IA02 DRAFT PWS Juptier HS JCLC All American.pdf

PERFORMANCE WORK STATEMENT

FOR

Jupiter High School JCLC Camp All American 2022

2-6 June 2022

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide services to support the JCLC Camp All American FY22 for 2-6 June 2022. The Government will not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, 20 portable toilets, 37 hand held radios, 18 portable hand washing stations, 23 Golf Carts all with overhead covers (20 x 4 Passenger/ 2 Flat Beds (gators)/1 utility) gas operated to transport equipment, medical services, tools, management and labor as specified herein, for the JCLC Camp All American during the period 2-6 June 2022. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement. Contractor must provide facilities for Water Leader Reaction course, Land Navigation course, High COPES, Low COPES. The Golf Carts will be operated by Cadre only. Fuel shall be provided as part of the contract.

1.2 Background: The JCLC Camp ALL AMERICAN is to be located within Palm Beach County, Florida. The site must have the capability to provide billeting, food service, transportation, medical support with facilities as well as running route and other areas required to support the JCLC.

1.3 Objectives:

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JCLC Camp All American, for 245 Cadets and 45 JROTC Cadres /Instructors as staff headquarters for the period 2-6 June 2022. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement.

1.5 Period of Performance: The period of performance is 2 June 2022 5:00 AM through 6 June

2022 3:00 PM.

1.6 General Information:

DRAFT

1.6.1 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: The contractor is not required to perform during a holiday.

1.6.3. Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. Such facility must be located in Palm Beach County, Florida.

1.6.4. Type of Contract: The government will award a firm fixed price service contract.

1.6.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 2 June 2022 5:00 AM through 6 June 2022 3:00 PM. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6. Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.6.7. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. RESERVED.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.7. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation CONUS Continental United States (excludes Alaska and Hawaii) DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide personnel to manage key control and provide limited preparation of rooms as necessary to meet its objectives.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Housing Requirements. The contractor shall provide housing for 245 Cadets participating in JCLC Camp All American 2 June 2022 5:00 AM through 6 June 2022 3:00 PM., and must include one bed/cot per individual. Gender separation in billeting and adult separation from underage JROTC cadets are critical safety components of the program. Males and females will be lodged separately, and female chaperones will lodge with the female cadets

4.2.1. Contractor shall provide office space with electricity and running water and bathroom for in processing and camp operations center, 24-hour First Aid Station, and Dining Facilities 18-23 June 2022, to include cleaning supplies. All items to include first aid support facilities and operations headquarters will be located on site.

4.2.2. Inclement Weather. The Contractor shall make available the dining facility and equipment for inclement weather. Inclement weather equipment includes lightning protective shelters, dining facility, and other hard structures.

4.3. Audiovisual. Contractor shall provide audio visual equipment and an amphitheater for use during the award presentation.

4.3.1 AED. Contractor shall provide an AED Machine for the 5 days of camp.

4.4. Transportation requirements. The Contractor shall provide 23 Golf Carts (20 x 4 Passenger/ 2 Flat Beds (gators)/1 utility) to include fuel for operation. Golf Carts are for use by cadre only during the JCLC Camp All American. Use of Golf Carts by Cadets is prohibited.

4.5. Meal Requirements. Contractor shall provide meals for 245 Cadets and 45 Cadre from 2 June 2022 5:00 AM through 6 June 2022 3:00 PM for the JCLC Camp All American meals will be provided as follows:

4.5.1. Menus. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

4.5.2. Breakfast, 2 June 2022: scrambled eggs, home fries, bacon, biscuits with butter, jelly, ketchup, milk, coffee, cereal, fruits, juice, peanut butter, jelly, slice bread

4.5.3. Lunch, 2 June 2022: Sub Sandwiches (ham, cheese, and turkey), granola bar, chips, fruits, juice, and Water

4.5.4. Dinner, 2 June 2022: Pasta with meat sauce, Italian bread and butter, Caesar salad, chocolate pudding, juice, peanut butter, jelly, slice bread, coffee, milk, fruits

4.5.5. Breakfast, 3 June 2022: scrambled eggs, home fries, bacon, biscuits with butter, jelly, ketchup, milk, coffee, cereal, fruits, juice, peanut butter, jelly, slice bread

4.5.6. Lunch, 3 June 2022: Macaroni and cheese, chicken nuggets, apple sauce, tossed salad, chips, fruits, juice, peanut butter, jelly, slice bread, fruits, milk, coffee

4.5.7. Dinner, 3 June 2022: Barbecue chicken, mashed potatoes, carrots, tossed salad, blondies, fruits, juice, peanut butter, jelly, slice bread, coffee, milk

4.5.8. Breakfast, 4 June 2022: French toast, syrup, ham, 2 boiled eggs, cold cereal, milk, bananas, coffee, fruits, juice, peanut butter, jelly, slice bread

4.5.9. Lunch, 4 June 2022: hot dogs, hamburgers, buns, with condiments, corn, watermelon, juice, peanut butter, jelly, slice bread, tossed salad, chips, coffee, milk

4.5.10. Dinner, 4 June 2022: grilled steak, baked/mashed potatoes, corn on the cobb, fruits, cake, juice, milk, coffee, tossed salad, peanut butter, jelly, slice bread

4.5.11. Breakfast, 5 June 2022: pancakes, sausage, scramble eggs, cold cereal, fruits, milk, coffee, juice, peanut butter, jelly, slice bread

4.5.12. Lunch, 5 June 2022: Baked Ziti, salad or bread, turkey or ham sandwiches with cheese, fruit, cookies, and beverage

4.5.13. Dinner, 5 June 2022: BBQ hamburgers, hot dogs, chips, baked beans, and corn on the cob, juice (s), ice tea, coffee

4.5.14. Breakfast, 6 June 2022: pancakes, sausage, scramble eggs, cold cereal, fruits, milk, coffee, juice, peanut butter, jelly, slice bread

4.5.16. Meal Times: The Contractor shall serve meals during the times indicated below:

0600 – 0720 Breakfast 2 June 2022, 250 each.

1100 - 1300 Lunch, 2 June 2022, 290 each.

1730 - 1830 Dinner 2 June 2022, 290 each.

0600 - 0720 Breakfast 3 June 2022, 290 each.

1100 - 1300 Lunch 3 June 2022, 100 each.

1730 - 1830 Dinner 3 June 2022, 290 each.

0600 - 0720 Breakfast 4 June 2022, 290 each.

1100 - 1300 Lunch 4 June 2022, 100 each.

1730 - 1830 Dinner 4 June 2022, 290 each.

0600 - 0720 Breakfast 5 June 2022, 290 each.

1100 - 1300 Lunch, 5 June 2022, 290 each.

1730 - 1830 Dinner 5 June 2022, 290 each.

0600 - 0720 Breakfast 6 June 2022, 290 each.

4.6. Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.7. Taxes. The Government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.8. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

4.9. Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Facility Specifications. The contractor’s facilities shall meet the following minimum standards:

5.1.1. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.1.2. The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed/cot with no more than two individuals to a room/tent for double occupancy. Males and females will be lodged separately, and female chaperones will lodge with the female Cadets

5.1.3. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2. Miscellaneous Services. The Government will not be responsible for any miscellaneous charges incurred by the training participants. The contractor shall explain to participants that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.3. Contractor shall provide all food and condiments, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.4. Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

5.5. The contractor shall prepare a menu similar to paragraph 4.5.

5.6. Facilities and Equipment. The contractor shall provide lodging facilities for 250 Cadets and 45 Cadre, training facilities, meals services, furniture, equipment, supplies, all for 295 participants. The contractor shall perform to the standards in this contract.

5.6.1. The contractor shall provide 23 Golf Carts (20 x 4 Passenger/ 2 Flat Beds (gators)/1 utility) for Cadre to transport equipment. The golf carts will be operated by Cadre. Fuel shall be provided as part of the rental.

5.6.2. The contractor shall provide 24-hour EMT coverage with a minimum of 2 EMTs onsite at all times for medical support, tools, management and labor.

5.6.3. The contractor shall provide a designated course clear of obstacles with grass or dirt surface for the land navigation course.

5.6.4. The contractor shall provide a pool to conduct water safety training instructed by the BSA.

Contractor shall provide one (2) certified lifeguard and 1 instructor.

5.6.5. The contractor shall provide High and Low COPES obstacle course.

5.6.6. The contractor shall provide water containers located at each training site. The Government is responsible for filling containers with ice and water.

5.6.7. Contractor shall locate 20 Portable Toilets at all training sites when bathroom facilities are not within the training site.

5.6.8. Contractor shall provide 37 hand held radios (UHF/VHF Radios or similar radios) with charging stations capable of signal coverage throughout the confinements of the camp.

5.6.9. Portable Showers. Contractor shall provide 2 portable shower (10 stall each) placed at multiple locations.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE OBJECTIVE PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

PWS Para. 4.1 The contractor shall provide housing for 245 Cadets and 45 cadre members participating in “Camp All American” 2022, for a maximum of 245 Cadets and 45 cadre members. Housing must include one bed per individual.

Contractor shall also make available recreational facilities (rappelling equipment and COPES training, canoes and instructors, leadership reaction course, land navigation course, obstacle course, 24-hr medical coverage facilities, radios, golf carts, porta-latrines, and pool).

Cadre billets provided with bed, and lighting. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Lifeguard Daily , 2-6 June

1 In person with qualification credentials

Contractor designated swimming facility

Cleaning supplies Daily 1 Physically provided In bulk

A location provided by the contractor

Para-medic EMTs

Provide Medical support from 2 June 2022 5:00 am thru 6 JUN 2022 3:00 pm.

2 In person with qualification credentials

Contractor designated medical facility

Portable toilets at training locations as required

Daily As required Physically provided

At designated training sites

AED Daily

1 Physically provided

At designated

Hand Held Radios Daily

37 Physically provided

At designated training sites

Golf carts Daily 23 Golf Carts (one Gators, two utility)

Physically provided

At designated

Meals

5 breakfast

Physically provided

Contractors dining facility

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

3 Meals daily during duration 2- 6 June 2022

4 Lunch 4 Dinner

Ice Bags Daily 125 each day 20 lbs Contractors ice cooler

Portable Showers Daily 2 each 10 stall shower

Physically provided

At designated training sites

Invoice Upon completion of contract

1 Digital Wawf.eb.mil

Contractor Manpower Report

Upon completion of contract

1 Digital www.ecmra.mil