for 420, (Breakout of the 350 cadets & 70 cadre) Meal schedule will be breakfast 0630-0730, lunch 1200-1300, and dinner 1700-1800. The contractor shall ensure that the food is ready 15 minutes before the prescribed times.

5.2.4 Training Facilities: The contractor shall provide the following service for JCLC.

5.2.4.1: Training schedule:

Company Sun 15 June Mon 16 June Tue 17June Wed 18 June Thu 19 June Fri 20 June

STEM

Site Visit

Project Coaching

Graduation / Departure

A In processing Archery STEM Site Visit Water Safety STEM Presentations

Welcome Safety

Briefing

ROO

Briefing

Panel Guest Speakers STEM

Trivia Challenge

JCLC

Challenge / Graduation Rehearsal

Water Safety

STEM Site Visit

Project Coaching

Graduation / Departure

B In processing STEM Archery STEM Site Visit STEM Presentations

Welcome Safety

Briefing

ROO

Briefing

Panel Guest Speakers STEM

Trivia Challenge

JCLC

Challenge / Graduation Rehearsal

5.2.4.2. The contractor shall provide 2 days usage of the large swimming pool that is a minimum of 25 meters in length and 1.35 m deep. The contractor will provide certified lifeguards and spotters.

5.3 Provide internal transportation for movement of Cadets, Cadre, Chaperons around the campus and to STEM related work sites and site visit to the local military hospital to gain knowledge between STEM and medical career fields. Contractor shall coordinate and provide all support for site visits.

5.4 The contractor shall set-up all classrooms, offices, and storage room audio-visual equipment and training aids.

5.5 Contractor shall provide hands-on STEM related activities, practical exercises to develop a STEM leadership project, problem-based learning activities, site visits to STEM related work sites, team building and leadership development activities, leadership and STEM guest speakers, physical fitness, and social activities. The contractor will provide four STEM training modules in Modern Manufacturing Processes, Chemistry, Nuclear/Physics and Cybersecurity.

5.6 Contractor shall provide at least 10 teachers, 20 upper-level college students (rising junior, senior, or graduate) to coach, mentor, and guide modules of approximately 35 cadets each through the one-week cycle and complete a brief assessment/evaluation on each cadet at the end. The college students and/or graduates are expected to live separately in the dorm with the cadets and guide the cadets through all activities for the entire week.

5.7 Classroom instruction will be taught from 0800-1200 and 1300-1700 hours da

PART 6 APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1. https://www.usda.gov/about-usda/policies-and-links/laws-and-regulations/usda-guidance-portal

6.1.1 US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.1.2 Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Performance Objective Standard Performance Threshold

PRS#1 – PWS para 5.2.3.1 Dining Facility should be free of dirt and grime. All furniture shall be in working condition and safe for use.

Rated no less than 95%

PRS#2 – PWS para 5.2.3.1 The contractor shall deliver all meals hot following USDA dietary guidelines and set up all equipment required to serve the food 30 minutes prior to serving

Rated no less than 95%

PRS#3 – PWS para 5.2.3.3 The contractor shall ensure that the food is ready 15 minutes before the prescribed times.

Rated no less than 95%

PRS#4 – PWS para 5.5 The contractor shall provide training facilities and trained instructors.

Rated no less than 95%

PRS#5- PWS para 5.2.1 The contractor shall provide adequate lodging acoommodation on campus. Dorm rooms must be capable of accommodating cadets of the same gender in a two-person room, with the males being separated from the females.

Rated no less than 95%

PRS#6 - PWS para 4.9 The contractor shall provide standard Port-A- John's with 2 color variations to differentiate male vs female use. The Port-A-John's shall be serviced daily.

Rated no less than 95%

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable

Frequency

# of Copies Medium/Forma t Submit To

A. 0001 Itemized invoice for service rendered.

Once at completion of contract

1 Electronically WAWF at https://PIEE.eb.

mil