IA02 DRAFT 6BDE PWS - STEM Camp Wiregrass.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

Alabama STEM Camp Wiregrass 30 May – 7 June 2024

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide breakfast, lunch, and dinner for 200 Cadets from 2-7 June 2024 and lunches for 35 Advance Party Cadre from 30 May – 1 June 2024. The participating Cadets are from JROTC programs across the Alabama Wiregrass communities approximately 242.25 mile radius.

1.2 Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC/STEM. In 2023, Troy University sponsored the entire Science, Technology, Engineering, and Mathematics (STEM) Camp at no cost to the Government. Again, Troy University offered to sponsor the 2024 STEM Camp Wiregrass except for meals. Meals will be prepared at the on-site dining facility by personnel provided by the contractor.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, dining facilities, supervision, and other items necessary to perform meal and feeding services as described in the PWS.

1.4 Objectives: The objective of this contract is to provide all meals and feeding services required to support 200 Cadets and 35 Cadre members participating in STEM Camp Wiregrass.

1.4.1 Provide Cadets an opportunity to practice/test leadership skills in an unfamiliar environment.

1.4.2 Allow Cadets a chance to participate in citizenship building exercises.

1.4.3 Inspire academic excellence, increase the Cadets desire to continue education beyond high school, and increase the Cadets desire to pursue STEM related career opportunities.

1.4.4 Instruct leadership-type skills to Cadets in a hands-on military type environment.

1.4.5 Increase Cadets awareness of theimportance of physical fitness by conducting physical fitness activities taking into consideration each individual Cadets physical capabilities and limitations.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.5.3 Recognized Holidays: No federal holidays occur during the period of performance.

1.5.3.1 U.S. Holidays: No U.S. holidays occur during the period of performance.

1.5.4 Contractor Support Hours: The Contractor shall provide support between the hours of 0600 to 1800, the days Thursday, 28 May 2024, through Friday, 7 June 2024. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Period of Performance: 30 May – 7 June 2024.

1.5.6 Place of Performance: The work to be performed under this contract will be performed in the dining facility at the Contractor’s location and shall be co-located with lodging and training area already procured.

1.5.7 Type of Contract: The Government will award a firm fixed price (FFP) service contract.

1.6 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation IGCE Independent Government Cost Estimate KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Materials: RESERVED

3.6 Training: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, dining facility, tools, materials, supervision, and other items necessary to perform meal services as described in the PWS.

4.2 Materials: RESERVED

4.3 Facility: The Contractor shall provide a dining facility for meal consumption.

4.4 Meal Service: The Contractor shall prepare and serve meals during the times indicated for the duration of contract as specified within this PWS. The Contractor shall provide a total of 3,305 meals for Cadets and Cadre.

4.5 Courtesy: The Contractor’s employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility. Services and consideration provided all guests shall be provided to event participants.

4.6 Taxes: The Government is exempt from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the Contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all personnel, equipment, supplies, dining facilities, supervision, and other items necessary to perform meal and feeding services as described in the PWS.

5.2 Tasks: Tasks consist of the following:

5.2.1 Meals and Food Services: The Contractor shall provide meals for 35 Advanced Party Cadre member 30 May – 1 June 2024 and 200 Cadets 2–7 June 2024. The Contractor shall meet the following minimum requirements.

5.2.1.1 The Contractor shall provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressing, syrup, salt, and pepper for use at each meal. The Contractor shall have all meals prepared and ready to serve 15 minutes prior to scheduled serving times as listed in PWS para 5.3.1.

5.2.1.2 The Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable, plates, disposable cups, disposable bowls, napkins, and utensils for each meal.

5.2.1.3 The Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment, tear down each meal service upon completion and remove debris from site.

5.2.1.4 The Contractor shall provide a minimum of two (2) serving lines for each meal to expedite the service.

5.2.1.5 The Contractor shall meet all local and state regulations pertaining to food safety and best practices.

5.3 Meal Times: The Contractor shall prepare and serve meals during the times indicated below.

5.3.1 Times:

07:00 a.m. – 07:30 a.m. Breakfast 12:00 p.m. – 12:30 p.m. Lunch 5:00 p.m. – 5:30 p.m. Dinner

5.4 Meal Count:

ITEM

NAME

ESTIMATED QUANTITY

MEALS Total meals: 3,305

Lunch, 30 May – 1 June, 35 Advance Party Cadre

Cadre

2 Breakfast, 3-7 June, 200 Cadets

1,000 Cadets

3 Lunch, 2-7 June, 200 Cadets

1,200 Cadet

4 Dinner, 2-6 June, 200 Cadets

1,000 Cadets

5.5 The Contractor shall prepare and serve a menu similar to para 5.6 in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines and coordinated with the Government POC a minimum of 10 days prior to the event. Any changes shall be agreed upon at that time. All meals shall be served hot with the exception of cold sandwiches. Bottled water and beverages shall be available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu sample below or equivalent nutrition.

5.6 Menu Sample:

Thursday, 30 May 2024 Lunch Menu (35 Advance Party Cadre) Turkey sloppy joe, Green beans, Roasted potato wedges, Dessert, Bottled water

Friday, 31 May 2024 Lunch Menu (35 Advance Party Cadre) Cheese pizza, Pepperoni pizza, Side salad, Dessert, Bottled water

Saturday, 1 June 2024 Lunch Menu (35 Advance Party Cadre) Penne pasta, Alfredo sauce/Marinara sauce, Breadstick, Dessert, Bottled water

Sunday, 2 June 2024 Lunch Menu Cheese pizza, Pepperoni pizza, Side salad, Dessert, Bottled water Dinner Menu Hamburger, Cheeseburger, French fries, Tater tots, Dessert, Bottled water

Monday, 3 June 2024 Breakfast Menu Scrambled eggs, Bacon, Country cream gravy, Biscuits, Toast, Oatmeal, Cereal, Milk, Bottled water, Assorted juice(s) Lunch Menu Chicken patty sandwich, Grilled cheese sandwich, French fries, Dessert, Bottled water Dinner Menu Lasagna, Breakstick, Baked potato, Side salad, Green beans, Dessert, Milk, Bottled water

Tuesday, 4 June 2024 Breakfast Menu Scrambled eggs, Grits, Bacon, Biscuits, Toast, Oatmeal, Cereal, Assorted fruit, Milk, Bottled water, Assorted juice(s) Lunch Menu Soft fish tacos, Rice, Side salad, Dessert, Bottled water Dinner Menu Chicken tenders, Rice pilaf, Baked potato, Side salad, Rolls, Dessert, Milk, Bottled water

Wednesday, 5 June 2024 Breakfast Menu Omelet, Bacon, Grits, Scrambled eggs, Biscuits, Toast, Oatmeal, Cereal, Assorted fruit, Milk Bottled water, Assorted juice(s) Lunch Menu Turkey sloppy joe, Green beans, Roasted potato wedges, Dessert, Milk, Bottled water Dinner Menu Fish sandwich, Potato wedges, Green beans, Side salad, Dessert, Milk, Bottled water

Thursday, 6 June 2024 Breakfast Menu Scrambled eggs, Hash browns, Grits, Biscuits, Toast, Oatmeal, Cereal, Milk, Bottled water, Assorted juice(s) Lunch Menu Penne pasta, Alfredo sauce/Marinara sauce, Breadstick, Dessert, Milk, Bottled water Dinner Menu Beef stroganoff, Egg noodles, Rice pilaf, Potato wedges, Side salad, Rolls, Dessert, Milk, Bottled water

Friday, 7 June 2024 Breakfast Menu Scrambled eggs, Bacon, Grits, Country cream gravy, Biscuits, Toast, Oatmeal, Cereal, Milk, Bottled water, Assorted juice(s) Lunch Menu Deli turkey breast sandwich with cheese, Chips, Dessert, Bottled water, Fruit punch

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1.1 The Contractor must abide by all applicable regulation, publication, manuals, and local policies and procedures.

6.1.2 Cadet Command Regulation (CCR) 145-2 – JROTC, Organization, Administration, Operations, Training, and Support, 22 Aug 22

6.1.3 DA PAM 30-22 – Operating Procedures for the Army Food Program

6.1.4 Federal Acquisition Regulation (FAR)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para (5.2.1) – Meals and Food Services

The Contractor shall provide meals for 35 Advanced Party Cadre member 30 May – 1 June 2024 and 200 Cadets 2–7 June 2024.

Provide up to three

(3) meals per day.

All meals shall be served hot with exception of cold deli sandwiches and ready to serve 15 minutes prior to scheduled serving times.

100% Compliance.

Everyone gets a meal.

100% Inspection

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Meals Up to three (3) meals daily

5 Breakfast 6 Lunch 5 Dinner

35 Advance Party Cadre 3 Lunches

Physically provided

Contractor’s dining facility

Meals / Meal Count

Up to three (3) meals to serve personnel daily form 30 May – 7 June

Breakfast meals: 1,000 Lunch meals:

1,305 Dinner meals:

1,000

Total meal count: 3,305

Physically provided

Contractor’s dining facility