IA02-Drill Meet-PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

5TH Brigade Drill Competition

Rocky Mountain Western Classic Drill Meet United States Army Cadet Command 5th Brigade JROTC Programs

24-25 April 2026

PART 1

GENERAL INFORMATION

1. General: This is a supply contract for building rental to provide facilities, furniture, equipment, supplies, management, supervision, and labor in support of the 2026 – Rocky Mountain Western Classic Drill Meet (Formerly Rocky Mountain Nationals Drill Meet) for JROTC Programs. The Government shall not exercise any supervision or control over the contract providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in-turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to facilitate the rental of the contractor facility in support of the 2026 – Rocky Mountain Western Classic Drill Meet as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Rocky Mountain Western Classic Drill Meet has been in existence in one form or another for more than 25 years and currently is an open-invitational drill for all JROTC programs. The event serves as an alternative to other regional and national level competitions for programs that cannot afford the time or expense of participating in similar events located primarily on the eastern seaboard. The format, standards, and judging mirror those of the Army Nationals and Joint Service Nationals to prepare competing teams for increasing levels of competition at closer proximity or more convenient date for programs in the western region. Each year, the event hosts approximately 1,600 JROTC student-cadets, spectators, local educators, stakeholders, and local media at our competition. The facility required to host a drill competition of this size is rather unique, in that an inordinate amount of unobstructed space (approx. 50,000 square feet or more) for drill teams to perform, and to be able to complete the competition in one day. Also, the Drill Team Championship Competition is required to be held entirely in one location to maintain the integrity of the competition, and an appropriate level of oversight by management personnel.

1.3 Scope: Provide training facilities, furniture, equipment, supplies, management, and supervision.

1.4 Objectives: The competition provides an event with national-level quality standards and top-notch competitors for developing teams that are preparing for future competition at Army and Joint-Service Nationals. It also serves as an alternative venue for teams that habitually compete at national-level competitions annually.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): Reserved

1.5.1.1The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 5 business days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.4 Operating Hours: The Government facility officer hours, facility operating hours, and the Contractor support hour requirements often coincide, however they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The contractor is responsible for conducting business, between the hours of 6:00 a.m. to 8:00 p.m. or until the event is complete on 25 April 2026. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed within 20 miles of the Director of Army Instruction’s office, 1617 S. Acoma St., Denver, Colorado, 80223.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract do not require a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. All access points shall be secured and locked, such as doors, garage doors, loading docks, and windows. A security guard will be present from 1700, 24 April 2026, until 0800, 25 April 2026.

1.7 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment will be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish facilities, equipment, supplies, management, supervision, and labor as specified herein. The contractor shall provide permanent-structure facilities with electrical power for consistent internet connectivity. The Contractor shall provide services in accordance with the terms, conditions and specifications put forth in this PWS.

4.2 Vehicles and Equipment: The contractor shall provide (100) 6-8 foot folding long tables for equipment, judging, and scoring and (1,000) folding chairs for judges and competitors in the team staging area. Seating in the main competition arena must accommodate 2,000 spectators.

4.3 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services to support the Rocky Mountain Western Classic Drill Meet during the period setup on 24 April and event date of 25 April 2026.

The contractor shall provide equipment, supplies, tools, and adequate floor space to support the drill competition. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement. Chairs and tables will be spotted on racks at locations during a pre-event coordination meeting. The contractor shall perform to the standards in this contract.

5.2 Tasks: Tasks consist of the following:

5.2.1 Access The contractor shall provide access to JROTC/SROTC personnel the day before the competition, Friday, 24 April 2026, from 8:00 A.M. to 6:00 P.M., to facilitate the setup of the performance venues, Competition Headquarters, the Judge’s Chambers, and the Competition Scoring area. The contractor shall provide total access to the facility on event day from 6:00 A.M. to 8:00 P.M., Saturday, 25 April 2026.

5.2.2 Cleanliness: The contractor shall provide cleanup of the facility and (20) 40-55 gallon trash receptacles per floor for the deposit of trash and debris by spectators, participants, and event staff.

5.2.3 Restrooms: The contractor shall provide 4 male and 4 female multi-stall restrooms to accommodate approximately 2,000 JROTC Cadets, Chaperones, Judges, Instructors and Parents.

5.2.4 Competition and Staging Areas: The contractor shall provide:

a. (2) rooms with a minimum of 12,000 square feet per room or (1) room with a minimum of 24,000 square feet with 35-foot-high ceilings to accommodate teams competing simultaneously on four 85’ x 70’ drill pads with a total spectator capacity of at least 2,000. The space must be unobstructed for drill maneuvers, judging, and award presentation.

b. A separate room measuring 10,000 square feet of unobstructed space and 16-foot-high ceilings at a minimum, which will be utilized for three color guard competitions pads (55’ x 55’ each).

c. A 2,000 square foot room for three small competition pads (25’ x 25’ each) for drill competition.

d. (2) additional inspection areas measuring at least 1,500 square feet (30’ x 50’).

e. (2) additional rooms measuring 300 square feet each for scoring room and judges’ break room.

f. A 12,000 square foot area for the competition team staging area. All floors must be hard surfaces in competition areas.

5.2.5 Tables and Chairs: The contractor shall provide one thousand (1,000) folding chairs and eighty (100) 6-8 foot long folding tables to be placed in competitor staging and competition areas.

5.2.6 Bleachers; The contractor shall provide one set of bleachers able to accommodate 40 Cadets for team group photos.

5.2.7 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2.8 Loading Docks/Ramps: Access to loading docks and equipment/personnel ramps to facilitate all drill teams to bring their equipment into the Drill area.

5.2.9 Custodial Support: The contractor shall make available enough Janitorial/Custodial staff to maintain the facility in a clean and orderly manner.

5.2.10 Admission: The contractor shall NOT charge admission to access the facility or view the competition. The contractor will not charge competitors for parking. The contractor may charge for parking for spectators.

5.2.11 Miscellaneous Services: The contractor shall not be responsible for any miscellaneous charges incurred by the event participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges and meals more than the contract requirements, and other such services.

5.2.12 Uniform: Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean and does not contain statements that may be offensive to others such as political, religious, pornographic, drug and alcohol, and weapon related slogans, verbiage, nor depictions.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

https://sites.google.com/ffc8.org/rockymountainwesternclassicdm/sop?authuser=0

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support and USACC Drill Standard Operating Procedures.

https://armyrotc.army.mil/document/145-2-jrotc-organization-administration-operations-training-support/

6.2 Federal Acquisition Regulations (FAR)

https://www.acquisition.gov/browse/index/far

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

As stated in:

5.1, 5.2, 5.2.2, 5.2.3, 5.2.4, 5.2.5, 5.2.6, 5.2.7, 5.2.8, 5.2.9, 5.2.10, 5.2.11, 5.2.12

Facility of 50,000 square feet shall be made available on the day before the event for setup. One or more rooms for drill competitions and team staging, two separate rooms for Judge/Scoring that can be secured from the inside during occupancy and from the outside while the room is empty of personnel in order to secure valuables.

One room/area for drill team inspection phase.

Facility shall have sufficient restroom space to accommodate JROTC Cadets, Chaperones, Judges, Instructors and Parents.

Is not undergoing renovation or remodeling during the time of the event and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for the same function in the future. The contractor’s compliance will be noted in CPARS as necessary

Deliverable Reference Description Date Medium/Format

Setup

5.2.1 5.3.2

The contractor must provide full access to the facility, including loading docks and ramps, for equipment set-up in the drill and team areas.

24 April

0800-1800

In person

Event Day

5.3.3 5.2.4

The contractor will provide full access to the facility, including loading docks and ramps as well as the venue PA system

25 April

0700-2000

In person

Restrooms

5.2.3

(4) or more multi-stall to accommodate 2000 attendees

24-25 April

Multiple locations

Cleanup

5.2.2

Ample Janitorial/Custodi al crews available for cleanup. (20) 40-55 gallon trash receptacles readily available and regularly emptied.

24-25 April

Chairs

4.2 5.2.5

1,000 ea. chairs on racks and spotted at pre-determined areas

Tables

4.2 5.2.5

100 ea. 6-8 foot tables on racks spotted at predetermined areas

Bleacher

5.2.6

1 x set with 40 person capacity

Drill Area

Drill area

36,000 square feet of unobstructed space, to be used by designated personnel during event

Expo Center, Main Arena, Drill team inspection area

(2) rooms or separate areas of 1,500 square feet ea.

Per room/area

Judge/Scoring room

5.2.4 (2) secured 300 square foot rooms made available separate from

Drill area

Per room

Team Staging Area

5.2.4 12,000 square foot indoor area or room for team staging

Per room/area

Access to loading dock and ramps

5.2.1

To allow for load-in and load-out

Each

Final Invoice Final itemized invoice will be provided within 10 days of event completion.

08 May

The final invoice will be created in the Wide Area Workflow.