IA02 CUI Knox JEFO 2024 38 29 May 2024 Signed Redacted.pdf

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Attached to
Oracle SW Renewal
Solicitation number
W9124D24F0311
Issued by

About this file

This document is a Justification for Exception to Fair Opportunity (JEFO) for a federal contract opportunity to provide Oracle software renewal support.

The key details are that the Army Recruiting Information Support System (ARISS) program, which digitized and automated the Army's recruiting process, relies on custom-written applications that run on the Oracle WebLogic software. Changing the underlying software architecture would require a large-scale development and testing effort costing millions of dollars, potentially impacting the Army's recruiting mission. As a result, the government has determined that the Oracle software is a sole source requirement, as there are no known alternatives that would be compatible with the existing systems. The contract will be awarded to an unknown vendor under solicitation W9124D24F0311, with an award date of 2024-08-07 for an unknown amount.

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Control No: MICC 2024-38

4. Authority Cited: FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer).

5. Reason for Authority Cited:

a. The renewal of support for the Oracle Weblogic software is to support the RSN web tier and its associated web-based recruiting applications. These web-based applications are comprised of custom written code that WebLogic exclusively supports.

These components make up the application infrastructure that run the custom written applications for the individual recruiting functions necessary to recruit and enlist a Soldier in the U.S. Army. These applications were written under an Army program that digitized and automated the recruiting process from a paper-based process. The Army Recruiting Information Support System (ARISS) program cost several hundred million dollars to develop and test. There are over 100 custom written applications that handle the recruiting process. Changing the underlying architecture to another vendor’s offering would require a large-scale development effort which would take thousands of hours of development and testing. The Oracle software infrastructure supports the entire web application tier. Without this system in place, the web application tier would fail. The Army would not be able to carry out its mission of recruiting soldiers.

b. Oracle Database Application servers are currently in use and have been for over 15 years. This procurement provides support, software upgrades, and bug fixes which are required by several cyber security mandates. Use of another solution would likely result in failure of several web-based applications to support the recruitment of soldiers.

While there are other similar products to the Oracle software, they are not compatible with HRC’s Oracle applications. Therefore, web-based applications currently in place must utilize Oracle to remain functional. If a replacement product were used, application code would need to be rewritten and tested prior to implementation. This effort would require a large development effort which would take thousands of hours and cost millions of dollars. This could result in failure of the Army’s recruiting mission. Therefore, there are no known alternatives to fulfil this requirement.

c. Due to AFARS 5139, CHESS was given first consideration for the requested software products. Of the software available thru CHESS and DOD-ESI, only the Oracle software provides a product that meets the salient characteristics required.

d. Alternatives: A different software product will increase the risk of incompatibility issues with existing equipment and systems, incur greater cost for equipment and software, and the need for additional training for the HRC IT workforce. Furthermore, HRC currently has an extensive financial investment of approximately in Oracle software, all of which is used to support the HRC mission. An alternative would require extensive multiyear project planning and implementation to change this suite of software. Even if HRC procured an alternative, the maintenance support requested in this procurement would still be required while reprogramming of the alternative was ongoing.

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DAVIS-

MAXWELL.DEBORAH.R

ENEE.1071682206

Digitally signed by DAVIS-

MAXWELL.DEBORAH.RENEE.1071

682206 Date: 2024.05.16 13:21:24 -04'00'

DAVIS-

MAXWELL.DEBORAH

.RENEE.1071682206

Digitally signed by DAVIS-

MAXWELL.DEBORAH.RENEE.107

1682206 Date: 2024.05.16 13:23:30 -04'00'

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