IA02 6BDE JCLC Benning Medical STEM Experience - PWS_Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

MUSCOGEE COUNTY SCHOOL DISTRICT JCLC 2026

JROTC CADET LEADERSHIP CHALLENGE (JCLC) BENNING

MEDICAL STEM EXPERIENCE

COLUMBUS, GA

1-5 June 2026

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction: This is a services contract to provide the following: Medical STEM (Science, Technology, Engineering, and Mathematics) instruction in support of 30 JROTC Cadets participating in JCLC Benning-Medical STEM Experience in the Columbus, GA area. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Background: Muscogee County School District (MCSD) JCLC Benning- Medical STEM Experience is in Columbus, GA. Vendor provides all medical STEM instruction required to conduct the Medical STEM Experience. There are 12 schools represented with a total of 30 cadets participating in the Medical STEM Experience.

1.3. Scope: The Contractor shall provide medical STEM instruction in support of 30 MCSD JROTC cadets participating in the 2026 Medical STEM Experience. The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and services necessary to perform basic medical instruction in support of JROTC Cadets as defined in this Performance Work Statement. The contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents. The contractor shall provide medical STEM instruction to include facilities, equipment, personnel and management as specified herein, for the 2026 JCLC Medical STEM Experience, 1-5 June 2026 for 30 Muscogee County School District (MCSD) Cadets. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work to meet the needs of MCSD JROTC program.

1.4. Objectives: Provide Cadets with an introduction to health care and an opportunity to experience the basic fundamentals, practices, and care essential skills in the health care profession.

1.4.1. Introduce Cadets to common issues in the health care profession.

DRAFT

1.42. Instruct Cadets in the Basic Life Support (BLS) skills to include Cardiopulmonary Resuscitation (CPR) and the use of an Automated External Defibrillator (AED).

1.4.3. Instruct Cadets on Basic Emergency Care.

1.4.4. Instruct Cadets on first aid and triage.

1.4.5. Instruct Cadets on taking patient’s vital signs.

1.4.6 Introduce Cadets on infection control/blood and air-borne pathogens.

1.4.7 Provide Cadets with a BLS certification.

1.4.8 Provide Cadets with a CPR certification.

1.5. RESERVED

1.6. General Information

1.6.1. Quality Control (QC): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.6.1.1 The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award.

1.6.1.2 The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 working days. If the Government has provided comments, the Contractor shall then have 10 working days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP is required to be resubmitted for acceptance by the Contracting Officer no later than 10 working days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance of proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(f) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.6.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: There is no US federally recognized holidays occurring during this period of performance, 1 - 5 June 2026.

1.6.4. Hours of Operation: The contractor shall conduct business between hours that provide completion of all task within this PWS. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS during the Medical STEM Experience dates. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: This contract will be performed in Columbus, GA, five (5) days from 1-5 June 2026.

1.6.6. Type of Contract: The government will award a firm-fixed price contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8. Special Qualifications: RESERVED

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.12. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during a period of thirty (30) days, phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS AND ABBREVIATIONS:

2.1. DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative AED Automated External Defibrillator AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BLS Basic Life Support CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPR Cardiopulmonary Resuscitation DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOW Department of War FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan STEM Science, Technology, Engineering, and Mathematics TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: RESERVED

3.2. Facilities: RESERVED

3.3. Utilities: RESERVED

3.4. Equipment: RESERVED

3.5. Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall provide STEM medical instruction and other items necessary to perform Services as described in the PWS.

4.2. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS.

4.3. Equipment: The Contractor shall furnish all instructional equipment necessary to meet the requirements under this PWS.

4.4. Meal Services: The Contractor shall serve two (2) daily snacks (morning and afternoon) during instruction breaks for 30 cadets from 1-4 June 2026.

4.5. Facilities: The Contractor shall provide all the facilities necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide basic STEM medical instruction for 30 JROTC Cadets.

5.2. Instruction and Personnel: The Contractor shall provide personnel to provide basic STEM medical instruction consisting of an introduction to health care and an opportunity to experience the basic fundamentals, practices, and care essential skills in the health care profession to include Basic Life Support (BLS) skills, Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) usage. Additionally, the Contractor shall provide instruction on basic emergency care, first aid and triage, taking patient’s vital signs, and infection control/blood and air-borne pathogens. The contractor shall provide cadets with a BLS certification and a CPR certification.

5.2.1. Meals: The Contractor shall provide snacks meals for 30 Cadets twice a day (morning and afternoon) during instruction breaks from 1-4 June 2026. Meals and Foods services must meet the following minimum requirements:

5.3. The Contractor shall provide snacks meals that could include items such as fresh fruits, granola bars, trail mixers, crackers, cookies, and/or assorted pastries. Snack meal should include a cold drink. The Contractor shall have all snack meals prepared and ready to serve 15 minutes prior to scheduled serving times.

5.3.1. The Contractor shall provide serving equipment, utensils, disposable plates, cups, and napkins as needed for each meal.

5.3.2. Meal Count:

ITEM

NAME

ESTIMATED QUANTITY

MEALS Daily Total Weekly

1 Morning Snack Meal, 1-4 June, 30 cadets (1 x 4 days x 30 = 120) 30 120

2 Afternoon Snack Meal, 1-4 June, 30 cadets (1 x 4 days x 30 = 120) 30 120

5.3.3. The Contractor shall prepare and serve a menu similar to the following in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines, and coordinate with the Government POC a minimum of 10 days prior to the event. Any changes shall be agreed upon at that time. Bottled water and/or a cold beverage shall be made available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu below or equally equivalent.

5.3.4. Menu sample:

MORNING AFTERNOON

MONDAY, 1 JUNE

Fresh fruit, granola bars and/or assorted pastries, and a include a cold drink.

Trail mixer, crackers, and/or cookies, and a cold drink.

TUESDAY, 2 JUNE

Fresh fruit, granola bars and/or assorted pastries, and a include a cold drink.

Trail mixer, crackers, and/or cookies, and a cold drink.

WEDNESDAY, 3

JUNE 2026

Fresh fruit, granola bars and/or assorted pastries, and a include a cold drink.

Trail mixer, crackers, and/or cookies, and a cold drink.

THURSDAY, 4 JUNE

Fresh fruit, granola bars and/or assorted pastries, and a include a cold drink.

Trail mixer, crackers, and/or cookies, and a cold drink.

5.4. Facilities: Facilities consist of the following:

5.4.1. Instruction Classroom: The Contractor shall provide at a minimum of one (1) instruction classroom to accommodate 30 cadets from 1-5 June 2026.

5.4.1.1. Hospital-like environment facility: The Contractor shall provide a hospital-like setting equipped with clinical tools, advanced mannequins, triage stations, and emergency scenarios that replicate a hospital environment for hands-on training and instruction from 1-5 June 2026.

5.5. Fire and Safety: The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.6. Miscellaneous Services: The Contractor shall not be responsible for any miscellaneous charges incurred by the participants. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, internet service, meal in excess of the contract requirements, and other such services.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. Cadet Command Regulation (CCR) 145-2, (JROTC, Organization, Administration, Operation, Training, and Support), 22 Aug 22.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

PRS #1 - PWS para (5.1) –

The Contractor shall provide Medical STEM Instruction

Provide basic STEM medical instruction for 30 JROTC Cadets.

100% Compliance.

Everyone will receive STEM medical instruction.

PRS #2 – PWS para (5.2)

– Instruction & Personnel

Provide the personnel to provide basic STEM medical instruction consisting of BLS skills including, CPR and AED usage. In addition, provide instruction on basic emergency care, first aid and triage, taking patient’s vital signs, and infection control/blood and air-borne pathogens.

Provide cadets with a BLS and CPR certifications.

100% Compliance.

Everyone will receive instruction and the BLS and CPR certification.

PRS #3 – PWS para (5.3) – Meals

The Contractor shall provide snack meals for 30 Cadets from 1-4 June 2026.

Provide two (2) snack meals per day (morning and afternoon).

Meals should be ready to serve 15 minutes prior to scheduled serving time. Provide serving equipment, utensils, disposable plates, cups, and napkins as needed for each meal. Bottled water and/or a cold beverage shall be made available at each meal.

100% Compliance.

Everyone gets a snack meal. DRAFT

PRS #4 – PWS para (5.4.1)

– Instruction Classroom

The Contractor shall provide instruction classroom

Provide at a minimum of one (1) instruction classroom facility to accommodate 30 cadets from 1- 5 June 2026.

100% Compliance.

PRS #5 – PWS para (5.4.1.1)

– Hospital-like environment facility

The Contractor shall provide a Hospital-like environment facility

Provide a hospital-like setting equipped with clinical tools, advanced mannequins, triage stations, and emergency scenarios that replicate a hospital environment for hands-on training and instruction from 1-5 June 2026.

100% Compliance.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Snack Meal Menu Submission

Provide the menu within 10 days of the event for all meals from 1 – 4 June

One Electronically Government Point of Contact

Invoice Once One WAWF PIEE WAWF

TECHNICAL EXHIBIT C

Health Science Educational Facility Photos

Hospital Emergency Room with Mannequins

Hospital Emergency Room with Mannequins 2

Hospital Room with Mannequin

Hospital Room with AI Mannequin

Mockup Ambulance

Operating Room Table