IA02_CUI Kofax Software EFOJ_Signed 03.04.2021.pdf

CUI

Control No: KNOX-2021-17

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 CUI

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: KOFAX software renewal contract in support of the United States Army Human Resources Command located at Fort Knox, KY.

Authority: 10 U.S.C. 2304(c) (1), as implemented by FAR 6.302-1(a) (2) and 6.302- 1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions.

Amount: $445,200.86

Prepared by: Donald K. Owens DSN: 983-7149 Contract Specialist Date: 02 Feb 2021 Email: donald.k.owens2.civ@mail.mil

Contracting Officer: Melody A. Price DSN: 464-3513 Contracting Officer Date:

Email: melody.a.price8.civ@mail.mil

Technical: Robert Bleuel DSN: 983-7208 IT Specialist Date:

Email: robert.s.bleuel.civ@mail.mil

Requirements: Suzanne Weedman DSN: 983-7215 HRCSS Branch Chief Date:

Email: suzanne.j.weedman.civ@mail.mil

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 CUI

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Suzanne Weedman Date:

HRCSS Branch Chief Signature:

DSN: 983-7215

John S. Osborn IV Date:

Legal Counsel Signature:

DSN: 464-4393

James Hurt Date:

Local Small Business Specialist Signature:

DSN: 464-3400

WEEDMAN.SUZAN

NE.JAMES.126953

Digitally signed by

WEEDMAN.SUZANNE.JAMES.1

269533915 Date: 2021.03.01 11:36:30 -05'00'

OSBORN.JOHN.SI

MCOE.IV.15318003

Digitally signed by

OSBORN.JOHN.SIMCOE.IV.153

1800350 Date: 2021.03.02 15:27:47 -05'00'

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 FOR OFFICIAL USE ONLY

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Mission and Installation Contracting Command (MICC) Center- Fort Knox, 199 6th Avenue, Fort Knox KY 40121-7520

2. Description of Action: The United States Army Human Resources Command (HRC) request an exception to fair opportunity for the renewal of Kofax software support for HRC. Kofax software, all software updates and support are proprietary therefore HRC will require a Brand Name Justification. The Government projects award for 1 July 2021 and will use Operations and Maintenance, Army (OMA) funds.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d) (i) (B).

3. Description of Supplies: Kofax Software Licenses

KOFAX Software One Year Renewal for the following serial numbers: TG59462, WC37658, WH14744, XA27132, XK43061, XK43148, XK43147, XK43145, YA45825, YA45826, UI49070, UI49071, UI49072, UG46923, TG59462, VF22391, UK60323, UK60324, CM33261, CM33260.

Period of Coverage: 1 July 2021 to 30 June 2022

Total Value: $445,200.86

4. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions.

5. Reason for Authority Cited: In 2010, HRC purchased approximately $1.9 million of KOFAX unlimited licenses designed for use within the command. HRC owns these licenses in perpetuity but continues to require software patches, updates, and telephonic support. KOFAX software's ability to classify and extract document types uniquely fulfills the HRC mission to digitally classify and process Soldier records for varied Human Resource systems and for the Soldier. HRC has used KOFAX extensively for over a decade and has a significant repository of KOFAX configuration files, as well as a fully qualified staff and trained workforce that uses KOFAX as an integral aspect of their day to day work processes. KOFAX is the only manufacturer and provider of support for the licenses HRC procured in 2010 and continues to use daily.

The KOFAX Software Renewal requested will provide software support to an existing system. The software support required must be provided with brand name specifications to ensure continuity of operations and will prevent data loss and potential network intrusions from third party software. The software used on the KOFAX system has an approved Certificate of Net-worthiness (CON). If a different brand of software were procured, the software would have to go through the CON approval process and

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 FOR OFFICIAL USE ONLY user/operators would have to be retrained resulting in an immeasurable amount of downtime. In addition, the current environment includes existing KOFAX systems, management tools in use as well as KOFAX dependent systems and applications. If support other than KOFAX is used these tools and applications will fail or result in various compatibility issues which would further delay mission success. The KOFAX systems are also utilized to support the storage requirements for mission critical data.

The potential use of another vendor would result in substantial investment costs and an immeasurable amount of downtime that would be detrimental to mission success

6. Efforts to Obtain Competition: U.S. Army HRC continues to solicit offers for its requirements from as many potential sources as is practicable but the KOFAX Software cited is not available from CHESS and is proprietary to KOFAX.

7. Actions to Increase Competition: U.S. Army HRC continues to solicit offers for its requirements from as many potential sources as is practicable. The KOFAX Software cited is not available from CHESS. There is an ongoing effort to automate administrative tasks to the fullest extent possible, thus reducing the total cost of ownership. Products offering a high degree of automation utilizing the latest technologies will be considered for implementation. Accordingly, the HRC will continue to monitor advancements in commercially available information technology products and services, particularly those listed within existing enterprise-related contracts under the Army CHESS Program.

8. Market Research: Information Technology hardware and software is required to be purchased through the Army CHESS program unless a waiver is approved, the current items are not available through the ARMY CHESS. The Statement of Non-Availability (SONA) Request No: 216766631, dated 14 December 2020 has been completed. HRC has determined that the requested support is available on the Solutions for Enterprise- Wide Procurement (SEWP) and via GSA. More than one reseller of Kofax support within these contract vehicles may provide support for HRCs Kofax software.

9. Interested Sources: Not Applicable

10. Other Facts: Procurement History Contract Number, Awarded Contractor: W9124D20F0410 / CarahSoft Technology Corp.

Description of Requirement: KOFAX Software Licenses Renewal Method of Procurement: Unrestricted Contract Type: FFP Total Awarded Amount: $443,228.49 Basis for Fair and Reasonable Pricing: Adequate Competition

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 FOR OFFICIAL USE ONLY

Contract Number, Awarded Contractor: W9124D-19-C-0012 / Software Information Resource Corporation Description of Requirement: KOFAX Software Licenses Renewal Method of Procurement: Unrestricted Contract Type: FFP Total Awarded Amount: $439,664.15 Basis for Fair and Reasonable Pricing: Adequate Competition

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Robert Bleuel Date:

IT Specialist Signature: ____________________

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Suzanne Weedman Date:

HRCSS Branch Chief Signature:

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The techniques identified in FAR 15.404-1(b) and FAR 15.404-1(c)(2)(iii) will be used to ensure the award is fair and reasonably priced. The Contracting Officer will use a comparison of industry cost for similar work and the Independent Government Cost Estimate.

This determination will be made using the following: It is anticipated that prices will be agreed upon are based on adequate price competition, and a commercial item is being acquired. Otherwise IGE and historical prices will be used.

As a part of this basis, certified cost or pricing data will not be required and the following exception applies (FAR 15.403): A commercial item is being acquired.

Melody A Price Date:

Contracting Officer Signature:

BLEUEL.ROBER

T.S.1398690725

Digitally signed by

BLEUEL.ROBERT.S.1398690725

Date: 2021.03.01 11:22:21 -05'00'

WEEDMAN.SUZAN

NE.JAMES.126953

Digitally signed by

WEEDMAN.SUZANNE.JAMES.1

269533915 Date: 2021.03.01 11:36:51 -05'00'

Program/Equipment: KOFAX Software Support Renewal

Version – March 2018 FOR OFFICIAL USE ONLY

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Melody A. Price Date:

Contracting Officer Signature: