IA02 Draft PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

CADET SUMMER TRAINING

ROMAN CATHOLIC PRIEST SERVICES

FORT KNOX, KY

PART 1

General Information

1. GENERAL: This is a non-personal services contract to provide for the Cadet Summer Training (CST) Roman Catholic Priest Services at O’Neill Chapel, Fort Knox KY. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, labor, supervision, coordination and transportation, and other items and non-personal services necessary to perform Roman Catholic Priest Services in accordance as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Providing Roman Catholic Masses and Reconciliation on Sundays and Wednesdays in the Garrison Environment for practicing Catholics. CST is an annual training event for Senior Reserve Officers’ Training Corps (SROTC) Cadets, which can be a stressful event for many Cadets.

1.3. Objectives:

1.3.1. The contractor shall coordinate with the USACC Army Cadet Command and Plans and Operations Chaplain to provide for the worship needs of the Catholic personnel.

1.3.2. The contractor shall provide emergency services when required, with prior approval from the Staff Chaplain’s office, which will fall under Special Services under quotes for Catholic Priest. Contractor shall not remove any property from the Chapel for any reason, without prior approval from the Installation Staff Chaplain.

1.3.3. The contractor shall provide present a neat, well-groomed appearance at all times during the performance of this contract. The contractor shall present these services in English.

1.3.4. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

1.4. Period of Performance: The period of performance for this contract is as follows:

1.4.1. Base year is from 29 May 2022 to 17 August 2022.

1.4.2. First option year is from 31 May 2023 to 16 August 2023.

1.4.3. First option year is from 29 May 2024 to 14 August 2024.

1.5. Reserved

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2. Recognized Holidays: Contractors may be required to work any of the below recognized holidays that fall within the period of performance.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.6.3. Hours of Operation: The contractor will conduct worship services in any of the following scheduled Masses on post: Wednesday and Sunday at O'Neill Chapel at 1900; as well as any scheduled masses, confessions or counseling sessions required by United States Army Cadet Command. The contractor's services will also be required on special occasions or emergency situations other than scheduled with prior arrangement with the Cadet Command Chaplain.

1.6.4. Place of Performance: The place of performance for this contract will be at the O’Neill Chapel 5918 26th Calvary Drive, Fort Knox, KY.

1.6.5. Type of Contract: The government will award a firm fixed price contract. The contractor shall invoice and be paid only for services performed.

1.6.6. Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance however, the contractor shall complete Level I Antiterrorism, Awareness Training, iWATCH Training and must maintain the level of security training required for the life of the contract.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7. Special Qualifications: Priests who work for the Federal Government are required to receive Archdiocese for the Military Service (AMS) approval prior to performance of duties.

1.6.8. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall be required to wear Badges from the Visitors Center during their stay throughout the event at all times.

1.6.9. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER REPRESENTATICE (COR) An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of the authority and limitations. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICALSECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Reserved.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.10. SERVICE/REHEARSAL. A period of worship or offering of Sacrament of Reconciliation or Prayers for the Sick.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. UNIT OF SERVICE. Once worship service, Holy Day Mass, Sacrament of Reconciliation or Prayers for the Sick.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMS Archdiocese for the Military Service AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CST Cadet Summer Training DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition GIRM General Instructions of the Roman Missal HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SROTC Senior Reserve Officers’ Training Corps TE Technical Exhibit USA United States Army USACC United States Army Cadet Command

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Materials and Facilities: The government will make available to the contractor the use of Chapel facilities, the community standard operating procedures, telephone access for official calls, materials and equipment (i.e. song books, sheet music, piano and organ, and sound system) that contractor needs for the performance of the services under this contract.

3.2. Equipment: The Government will provide all equipment, supplies, facilities, transportation, tools, and materials necessary to provide an acceptable place for the contractor to be able to perform the religious services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The contractor shall provide all personnel, labor, supervision, coordination and transportation necessary to perform as Catholic clergyman under this contract that are not listed under Section 3 of this

PWS.

4.2. Special Qualifications: Priests who work for the Federal Government are required to receive AMS approval prior to performance of duties.

4.3. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide religious services as a Catholic clergyman for Roman Catholic personnel attending CST.

5.1.1. The contractor shall provide at least seven days advance notice to the Contract Officer (KO) and Contract Administrator prior to using a substitute speaker. In the event of an emergency, i.e. illness or family crisis, the KO may waive the seven-day notification requirement. The contractor, not the government, shall be responsible for any payment to the substitute speaker.

5.1.2. The contractor shall invoice and be paid only for services performed.

5.1.3. The contractor shall be available until the last day of service in case a Cadet wants to speak with a Priest.

5.2. Specific Services.

5.2.1. For the base year, the contractor shall perform the following services:

May 2022:

Sunday and Wednesday Masses: 29 May 2022 Reconciliation: 29 May 2022

June 2022:

Sunday and Wednesday Masses: 1, 5, 8, 12, 15, 19, 22, 26, 29 June 2022 Reconciliation: 1, 5, 8, 12, 15, 19, 22, 26, 29 June 2022

July 2022:

Sunday and Wednesday Masses: 3, 6, 10, 13, 17, 20, 24, 27, 31 July 2022 Reconciliation: 3, 6, 10, 13, 17, 20, 24, 27, 31 July 2022

August 2022:

Sunday and Wednesday Masses: 3, 7, 10, 14, 17 August 2022 Reconciliation: 3, 7, 10, 14, 17 August 2022

5.2.2. For the first option year, the contractor shall perform the following services:

May 2023:

Sunday and Wednesday Masses: 28, 31 May 2023 Reconciliation: 28, 31 May 2023

June 2023:

Sunday and Wednesday Masses: 4, 7, 11, 14, 18, 21, 25, 28 June 2023 Reconciliation: 4, 7, 11, 14, 18, 21, 25, 28 June 2023

July 2023:

Sunday and Wednesday Masses: 2, 5, 9, 12, 16, 19, 23, 26, 30 July 2023 Reconciliation: 2, 5, 9, 12, 16, 19, 23, 26, 30 July 2023

August 2023:

Sunday and Wednesday Masses: 2, 6, 9, 13, 16 August 2023 Reconciliation: 2, 6, 9, 13, 16 August 2023

5.2.3. For the second option year, the contractor shall perform the following services:

May 2024:

Sunday and Wednesday Masses: 26, 29 May 2024 Reconciliation: 26, 29 May 2024

June 2024:

Sunday and Wednesday Masses: 2, 5, 9, 12, 16, 19, 23, 26, 30 June 2024 Reconciliation: 2, 5, 9, 12, 16, 19, 23, 26, 30 June 2024

July 2024:

Sunday and Wednesday Masses: 3, 7, 10, 14, 17, 21, 24, 28, 31 July 2024 Reconciliation: 3, 7, 10, 14, 17, 21, 24, 28, 31 July 2024

August 2024:

Sunday and Wednesday Masses: 4, 7, 11, 14, 18 August 2024 Reconciliation: 4, 7, 11, 14, 18 August 2024

5.2.4. The contractor shall conduct Masses or during holy days other than Sundays as needed in coordination with the Cadet Command Chaplain and scheduled by the Senior Catholic Chaplain by prior arrangement. The contractor shall conduct the worship services in English and in accordance with the General Instructions of the Roman Missal (GIRM), as well as all others requested by United States Army Cadet Command.

5.2.5. Sacrament of Reconciliation (Confession). Contractor shall be available 30 minutes before Mass and on Sundays and Wednesdays 1900-2100 at O’Neill Chapel to hear confessions from those members of the congregation desiring such ministry, as well as all others requested by United States Army Cadet Command.

5.2.6. Special Services. Dates must be requested and approved by the COR. Below are examples of special services.

5.2.6.1. Confessions. The contractor may also be asked to hear confessions on special occasions or in rare cases provide First Holy Communion or Confirmation as requested by United States Army Cadet Command Chaplain.

5.2.6.2. Prayer and the Anointing of the Sick and Last Rites. The contractor shall offer prayer and the anointing of the sick and last rites, when necessary. Contractor shall be available in case of emergency to offer appropriate pastoral care to Catholic personnel to include active duty soldiers and their families.

Emergency is defined as a potentially life threatening situation, as well as all others requested by USA Cadet Command.

5.2.6.3. Other Sacraments. As needed, the contractor shall also perform other sacraments, to include baptism, as well as all others requested by USA Cadet Command.

5.2.6.4. Counseling sessions. The contractor shall perform counseling sessions for soldiers in training as requested by United States Army Cadet Command

5.3. Anti-Terrorism and Operational Security Training:

5.3.1. Level 1 Antiterrorism Awareness Training. All contractor employees, including subcontractor employees, requiring access to Fort Knox and its facilities, shall complete Antiterrorism Level I Awareness Training within 30 calendar days after contract start date. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html .

5.3.2. iWATCH Training. All contractor employees, including subcontractor employees, shall view an iWATCH program video. This video will inform employees of the types of suspicious behavior to watch http://jko.jten.mil/courses/atl1/launch.html for and instruct employees to report suspicious activity. This training shall be completed within 30 calendar days of contract award and within seven calendar days of new employees' commencing work. The iWATCH training video is available at https://www.youtube.com/watch?v=eNdfdH8ZXoU

5.3.3. Level 1 Operations Security (OPSEC) Training/OPSEC Awareness Training. All Contractors performing services under this contract are required to complete OPSEC training located at http://cdsetrain.dtic.mil/opsec/index.htm within 30 days of contract being awarded and within seven calendar days after the start of work

5.3.4. Access, General Protection, and Security Policy and Procedures. This standard language text is for contractor employees with and area of performance within an Army controlled installation, facility, or area.

Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office.

Director of Emergency Services, or Security Office, Contractor workforce must comply with all personnel identify verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

https://www.youtube.com/watch?v=eNdfdH8ZXoU http://cdsetrain.dtic.mil/opsec/index.htm

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. AR 165-1, Chaplain Activities in the United States Army, 23 June 2015.

6.1.2. Command Chaplain Policy Letter #16-Contract Ceilings for Civilian Choir Director, Parish and/or Religious Education Coordinators and Music Specialists, 12 March 1999.PART 7

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE 0BPERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

In accordance with PWS paragraph 5.2, provide services during prescribed times.

In accordance with PWS paragraph 5.2.2, contractor shall be available 30 minutes before Mass and on Sundays and Wednesdays 1900-2100 at O’Neill Chapel to hear confessions from those members of the congregation

In accordance with PWS paragraph 5.2, contractor shall provide at least seven days advance notice prior to using a substitute speaker.

Contractor will arrive at least 15 minutes prior to any scheduled event to setup and prepare to perform services.

Rated no less than 95%

Re-perform at no additional expense to the government.

COR will report contract performance in CORT. Past contract performance could be used to evaluate contractor's eligibility for future contracts.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Sunday and Wednesday Masses

Twice Weekly In Person Congregation

Reconciliation Twice Weekly In Person Congregation

Special Services, such as Baptisms

As Needed In Person Congregation

Itemized invoice for service rendered

Monthly or Completion of Contract

1 Electronically WAWF.eb.mil