IA02 - DRAFT PWS for SSN - Broward Co JCLC - PAN 24 004804.pdf

PERFORMANCE WORK STATEMENT

JROTC Cadet Leadership Challenge (JCLC) STEM

For Broward County Schools June 16-21, 2024

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide fully furnished lodging, conference room, internet, hot meals, laundry facilities, & 24-hour security. The dates of this contract will commence at 11:30 a.m. on June 16, 2024, through 5:00 p.m., June 21, 2024.

1.2 Background: Junior ROTC Cadet Leadership Challenge is a mandated event per Cadet Command Regulation 145-2:

“Command guidance for JCLC is to provide an opportunity for a minimum of 10% of LET 1 - LET 3 to attend, within resource constraints, as long as the Cadet has completed a minimum of 50% of the LET 1 curriculum and has not graduated prior to the JCLC dates.”

“Regardless of the length of their contract, JROTC instructors are required to attend JCLC with their Cadets.”

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

The contractor shall provide contractual support for JCLC Camp STEM Challenge 2024, for a maximum of 350 Cadets and 50 cadre from 16-21 June 2024.

1.4 Objectives: The objective of this contract is to provide an opportunity to:

-Practice leadership skills.

-Participate in citizenship building exercises.

-Experience college living and interacting with their peers.

-Introduction to college life.

-Leadership-type skills to Cadets in a “hands on” military type environment.

-Participate in a world class STEM Training environment.

-Utilize research labs, and recreational facilities.

1.5. General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The contractor is required to perform during the Juneteenth, June19th holiday.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Contractor Support Hours:

The Contractor shall provide support between the hours of 0600-1800 daily Sunday - Friday. The above facilities will follow the Broward County Emergency Operations Center for operational hours in the event of a local or national emergencies. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Training Holidays: “RESERVED”

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility within 50 miles from Nova High School, 3600 College Ave, Davie, FL 33314.

1.5.7 Type of Contract: The government will award a Firm/Fixed price contract.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must obtain favorable background check requirements.

1.6.2 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.3 Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.6.4 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.6.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.8 Key Personnel:

The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract. The Contract Manager and

Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.9 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.10 Safety: Program/Contract Manager will ensure all building safety inspections are in a favorable standing and have current inspections.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government, Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System BCPS Broward County Public School CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JCLC JROTC Cadet Leadership Camp JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer NSU Nova Southeastern University OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

2.2.1 Contract unique ACRONYMS:

STEM Science, Technology, Engineering and Mathematics CPR Cardiopulmonary Resuscitation BCPS Broward County Public Schools JROTC Junior Reserve Officer Training Corps

JCLC Junior Reserve Officer Training Corps Cadet Leadership Challenge

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services None.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: “RESERVED”

4.3. Materials: “RESERVED”

4.4 Vehicles and Equipment: “RESERVED”

4.5 Background Checks: Contractor personnel performing work under this contract must obtain favorable background check requirements.

PART 5

SPECIFIC TASKS

5.1 Basic Services: Hours of Operation:

The contractor is responsible for conducting business, between the hours of 11:30 a.m. June 16, 2024, through 5:00 p.m. June 21, 2024. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. Contractors shall keep in mind that the stability and continuity of the workforce are essential.

5.1.1 The contractor shall provide lodging for 350 Cadets and 50 cadre members participating in JCLC Camp STEM Challenge, June 16-21, 2024. Housing must include one bed per individual.

The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed with no more than three individuals of the same gender to a room.

5.1.2 Contractor shall provide 3 hot meals a day for 400 members with adequate seating. All tables shall be wipe down and sanitize at serving location as well as food preparation area and equipment. Meals will be prepared IAW with feeding times listed below:

Meals (June 16-21, 2024):

Breakfast: 6:30 a.m. – 7:30 a.m.

Lunch: 11:45 a.m.- 12:45 p.m.

Dinner: 4:30 p.m. – 5:30 p.m.

5.1.3 Contractor shall provide an adequate briefing room with multimedia to conduct an executive equivalent briefing. Room will have the capability to project a briefing to a group of 20 attendees.

5.1.4 Contractor shall provide office space with electricity and running water and bathroom for in processing and camp operations center, 24-hour location for our government contracted nurses to operate our First Aid Station. All items to include first aid support facilities and operations headquarters, will be located on site.

5.1.5 Contractor shall provide certified security guards to maintain the safety of students and adults attending JROTC Cadet Leadership Challenge. The contracted security will fall under the direction of the JROTC Instructor BCPS employee on duty.

Security (June 16-21, 2024):

24-hours Security (June 16, 2024, 11:30 a.m. – June 21, 2024, 5:00 p.m.)

Lodging (June 16-21, 2024):

24-hours availability of lodging.

5.2 Tasks: Tasks consist of the following:

5.3 Security. The contractor shall provide security to ensure participants are in a safe and crime-free environment and work closely with BCPS JROTC Instructor on Duty.

5.4 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

5.5 Courtesy. The contractor's employees shall be courteous to all people served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided to all guests shall be provided to event participants.

5.6 Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others or any political affiliation.

5.7 Facility Specifications. The contractor’s facilities shall meet the following minimum standards.

5.7.1 Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.7.2 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1 Junior Reserve Officers’ Training Corps Program (CCR 145-2)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit A– Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Menu

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

METHOD OF

SURVEILLANCE

PRS #1, PWS para

4.1 The contractor

shall provide lodging for 350 Cadets and 50 cadre members participating in JCLC Camp STEM Challenge , June 16- 21, 2024, Florida.

Lodging must include one bed per individual.

PWS para 5.2 The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed with no more than three individuals to a room.

Prior to arrival a BCPS employee will inspect rooms to ensure rooms are 100% in compliance with agreed upon contract.

100% Inspection will be conducted.

Daily customer feedback to ensure lodging is in working order.

PRS#2 - PWS para 4.1.2

The contractor shall provide 3 hot meals a day for 400 members to include seating of the cafeteria on campus.

Meals (Jun 16-21, 2024):

Breakfast: 6:30 a.m. – 7:30 a.m.

Lunch: 11:45 a.m.- 12:45 p.m.

Dinner: 4:30 p.m. – 5:30 p.m.

Meals will be served to the standard of Broward County Health Department.

100% Inspection will be conducted.

Daily customer feedback to ensure lodging is in working order.

PRS#3 - PWS para

4.1.6 Contractor shall

provide certified security guards to maintain the safety of students and adults attending JCLC.

PRS#3 - PWS para

4.1.6 Contractor shall

provide certified security guards to maintain the safety of students and adults attending JCLC.

The contracted security will fall under the direction of the JROTC Instructor BCPS employee on duty.

100% Inspection will be conducted.

Daily customer feedback to ensure lodging is in working order.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # Of Copies Medium/Format Submit To

Cleaning supplies

Cleaning supplies to be used every day while JCLC is in session

1 In bulk DAI, SBBC

JROTC, SFC

(Ret.) Rengifo

Security Jun 16, 11:30a.m. – Jun 21, 2024, 5:00 p.m.

24 Hour Security 1-Front Desk 1-Roaming

BCPS JROTC

DAI Operations 1SG (Ret.)

Ernest Sosa

Meals Jun 16, 11:30a.m. – Jun 21, 2024, 5:00 p.m.

3 Hot meals per day.

BCPS JROTC

DAI Operations 1SG (Ret.)

Ernest Sosa

Itemized invoice for services rendered

Completion of contract

1 Electronically WAWF at https://PIEE.eb.m il

TECHNICAL EXHIBIT 3

Menu

Lunch, June 16 Advance Party of 30 Cadets and 20 Instructors: Hot sandwiches, pizza, hot dogs, hamburger, salad, soup, french fries, ice cream, cake, fruit, and beverages.

Dinner, June 16 Advance Party of 30 Cadets and 20 Instructors: Chicken, fried steak, gravy, vegetable, cornbread, salad bar, dessert, fruit, and beverages.

Breakfast, June 17: 350 Cadets and 50 Cadre, pancakes, scrambled eggs, link sausage, grits, toast/bagel, and beverages.

Lunch, June 17: 350 Cadets and 50 Cadre, Hot sandwiches, pizza, hot dogs, hamburgers, salads, soups, french fries, Ice cream, cake, fruits, and beverages.

Dinner, June 17: 350 Cadets and 50 Cadre, meatloaf, mashed potatoes w/gravy, vegetable, dinner roll, ice cream and beverages.

Breakfast, June 18: 350 Cadets and 50 Cadre, french toast, scrambled eggs, link sausage, grits, and beverages.

Lunch, June 18: 350 Cadets and 50 Cadre, hot sandwiches, pizza, hot dogs, hamburgers, salads, soups, french fries, ice cream, cake, fruits, and beverages.

Dinner, June 18: 350 Cadets and 50 Cadre, spaghetti, green beans, cornbread, cake, and beverages.

Breakfast, June 19: 350 Cadets and 50 Cadre, biscuit w/sausage gravy, hot cereal, butter syrup, juice, milk, fruit, assorted bread, and beverages.

Lunch, June 19: 350 Cadets and 50 Cadre, hot sandwiches, pizza, hot dogs, hamburgers, salads, soups, french fries, ice cream, dessert, fruits, and beverages.

Dinner, June 19: 350 Cadets and 50 Cadre, fried chicken, cream potatoes, corn, cobbler, and beverages.

Breakfast, June 20; 350 Cadets and 50 Cadre, danish, hot cereal, bacon, pancakes, fruit, and beverages.

Lunch, June 20: 350 Cadets and 50 Cadre, hot Sandwiches, pizza, hot dogs, hamburgers, salads, soup, french fries, ice cream, dessert, fruits, and beverages.

Dinner, June 20: 350 Cadets and 50 Cadre, Fried chicken, dinner roll, vegetable, potatoes, corn, cobbler, and beverages.

Breakfast, June 21: 350 Cadets and 50 Cadre, Biscuit w/sausage, gravy, cold cereal, french toast, fruit, coffee, bread, and beverages.

Lunch, June 21: 350 Cadets and 50 Cadre, hot Sandwiches, pizza, hot dogs, hamburgers, salads, soup, french fries, ice cream, dessert, fruits, and beverages.

Note: Meals are served in a Cafeteria setting. Multiple food choices are available for all 3 meals.