IA02 DRAFT PWS - PSJA ISD JCLC.pdf

PERFORMANCE WORK STATEMENT (PWS)

PSJA Independent School District (ISD)

JROTC Cadet Leadership Challenge (JCLC) 2023 PSJA Memorial HS Mapache BN JCLC

2 – 6 April 2024 United States Army Cadet Command

5th Brigade JROTC Programs

Part 1 General Information

1. General: This is a non-personnel services contract to provide service to support the Pharr San Juan Alamo (PSJA) Independent School District (ISD) JROTC Cadet Leadership Challenge (JCLC) camp during the period of performance 2 – 6 April 2024. The Government shall not exercise any supervision or control over the contract service providers performing the service.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide co-located lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, medical services, tools, management, and labor as specified herein, for the PSJA ISD JCLC camp challenge during the period 2 - 6 April 2024. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units. Camp required must have the proven capability to provide billeting, food service, transportation, medical support with specialized facilities and activity areas required to support the PSJA ISD JCLC Camp Mapache BN.

1.3 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, food service, transportation and medical support as specified herein, for the PSJA ISD JCLC for 195 Cadets and 25 Cadre from 13 schools on 2 - 6 April 2024. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

1.4 Objectives: The objectives of this contract are:

Provide Cadets an opportunity to test their leadership skills in an unfamiliar environment.

Allow Cadets a chance to participate in citizenship building exercises.

Give Cadets the opportunity to experience living and interacting with their peers from other JROTC units.

Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

Provide an opportunity to participate in adventure training not normally available to Cadets.

Provide meals, lodging, and training facilities as specified in this PWS to ensure event is successful for Cadets and Cadre.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): Reserved

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day M. L. King Memorial Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: Reserved

1.5.4.2 Government Facility Operating Hours: Reserved

1.5.4.3 Contractor Support Hours: The contractor is responsible for conducting business, between the hours of 0600hrs to 1800hrs from 2 - 6 April

2024. Mealtimes will be, breakfast 0700 – 0800, lunch 1200 – 1300 and dinner 1700 – 1800. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: Reserved

1.5.6 Place of Performance: The work to be performed under this contract will be performed within 225 miles of Alamo, TX 78516.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.6.3 Installation Access: Reserved

1.6.4 Background Checks: Reserved

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Reserved

1.7 Key Control: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AOR Area of Responsibility AR Army Regulation COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property

JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish facilities, meals, training areas, training activities, services, equipment, supplies, management, supervision, and labor as specified herein. The contractor shall provide permanent-structure facilities with electrical power for in-processing, camp operations center in concert with billeting for our staff and Headquarters element, a 24-hour on-site First Aid Station/Health Center with staffed nurses, and dining facilities, to include adequate cleaning supplies. The Contractor shall provide services in accordance with the terms, conditions and specifications put forth in this PWS.

4.2 Materials: The Contractor shall provide all expendable, durable, and non-expendable supplies that support JCLC training objectives, food services, lodging, medical services, and cleaning items for the utilized facilities. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Materials shall include cleaning items for the utilized facilities. Specific requirements are outlined in the section 5.

4.3 Vehicles and Equipment: Reserved

4.4 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.5 Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

4.5 Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean and does not contain statements that may be offensive to others.

4.6 Background Checks: Reserved.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, food service, and medical support as specified herein, for the for the PSJA ISD JCLC camp challenge during the period 2 - 6 April 2024.

Facilities including lodging, dining and training facilities for 195 cadets and 25 cadre. Training facilities include low and high rope courses, and a swimming pool.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards:

5.2.1.1 The contractor shall provide fixed-facility, climate-controlled housing with running hot water, toilets, showers, sinks, and personal space for 195 Cadets and 25 Cadre.

5.2.1.2 Male and female Cadets will be lodged separately. Lodging must include one bed per individual.

5.2.1.3 One Female Cadre/Chaperones will be lodged with female Cadets in a staff room by themselves. One Male Cadre/Chaperones will be lodged with male Cadets in a staff room by themselves.

5.2.1.4 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed.

5.2.1.5 Facilities shall not be undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.1.6 The contractor shall provide security to ensure participants are in a safe and crime free environment.

5.2.1.7 Contractor shall provide restrooms and showers located in all male and female quarters.

5.2.1.8 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2.2 Meal Requirements. Contractor shall provide 13 meals for 195 Cadets and 25 Cadre from 2 - 6 April 2024 for the 13 schools that are attending JCLC.

Contractor shall transport and set-up all food and serving equipment prior to each meal start time as coordinated with the government key personnel.

5.2.2.1 Menus. The contractor shall provide a menu like the following for each meal. All provided meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

Lunch Meal, 2 April 202: Hamburger, Hotdog, Potatoes and Gravy, Green Beans, Tossed Salad and Dressing, Yeast Rolls and Butter, Brownie, Milk/Juice and Coffee, or comparable meal.

Dinner Meal, 2 April 2024: Steak Fingers, Mash Potatoes and Gravy, Green Beans, Tossed Salad and Dressing, Yeast Rolls and Butter, Brownie, Milk/Juice and Coffee, or comparable meal.

Breakfast Meal, 3 April 2024: Scrambled Eggs, Sausage Patties, Biscuits and Gravy, Fruit, Assorted Cereal, Milk/Juices and Coffee, or comparable meal.

Lunch Meal, 3 April 2024: Hamburger, Hotdog, Potatoes and Gravy, Green Beans, Tossed Salad and Dressing, Yeast Rolls and Butter, Brownie, Milk/Juice and Coffee, or comparable meal.

Dinner Meal, 3 April 2024: Baked Ziti with Meat Sauce, Broccoli, Breadstick, Tossed Salad and dressing, Chocolate Pudding, Milk/Juice, and Coffee, or comparable meal.

Breakfast Meal, 4 April 2024: Scrambled Eggs, Bacon, Pancakes, Fruit, Assorted Cereal, Milk/Juice, and Coffee, or comparable meal.

Lunch Meal, 4 April 2024: Fried Chicken, Hamburger, Tossed Salad and dressing, Chocolate Pudding, Milk/Juice, and Coffee, or comparable meal.

Dinner Meal, 4 April 2024: Chicken Strips, Mash Potatoes and Gravy, Corn, Biscuits, Tossed Salad and Dressing, Peach Cobbler, Milk/Juice, and Coffee, or comparable meal.

Breakfast Meal, 5 April 2024: Scrambled Eggs, Hash browns, Biscuits with Gravy, Sausage, Fruit, Assorted Cereal, Milk/Juice, and Coffee, or comparable meal.

Lunch Meal, 5 April 2024: Chicken Strips, Mash Potatoes and Gravy, Corn, Biscuits, Tossed Salad and Dressing, Peach Cobbler, Milk/Juice, and Coffee, or comparable meal.

Dinner Meal, 5 April 2024: Chicken Strips, Mash Potatoes and Gravy, Corn, Biscuits, Tossed Salad and Dressing, Peach Cobbler, Milk/Juice, and Coffee, or comparable meal.

Breakfast Meal, 6 April 2024: Scrambled Eggs, Sausage Patties, Biscuits and Gravy, Fruit, Assorted Cereal, Milk/Juices and Coffee, or comparable meal.

Lunch Meal, 6 April 2024: Hamburger, Hotdog, Potatoes and Gravy, Green Beans, Tossed Salad and Dressing, Yeast Rolls and Butter, Brownie, Milk/Juice and Coffee, or comparable meal.

5.2.2.2 Contractor will provide all food and condiments for use at each meal.

5.2.2.3 Contractor will provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.2.4 Contractor will wipe down and sanitize all tables at serving location as well as food preparation area and equipment.

5.2.2.5 Mealtimes. The Contractor shall serve meals during the times indicated below:

1200 – 1300 Lunch, 2 April 2024 (220 Each) 1700 – 1800 Dinner, 2 April 2024 (220 Each) 0700 – 0800 Breakfast, 3 April 2024 (220 Each) 1200 – 1300 Lunch, 3 April 2024 (220 Each) 1700 – 1800 Dinner, 3 April 2024 (220 Each) 0700 – 0800 Breakfast, 4 April 2024 (220 Each) 1200 – 1300 Lunch, 4 April 2024 (220 Each) 1700 – 1800 Dinner, 4 April 2024 (220 Each) 0700 – 0800 Breakfast, 5 April 2024 (220 Each) 1200 – 1300 Lunch, 5 April 2024 (220 Each) 1700 – 1800 Dinner, 5 April 2024 (220 Each) 0700 – 0800 Breakfast, 6 April 2024 (220 Each) 1200 – 1300 Lunch, 6 June 2024 (220 Each)

5.2.3 Ice/Water. Contractor should provide unlimited amount of water and ice per day and one commercial size storage container for use throughout the JCLC.

5.2.4 Medical. Contractor shall provide a 24-7 fully supplied, fixed, dedicated, climate-controlled health center and first aid station with full-time, on-site, contractor-provided registered nurses during the camp.

5.2.5 Training. Contractor shall provide training facilities with certified instructors for all training events to include tower operations and water sessions. Contractor shall provide appropriate, safe, and certified training facilities, areas, and personnel as follows:

5.2.5.1 One (1) safe and maintained swimming pools with both shallow and deep areas to accommodate diverse swimming skill levels as well as adequate, certified lifeguards.

5.2.5.2 A water course for canoeing/kayaking and certified lifeguards.

5.2.5.3 An outdoor area where JROTC can conduct air rifle/marksmanship range with adequate air rifles for rotational training provided by JROTC program.

5.2.5.4 An outdoor archery range with adequate bows for rotational training provided by the JROTC program.

5.2.5.6 An outdoor training area with seating adequate for 40-person survival training with a safe fire pit.

5.2.5.7 An outdoor open field of at least 100 meters for land navigation training.

5.2.5.8 At least one softball field.

5.2.5.10 The aquatics, “high-ropes” venues, “low ropes” venues require contractor-provided safety/trainer personnel in adequate numbers to train approximately 195 Cadets in each respective event/activity.

5.2.5.11 The contractor shall provide one swimming pool with lifeguards and applicable safety equipment for drown proofing mandated requirements for the JCLC event form the 2 - 6 April 2024 from 08:00hrs to 17:00hrs.

5.2.5.12 The contractor shall provide an area for low and high ropes for cadet team building event from the 2 - 6 April 2024. The contractor shall provide all safety equipment and 2 trained personnel to facilitate safety. JROTC Instructors will provide the trainers for Rappelling.

5.2.5.13 Contractor shall provide two (2) portable latrines at each remote training location where permanent bathroom facilities are not readily accessible with toilet paper and cleaning services. Contractor shall coordinate with Cadre for placement. Examples of such training sites may include land navigation course, marksmanship range, tower operations and water session areas.

5.2.6 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the event participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges and meals more than the contract requirements, and other such services.

5.2.7 Shelter. The Contractor shall make the dining facility and equipment available from 2 - 6 April 2024 from 08:00hrs to 17:00hrs for and in the event of inclement weather, it will also be used as a shelter. Inclement weather equipment includes lightning protective shelters, dining facility, and other structures.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 5.1 The contractor shall provide housing for 195 Cadets and 25 Cadre are participating in the JROTC JCLC 2 - 6 April 2024, for a maximum of 195 Cadets and 25 Cadre at PSJAISD JCLC to be held within 150 miles of Alamo, TX, Housing must include one bed/cot per individual.

Contractor shall also make available 24-hr medical coverage facilities.

Billets provided with beds in separate bunk houses to accommodate females and males with all necessary hygiene facilities.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Forma t Submit To

Cleaning supplies

Cleaning supplies to be used every day while occupied is in session

1 In bulk Same as above

Registered Nurses

Camp-provided nurses

2 Nurses With credentials

Same as above

Dumpster Dumpster to be available on site for the duration of

JCLC

1 Individual Same as above

Portable toilets Portable toilets to be available for use during the duration of

JCLC

As required Separate locations

Same as above

Meals

Meals to serve approximately 220 persons per day

Breakfasts Lunches Dinners

Each

Same as above

Invoice Once 1 Electronic https://piee.eb.

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