IA02 - Draft PWS - 6BDE JCLC Adventure.pdf

PERFORMANCE WORK STATEMENT (PWS)

Lee and Collier County Schools District

JCLC (JROTC Cadet Leadership Challenge) Camp Adventure 5-9 June 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide services to support JROTC Cadet Leadership Challenge (JCLC) Adventure Camp 2025. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, meal services, furniture, four (4) portable toilets, 50 two-way radios, 15 golf carts (4-seat/cargo bed) including fuel, all requirements shall be co-located. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in the Performance Work Statement (PWS). Course for Rappelling, Land Navigation Course, COPE course (high and low ropes, Rope Bridge Course, Obstacle Course, Archery, Water Safety, a swimming pool, lake, and canoeing. Training categories include required, integrated, and organized activities. Lee County School district has 16 JROTC programs and Collier County has eight (8) JROTC programs, which includes 1 NDCC in Collier County the contractor shall perform to the standards in this contract. The golf carts will be operated by Cadre.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. The JCLC Camp Adventure is to be in Paisley, Florida. The camp is 241 miles from our center point which is School District of Lee County. The site must have the capability to provide billeting, food service, transportation, medical support with facilities as well as running route and other areas required to support the JCLC.

1.3. Objectives: Provide a crime free environment throughout all activities, operations, and events.

- Provide meals for 304 Cadets and 75 Cadre beginning at lunch on 05 June 2025 and ending with lunch on 09 June 2025

- Provide evening snack daily for 304 Cadets and 75 Cadre.

- Provide lodging for 304 Cadets and 75 Cadre from 5-9 June 2025.

- Provide all training facilities and staff to support all events per the training schedule.

- Provide JROTC Cadets an opportunity to practice leadership skills in an unfamiliar environment.

- Allow JROTC Cadets a chance to participate in citizenship building exercises along with STEM.

- Provide JROTC Cadets an opportunity to experience living and interacting with their peers from other units in a military type setting.

- Instruct leadership-type skills to JROTC Cadets in a “hands-on” military type environment.

- Provide an opportunity to participate in adventure training not normally available to JROTC Cadets.

- Provide JROTC Cadets with an opportunity to have fun and take advantage of recreational facilities available on site.

1.4. Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, as specified herein, for JCLC Adventure from 5-9 June 2025 to provide 304 JROTC Cadets and 75 Cadre from 24 high schools with services necessary to complete the JCLC. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

Lee County Schools:

Bonita Springs H.S Cypress Lake H.S Cape Coral HS

Draf t

Dunbar HS East Lee County HS Estero HS Ft Myers HS Gateway HS Ida Baker HS Island Coast HS Lehigh Senior HS Mariner HS North Ft Myers HS Oasis HS Riverdale HS South Ft Myers HS

Collier County Schools:

Aubrey Rogers – NDCC Barren Collier Golden Gate Gulf Coast Immokalee Lely Naples Palmetto Ridge

1.5. RESERVED

1.6. General Information: Services shall include providing meals and facilities services to 304 cadets and 75 cadre in and around training sites at vendor’s facility. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide meals and lodging as specified herein, for the JCLC for 304 cadets and 75 cadre for the period of performance of 5-9 June 2025. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work.

1.6.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: There are no holidays during this JCLC.

1.6.4. Hours of Operation: The contractor shall conduct business between the hours of 1200 on day 1 until 1300 on day 5 Thursday thru Monday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed the contractor’s primary place of business. Camp location must be within __ miles of __. Maximum travel allowable, one way, is 257 miles from Bonita Springs High School, 25592 Imperial Parkway, Bonita Springs, FL 34135.

1.6.6. Type of Contract: The government will award a firm fixed price (FFP) service contract.

1.6.7. Security Requirements: The contractor shall be responsible for safeguarding all government equipment, information, and property during contract period. Contractor personnel performing work under this contract must have maintain secure rooms upon completion of training during the event at time of the proposal submission and must maintain the level of security required for the life of the contract.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0600 to 2100, Thursday through Monday, 5 June – 9 June 2025.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1. DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Thursday through Monday, unless specified otherwise.

2.1.14. CADET. An eligible student who is enrolled in JROTC and actively participating in a LET.

2.1.15. CADRE. Military instructor recognized by the Army employed to conduct JROTC at a school.

2.1.16. CHAPERONE. A person who accompanies and looks after another person or group of people.

2.1.17. JUNIOR RESERVE OFFICERS’ TRAINING CORPS (JROTC). Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

2.1.18. UNIT. The organization comprising JROTC Cadets and military instructors at one school.

2.2. ACRONYMS AND ABBREVIATIONS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Facility Specifications: The contractor’s facilities shall meet the following minimum standards:

5.1.1. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.1.2. The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bunkbed with a mattress/cot based and no more than two (2) individuals to a room/tent for double occupancy. Males and females to be housed separately with separate shower and bathroom area(s).

5.1.3. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2. Miscellaneous Services. The Government will not be responsible for any miscellaneous charges incurred by the training participants. The contractor shall explain to participants that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.3. Basic Services. The Contractor shall provide services to provide meals, lodging, and facility usage to conduct JROTC JCLC 5-9 June 2025, for 304 Cadets and 75 Cadre from 24 JROTC Programs.

5.4. Task: Task consist of the following:

5.4.1. Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

5.4.2. Contractor shall provide all food and condiments, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.5. Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment.

5.5.1 Tear down each meal service upon completion and remove all debris from site.

5.5.2 Contractor shall provide 20 bags of ice, 20 pounds each per day with proper storage unit for a total of 1600 pounds for 4 days.

5.5.3 Contractor shall provide 15 golf carts to provide logistical support and operational support. VIP transport and move nurse from training site to site and emergency evacuation.

5.6 The government will not be required to furnish cadets to serve each meal to participants.

5.6.1 Menus. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time

5.6.2 Dining Specifications. The contractor shall provide the following meal service to authorized personnel (304 Cadets and 75 Cadre) per schedule. All meals shall be served hot. Camp Commander will coordinate meal plans prior to start of camp.

5.6.3 Sample menu:

Thursday, 5 JUNE 2025 Dinner: meat loaf, mashed potatoes and gravy, green beans, salad bar, dinner roll, ice cream and beverages Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Friday, 6 JUNE 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: chicken strips, mac & cheese, salad bar, French fries, assorted fruits and beverage Dinner: lasagna, green beans, salad bar, cakes, iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Saturday, 7 JUNE 2025 Breakfast: biscuits with gravy, scrambled eggs, sausage, oatmeal, juice(s), milk, coffee Lunch: sloppy joes, fries, salad bar, fruit, cookies, and beverage Dinner: turkey breast, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Sunday, 8 JUNE 2025 Breakfast: biscuits with gravy, scrambled eggs, sausage, oatmeal, juice(s), milk, coffee Lunch: sloppy joes, fries, salad bar, fruit, cookies, and beverage Dinner: turkey breast, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Monday, 9 JUNE 2025

Breakfast: Belgium waffle, sausage, eggs assorted juice(s), milk, and coffee Lunch: Steak, corn, rice, salad bar assorted fruit, cookies, and beverage

5.6.4. Meal Times: The Contractor shall serve meals during the times indicated below:

1800 – 1900 Dinner 5 June 2025, 379 each 2030 – 2100 Evening Snack 5 June 2025, 379 each 0600 – 0700 Breakfast 6 June 2025, 379 each 1130 – 1230 Lunch 6 June 2025, 379 each 1800 – 1900 Dinner 6 June 2025, 379 each 2030 – 2100 Evening Snack 6 June 2025, 379 each 0600 – 0700 Breakfast 7 June 2025, 379 each 1130 – 1230 Lunch 7 June 2025, 379 each 1800 – 1900 Dinner 7 June 2025, 379 each 2030 – 2100 Evening Snack 7 June 2025, 379 each 0600 – 0700 Breakfast 8 June 20245, 379 each 1130 – 1230 Lunch 8 June 2025, 379 each 1800 – 1900 Dinner 8 June 2025, 379 each 2030 – 2100 Evening Snack 8 June 2025, 379 each 0600 – 0700 Breakfast 9 June 2025, 379 each 1130 – 1230 Lunch 9 June 2025, 379 each

5.7. Service Contract Reporting

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para 1.1, 1.3, 1.4, 1.6, 5.1.2, 5.3

Lodging: The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bunkbed with a mattress/cot based and no more than two

(2) individuals to a room/tent for double occupancy. Males and females to be housed separately with separate shower and bathroom area(s).

100% Compliance. Everyone has a bunk.

PWS Para 1.6, 1.6.4, 5.1, 5.1.1, 5.1.3, 5.6

Facilities include multiple training sites, Camp Operations Center, 24- hour First Aid facility, Amphitheater. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor shall provide four (4) portable toilets located throughout training sites where bathroom facilities are not available.

Facility is not undergoing renovation or remodeling during time of event.

100% Compliance. Ensure all facility and individual equipment necessary for the full and safe conduct of activities is present at all program area facilities

PWS Para 1.1, 1.2, 1.3, 5.2

Training Rappelling, Land Navigation Course, COPE course (high and low ropes, One - Rope Bridge Course, Obstacle Course, Archery, Water Safety, a swimming pool, lake, and canoeing.

100% Compliance.

PWS Para 5.5.3 The contractor shall provide 15 golf carts.

100% Compliance. Required for Cadre to transport

Equipment.

PWS Para 5.6.2, 5.6.3, 5.6.4

The contractor shall serve 4,548 hot meals and 1,516 evening snack meals.

POC 10 calendar days prior to event.

100% Compliance. The meals and dining space shall be available during the hours specified in Para 5.6.4.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Wifi password Daily 1 Electronic or

Physically provided Government Representative

Lifeguard Daily 2 Physically provided At designated training sites

First aid certified personnel

Daily 5 Physically provided At first aid station

Portable toilets Daily 2 Physically provided At designated training sites

Meals Up to four (4) meals daily IAW schedule

1516 Breakfast 1516 Lunch 1516 Dinner 1516 Evening snacks

Physically provided Contractor’s dining facility

Golf Carts

Golf Carts Tasking Reason 7 golf carts 1 per Company Each Company has an instructor responsible for company logistical needs of Cadre and Cadets at all times.

2 golf carts Safety team For the safety officers to rapidly respond to on camp emergencies 2 golf carts Camp Commander’s For the DAI’s to monitor their school Districts 4 Golf carts For the committees use at their training stations

(transport supplies and prepare, set-up and tear down etc.).