IA02 DRAFT 6BDE Benedictine Military JCLC Eagle 2026 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

United States Army Junior Reserve Officers’ Training Corps (JROTC) Benedictine Military School, Savannah, GA JROTC Eagle Science, Technology, Engineering, and Mathematics (STEM) Academy 2026 15 April 2026 and 26 May – 5 June 2026

PART 1 GENERAL INFORMATION

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a service(s) contract to provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to provide housing, classrooms, athletic facilities, and meals co-located on a college or university campus in support of the Junior Reserve Officers’ Training Corps (JROTC) Eagle STEM Academy as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: JROTC Eagle STEM Academy 2026 will be an overnight camp for approximately 160 JROTC cadets and 40 Cadre members from 13 high schools in Southeast Georgia from US Army 6th Brigade JROTC. The camp will include adventure training, STEM activities, and workforce development through visits to local industry partners. STEM activities will utilize classrooms, and the training will be facilitated by teachers from local high schools and university students. Adventure training activities will utilize Hunter Army Airfield facilities (land navigation, rappelling, and obstacle course). Cadets will participate as a member of a platoon with a unique training schedule that allows for classroom activities with daily excursions to adventure training and industry visits. Physical fitness activities will occur in the evenings following the dinner meal. Hunter Army Airfield is approximately two (2) miles from Benedictine Military School, Savannah, GA. On 15 April 2026, there is a one-day pre-training requirement for 30 Cadre members to ensure that the STEM Academy Cadre are prepared to supervise the STEM Academy’s curriculum.

1.3 Objectives: The objectives of this contract are to:

1.3.1 Provide housing for five (5) Advance Party Cadre from 26-27 May 2026.

Provide housing to support 200 personnel (160 cadets, 40 Cadre) from 31 May – 5 June 2026 with basic facilities for personal hygiene and parking for buses and POVs.

1.3.2 Provide classroom spaces for STEM activities (ten rooms for 40 students each and one room for 175 students). Classrooms must be available for use from 26 May – 5 June 2026 and include necessary custodial support. Two (2) classrooms for 40 students each will be required for storage of STEM activity equipment from 18 May – 5 June 2026.

1.3.3 Provide meal support for breakfast, lunch, and dinner meals that will support the planned training schedule and 220 personnel per meal IAW 5.2.1 from 26 May – 5 June 2026. This includes meals for Cadre members who will not require lodging.

1.3.4 Provide gymnasium facility to support evening physical training activities for 200 personnel from 31 May – 4 June 2026.

1.3.5 Provide gymnasium facility for a graduation ceremony with available parking for 150 vehicles and seating for up to 400 guests from 0700 – 1400 on 5 June 2026.

1.3.6 Provide meeting space with capacity to hold 80 personnel and lunch meal to support 30 personnel for an Academy Summit on 15 April 2026.

1.3.7 Provide on-call 24/7 maintenance support to address any facility issues for the duration of the JROTC Eagle STEM Academy 2026.

1.4 Scope: Provide co-located housing, classroom, gymnasium facility, and meal support to enable the success of JROTC Eagle STEM Academy 2026.

1.5 Period of Performance: The period of performance shall be 15 April 2026 and from 26 May - 5 June 2026.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures that work complies with the requirement of the contract.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: No federal holidays occur during the period of performance.

1.6.4 Contractor Support Hours: The Contractor shall provide support between the hours of 6:30am (EST) on 26 May 2026 until 2:00pm (EST) on 5 June 2026 (Tuesday through Friday), except when the facility is closed due to local or national emergencies. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility, within a 20-mile radius of Hunter Army Airfield (AAF). This proximity enables the adventure training components to occur at Hunter AAF without significant transportation delays for the daily training schedule.

1.6.6 Type of Contract: The Government will award a firm fixed price service contract.

1.7 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.7.1 Physical Security: The Contractor shall be responsible for providing lodging and classroom spaces that can be secured to safeguard personal items and Government equipment to include computers, monitors, and STEM equipment. Parking areas will provide continuous security to safeguard all vehicles.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2 DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout the PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government- furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government. Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government- developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT PROPERTY AND SERVICES:

3.1 Services: The Government will provide personnel to conduct the STEM Academy curriculum. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Materials: The Government will provide all STEM equipment required to support the STEM Academy curriculum.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Materials: The Contractor shall provide all food service materials to meet the requirements for cafeteria use of up to 220 personnel per meal.

4.3 Equipment: The Contractor shall provide a fully functional dormitory building that meets all established equipment safety measures for human use.

4.3.1 The Contractor shall provide all flatware and dishes required for meal support.

4.3.2 The Contractor shall provide classroom spaces that meet the basic requirements for seating, worktables, white boards, and projection capabilities to support 40 students per room.

PART 5 SPECIFIC TASKS

5. Basic Services: The Contractor shall provide services for lodging to support 200 personnel per night with fully functional single-gender bathroom facilities. The facility’s parking areas shall support approximately 13 buses and 50 personally owned vehicles. The dining space shall support breakfast and dinner meals by allowing 220 personnel to eat within a specified time of one (1) hour. Each classroom will support STEM activities for 40 students. Gymnasium facilities will support indoor and outdoor sporting activities for 200 personnel. Maintenance support for any issues involving the classroom, facilities, and dormitory spaces must be available 24/7 throughout the period of performance.

5.1 Lodging: The Contractor shall provide non-smoking dormitory style lodging accommodations for approximately 200 personnel. The facilities shall be clean and available for student check-in no later than (NLT) 9:00 am (EST) on 31 May 2026. The Contractor shall enable room check-out for departing STEM Academy participants NLT 5 June 2026 by 9:00am (EST). Rooms for 160 Cadets shall be furnished solely on the basis of one (1) individual to a bed/cot with no more than two (2) individuals to a room for double occupancy. Males and females will be lodged separately. Lodging for 40 Cadre shall be individual rooms. Rooms may require multiple floors of a single dormitory building but must not be intermixed with rooms for personnel from any other organizations outside of this JROTC event. The Contractor shall provide lodging for a five (5) Advance Party Cadre from 26-27 May 2026 based on one (1) individual to a bed with single occupancy.

5.1.1 Lodging Schedule:

26 May 2026 – 5 Rooms for Cadre Only

27 May 2026 – 5 Rooms for Cadre Only

31 May - 5 June 2026 – 160 Cadets and 40 Cadre

5.1.2 The facility shall not be undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2 Meals: The Contractor shall provide buffet style meals and dining space with custodial support for 220 personnel per meal from 31 May - 5 June 2026. No meal support is required from 29-30 May 2026. Each meal will provide multiple food choices that will appeal to a broad range of preferences in accordance with existing cafeteria menu. Breakfast meals shall include hot options such as eggs, grits, sausage, bacon, cold cereals, and fruit. Lunch and dinner meals will include a main course, assorted vegetables, short order options, and salad bar. Beverages for each meal must include water and juice options. Vegetarian options shall be available for each meal with 5% of total meals available. The dining space shall be available during the hours specified in PWS. 5.3.1. Menu is based off the University Contractor’s daily menu provided to cafeteria attendees. Some examples are listed below in para 5.2.2.1 see sample details for each day.

5.2.1 Meal Schedule:

WEDNESDAY, 15 April 2026 Lunch (11:30-12:30pm) – 30 Cadre TUESDAY, 26 May 2026 Lunch (11:30-12:30pm) – 60 Cadre WEDNESDAY, 27 May 2026 Lunch (11:30-12:30pm) – 30 Cadre

THURSDAY, 28 May 2026 Lunch (11:30-12:30pm) – 30 Cadre

SUNDAY, 31 May 2026 Breakfast (6:30am-8:30am) – No meal support required Lunch (11:30am-1:00pm) – 160 Cadets; 60 Cadre Dinner (5:30pm-7:00pm) – 160 Cadets; 60 Cadre

MONDAY, 1 June 2026 Breakfast (6:30am-8:30am) – 160 Cadets; 60 Cadre Lunch (11:30am-1:00pm) – 20 Cadre Dinner (5:30pm-7:00pm) – 160 Cadets; 60 Cadre

TUESDAY, 2 June 2026 Breakfast (6:30am-8:30am) – 160 Cadets; 60 Cadre Lunch (11:30am-1:00pm) – 20 Cadre Dinner (5:30pm-7:00pm) – 160 Cadets; 60 Cadre

WEDNESDAY, 3 June 2026 Breakfast (6:30am-8:30am) – 160 Cadets; 60 Cadre Lunch (11:30am-1:00pm) – 20 Cadre Dinner (5:30pm-7:00pm) – 160 Cadets; 60 Cadre

THURSDAY, 4 June 2026 Breakfast (6:30am-8:30am) – 160 Cadets; 60 Cadre Lunch (11:30am-1:00pm) – 20 Cadre Dinner (5:30pm-7:00pm) – 160 Cadets; 60 Cadre

FRIDAY, 5 June 2026 Breakfast (6:30am-8:00am) – 160 Cadets; 60 Cadre Lunch – No meal support required

5.2.2 Menu: The Contractor shall prepare a menu similar to the following for each meal. All meals shall be served hot with the exception of cold cereal and salad bar.

5.2.2.1 Sample Menu Requirements:

WEDNEDSAY, 15 April 2026 Lunch: Buffet Style (30 Cadre) – Original Pizzas (pepperoni, cheese, veggie, meat lovers), Specialty Pizzas (chicken enchilada pizza, mac n’ cheese pizza, cheeseburger pizza, Hawaiian pizza, taco pizza, chicken bacon ranch pizza, Philly cheese steak pizza, buffalo chicken pizza, BBQ pulled pork pizza, spinach and artichoke dip pizza), Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

TUESDAY, 26 May 2026 Lunch: Buffet Style (60 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

WEDNESDAY, 27 May 2026 Lunch: Buffet Style (30 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

THURSDAY, 28 May 2026 Lunch: (30 Cadre) - Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

MONDAY, 1 June 2026 Breakfast: Buffet Style (160 Cadets; 60 Cadre) – Scrambled eggs, grits, biscuits, bacon or turkey bacon, sausage or turkey sausage, country ham, cold cereal, assorted muffins, assorted danishes, scones, assorted fruit, assorted juices, coffee, water

Lunch: Buffet Style (20 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

Dinner: Buffet Style (160 Cadets; 60 Cadre) – Spaghetti & meatballs, Chicken Florentine, Tomato butter spaghetti, Buffalo chicken pasta, Original Pizzas, Specialty Pizzas, Surf n’ Turf, Burrito Station, Pita Station, Salad bar, Assorted beverages TUESDAY, 2 June 2026 Breakfast: Buffet Style (160 Cadets; 60 Cadre) – Scrambled eggs, grits, biscuits, bacon or turkey bacon, sausage or turkey sausage, country ham, cold cereal, assorted muffins, assorted danishes, scones, assorted fruit, assorted juices, coffee, water

Lunch: Buffet Style (20 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

Dinner: Buffet Style (160 Cadets; 60 Cadre) – 5 Cheese Marinara Pasta, Italian Mac n’ cheese, Shrimp Primavera, Asiago garlic alfredo pasta, Original Pizzas, Specialty Pizzas, Surf n’ Turf, Burrito Station, Pita Station, Salad bar, Assorted beverages

WEDNESDAY, 3 June 2026 Breakfast: Buffet Style (160 Cadets; 60 Cadre) – Scrambled eggs, grits, biscuits, bacon or turkey bacon, sausage or turkey sausage, country ham, cold cereal, assorted muffins, assorted danishes, scones, assorted fruit, assorted juices, coffee, water

Lunch: Buffet Style (20 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

Dinner: Buffet Style (160 Cadets; 60 Cadre) – Baked ziti, Lobster ravioli cheesy bake, Cheesesteak casserole, Million-dollar spaghetti, Original Pizzas, Specialty Pizzas, Surf n’ Turf, Burrito Station, Pita Station, Salad bar, Assorted beverages

THURSDAY, 4 June 2026 Breakfast: Buffet Style (160 Cadets; 60 Cadre) – Scrambled eggs, grits, biscuits, bacon or turkey bacon, sausage or turkey sausage, country ham, cold cereal, assorted muffins, assorted danishes, scones, assorted fruit, assorted juices, coffee, water

Lunch: Buffet Style (20 Cadre) – Original Pizzas, Specialty Pizzas, Hamburger, Cheeseburger, French fries, Salad bar, Assorted beverages

Dinner: Buffet Style (160 Cadets; 60 Cadre) – Creamy carbonara, Cajun chicken bake, Pizza bake, Taco mac casserole, Original Pizzas, Specialty Pizzas, Surf n’ Turf, Burrito Station, Pita Station, Salad bar, Assorted beverages

FRIDAY, 5 June 2026 Breakfast: Buffet Style (160 Cadets; 60 Cadre) – Scrambled eggs, grits, biscuits, bacon or turkey bacon, sausage or turkey sausage, country ham, cold cereal, assorted muffins, assorted danishes, scones, assorted fruit, assorted juices, coffee, water

5.3. Classrooms: The Contractor shall provide a total of eleven (11) classroom spaces; ten (10) classroom spaces to support STEM learning activities for 40 students each, and one (1) auditorium style classroom with a capacity of 175 students for group meetings. Classroom spaces must meet the basic requirements for seating, worktables, dry erase boards, Wi-Fi access, and projection capabilities. Classroom spaces must be available for use on 26 May 2026 for preparatory training activities and must allow storage and security of Government equipment throughout the period of performance. Two (2) classrooms for 40 students each are required for storage of STEM activity equipment from 18 May – 5 June 2026. The Contractor shall provide one (1) classroom on 15 April 2026 with capacity for 80 personnel.

5.4. Gymnasium Facilities: The Contractor shall provide access to a gymnasium for all camp participants from 6:00pm-9:00pm daily from 31 May - 4 June 2026 to support physical training activities. The Contractor shall provide sole use of a gymnasium from 7:00am-2:00pm on 5 June 2026 to support the JROTC Eagle STEM Academy 2026 graduation ceremony with seating for a minimum of 400 guests, access to a sound system, and 150 guest parking spaces.

5.5. Support Personnel: The Contractor shall provide 24/7 on-call point of contact for any facility maintenance or access issues throughout the period of performance. The Contractor shall provide custodial support for all common area classrooms, athletic facilities, and bathrooms daily throughout the period of performance.

PART 6 APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 Junior Reserve Officers’ Training Corps (JROTC) Program, U.S. Army Cadet Command Regulation 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PRS#1 - PWS para (5.1, 5.1.1, 5.1.2) Lodging

The meals and dining space shall be available during the hours specified in PWS. 5.2.1.

PRS#3 - PWS para (5.3) Classrooms

Classroom spaces must meet the basic requirements for seating, worktables, dry erase boards, Wi-Fi access, and projection capabilities.

PRS#4 - PWS para (5.4) Gymnasium Facilities The Contractor shall provide access to the gymnasium for all camp participants from 6:00pm- 9:00pm daily from 31 May – 4 June 2026 to support physical training activities. Provide sole use of the gymnasium from 7:00am-2:00pm on 5 June 2026 for JROTC Eagle STEM Academy graduation ceremony.

100% Compliance