IA02 EFOJ Redacted.pdf

Control No: Knox-2020-06 Equipment: Crossmatch WEBS Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

JUSTIFICATION REVIEW DOCUMENT

FAR PART 16 EXCEPTION TO FAIR OPPORTUNITY JUSTIFICATION

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

Equipment: This requirement is for the procurement of Brand Name Crossmatch Web-based Biometric Enrollment Software (WEBS) maintenance in support of the U.S. Army Human Resources Command (HRC), Fort Knox, Kentucky.

Authority: FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer.

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support an exception to fair opportunity.

Control No: MICC 2020-06

FAR Part 16 Exception to Fair Opportunity Justification Under Multiple Award Indefinite Delivery Contracts

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

1. Contracting Activity: U.S. Army Mission and Installation Contracting Command – Fort Knox (MICC – FT Knox), 199 6th Avenue, Suite 250, Fort Knox, KY40121-5720

2. Description of Action: HRC requests a Firm-Fixed-Price delivery order for renewal of Crossmatch WEBS maintenance for the existing perpetual licenses. The Government projects award for April of Fiscal Year (FY) 2020. Operations and Maintenance, Army (OMA) funding in the amount of will be provided by Purchase Request 0011393241 for this contract action.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies: Crossmatch’s WEBS software maintenance is a web-based approach for the collection and management of fingerprint enrollment data. The fingerprint data is required for all applicants for criminal background check. This procurement provides the United States National Guard Bureau (NGB) the necessary software maintenance to utilize the existing web based fingerprint enrollment system that is currently installed on the HRC Data Center infrastructure. The WEBS system consists of servers located in the HRC Data Center and the workstations with OEM Fingerprint Capture Devices are located at the recruiting stations used by the ARNG. The maintenance on the software licenses for WEBS Enrollment Servers allows for patches and incident tickets related to the servers to be submitted. The capacity packs allow the workstations with OEM Fingerprint Capture Devices to connect to the WEBS enrollment server. The following software maintenance is needed for this procurement:

Item Item Description Part/Serial Number QTY & U/I

WEBS Enrollment Server Capacity

Pack Software Maintenance (Perpetual License)

950093-12 340 each

WEBS Enrollment Redundant Server Software Maintenance

(Perpetual License) 950094-12 Four (4) each

Period of Coverage: 1 April 2020 through 31 March 2021

Total Value:

4. Authority Cited: FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer.

5. Reason for Authority Cited: As further described in FAR 16.505(a)(4)(i), the contracting officer must justify restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer). A brand-name item, even if available on more than one contract, is an item peculiar to one manufacturer. Brand-name specifications shall not be used unless the particular brand-name, product, or feature is essential to the Government’s requirements and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

This is the annual maintenance renewal for the NGB’s portion of the existing web-based fingerprint enrollment capability for the Recruiting Services Network (RSN). This capability is used by Recruiters for all Army Components and integrated into a single system. The Active Duty and USAR maintenance is handled under a separate maintenance agreement. The Crossmatch capacity pack licenses are required to connect to the existing Crossmatch Proprietary Fingerprint Capture devices used by the NGB in the 54 states and territories to connect to the Crossmatch WEBS software. The maintenance agreement provides for security patches and technical support for the Crossmatch WEBS software.

Alternatives:

a. Do not renew the software maintenance: This will hamper the ability of the NGB recruiters to obtain fingerprints for background checks on applicants. It will also impact the cybersecurity posture of the WEBS software and violate AR 25-2, Army Cybersecurity, which requires vendor provided security patches for applications be available.

b. Procure new software and hardware for finger print capability: This would significantly expand the current procurement from software maintenance renewal to a complete new system. The current system uses proprietary hardware and software to provide the current fingerprint capability. Any new system would require a hardware and software procurement.

c. Return to a client based scanning capability: The WEBs software followed the ARMY CIO/G6 guidance to migrate systems from being legacy client server to being cloud capable. The original WEBS software procurement in 2017 move the client server system of finger prints and other PII data being stored on the recruiter’s laptop to a cloud capable architecture. This move reduced the potential cyber security impact of spillage of PII data stored on the recruiter’s laptop. It also streamlined the fingerprinting process. Moving back to a client server architecture will increase the risk of a PII spillage and complicate the fingerprinting process currently in use.

d. Impact if not approved: This will hamper the ability of the NGB recruiters to obtain fingerprints for background checks on applicants. This can cause unqualified

a. Do not renew the software maintenance: This will hamper the ability of the NGB recruiters to obtain fingerprints for background checks on applicants. It will also impact the cybersecurity posture of the WEBS software and violate AR 25-2, Army Cybersecurity, which requires vendor provided security patches for applications be available.

b. Procure new software and hardware for finger print capability: This would significantly expand the current procurement from software maintenance renewal to a complete new system. The current system uses proprietary hardware and software to provide the current fingerprint capability. Any new system would require a hardware and software procurement.

c. Return to a client based scanning capability: The WEBs software followed the ARMY CIO/G6 guidance to migrate systems from being legacy client server to being cloud capable. The original WEBS software procurement in 2017 moved the client server system of fingerprints and other PII data being stored on the recruiter's laptop to a cloud capable architecture. This move reduced the potential cybersecurity impact of spillage of PII data stored on the recruiter's laptop. It also streamlined the fingerprinting process. Moving back to a client server architecture will increase the risk of a PII spillage and complicate the fingerprinting process currently in use.

d. Impact if not approved: This will hamper the ability of the NGB recruiters to obtain fingerprints for background checks on applicants. This can cause unqualified applicants applicants to be recruited into the Army. It will also impact the cybersecurity posture of the WEBS software and violate AR 25-2, Army Cybersecurity, which requires vendor provided security patches for applications be available.

6. Actions to Increase Competition: The products to be acquired with this acquisition fit within the framework of a larger end-to-end system therefore, no other brands were considered. Army Regulation 25-1, Army Information Technology, directs commands to plan for a life cycle of existing IT equipment. Based on a Five (5) year life cycle replacement cycle, this system will be reviewed in FY 22 for possible replacement options.

7. Market Research: Crossmatch will allow all CHESS vendors to be an authorized reseller of their products. In accordance with the ITES-3H Ordering Guide, NAICS code 334111 is required for the utilization of ITES-3H contract vehicle. Two CHESS vendors indicated that they could provide this maintenance.

8. Other Facts: Procurement History:

Name and CAGE Code: CDW Government LLC / 1KH72 Small Business Socioeconomic Categories of the Awardee:

PIID: W9124D19F0613

NAICS Code and Size Standard: 334111 / 1,250 Employees Contract Type: Firm-Fixed-Price Period of Coverage: 30 November 2019 through 19 September 2020 Total Contract Value: $158,160.00 Subcontracting History: Not Applicable Competition Requirement: Full and Open Competition, Brand Name or Equal Description

Name and CAGE Code: CDW Government LLC / 1KH72 Small Business Socioeconomic Categories of the Awardee: N/A

PIID: W9124D19F0570

NAICS Code and Size Standard: 334111 / 1,250 Employees Contract Type: Firm-Fixed-Price Period of Coverage: 25 September 2019 through 24 September 2020 Total Contract Value: $837,839.00 Competition Status: FAR 16.505(a)(4) Exception to Fair Opportunity, Brand Name

Name and CAGE Code: Crossmatch Technologies, INC / 1USE5 Small Business Socioeconomic Categories of the Awardee: N/A

PIID: W9124D18F0604

NAICS Code and Size Standard: 511210 / $38.5M Contract Type: Firm-Fixed-Price Period of Coverage: 2 October 2018 through 1 October 2019 Total Contract Value: $1,814,943.76 to be recruited into the Army. It will also impact the cybersecurity posture of the WEBS software and violate AR 25-2, Army Cybersecurity, which requires vendors to have security patches available for their provided applications.

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6. Actions to Increase Competition: The products to be acquired with this acquisition fit within the framework of a larger end-to-end system; therefore, no other brands were considered. Army Regulation 25-1, Army Information Technology, directs commands to plan for a life cycle of existing IT equipment. Based on a Five (5) year life cycle replacement, this system will be reviewed in FY 22 for possible replacement options.

N/A

Competition Status: FAR 8.405-6(b)(1), Limited Sources Justification, Items peculiar to one manufacturer.

Name and CAGE Code: Integration Technologies Group / 4HZC5 Small Business Socioeconomic Categories of the Awardee: Small

PIID: W91QUZ-06-D-0005-2E56

NAICS Code and Size Standard: 334118 / 1,000 Employees Contract Type: Firm-Fixed-Price Period of Coverage: 30 September 2017 through 29 September 2019 Total Contract Value: $6,734,800.00 Competition Status: FAR 16.505(a)(4) Exception to Fair Opportunity, Brand Name

9. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Cost Determination/Contracting Officer Certification: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis IAW FAR 13.106-3(a). As a part of this basis, certified cost or pricing data will not be required and the following exception applies: FAR 15.403(b)(3), a commercial item is being acquired. I certify that this justification is accurate and complete to the best of my knowledge and belief.

MELODY A. PRICE

Contracting Officer MICC – FT Knox

For Official Use Only FAR 3.104 Procurement Integrity

Approval

Based on the foregoing justification, I hereby approve the procurement of Crossmatch Web-based Biometric Enrollment Software using an exception to fair opportunity pursuant to the authority of Federal Acquisition Regulation 16.505(a)(4), Restricting consideration to an item peculiar to one manufacturer. The estimated value of the contract action is $803,429.00 with delivery date of the equipment estimated to occur by April 2020. This approval is subject to availability of funds, and provided that the supplies herein described have otherwise been authorized for acquisition.

Based on the foregoing justification, I hereby approve the procurement of Crossmatch Web-based Biometric Enrollment Software using an exception to fair opportunity pursuant to the authority of Federal Acquisition Regulation Subpart 16.505(a)(4), Restricting consideration to an item peculiar to one manufacturer. The estimated value of the contract action is $803 thousand with delivery date of the equipment estimated to occur by April 2020. This approval is subject to availability of funds, and provided that the supplies herein described have otherwise been authorized for acquisition.

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