IA02-6BDE Health STEM - Jackson Public Schools - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Jackson Public School District (JPS) JROTC Cadet Science, Technology, Engineering and Mathematics (STEM) Leadership Academy for US Army Cadet Command JROTC Cadets 1-5 June 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to a Residential Health Based Educational Program to introduce selected JROTC cadets to health-related career opportunities. This contract will provide meals, training facilities, Cadre to support 60 Cadets and 15 Cadre from the six (6) Jackson Public Schools JROTC Programs for a (STEM) camp within 100 miles Radius. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform a five-day residential health based educational programs to introduce 60 JROTC cadets to health-related career opportunities as defined in this Performance Work Statement. The period of performance is 1-5 June 2026. Facilities and locations must be able to support a Residential Health Based Educational Program.

1.2. Background: One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools in the state of Mississippi, one of the Major challenges is the need to improve the overall health, fitness and well-being of the state population. Increased numbers of professionals in health-based career fields are needed to help meet this challenge. This program is intended to expand STEM education in our curriculum for Army JROTC in the state of Mississippi. To help address this need the Army (Cadet Command) awarded William Carey University contracts June 2026 to host a 5-day 2 cycle residential camp for 60 Jackson Public School District JROTC Cadets and other independent school’s cadets. The camp provides health-based career education, field trips to medical facilities as well as an opportunity for the cadets to experience life at an Institute of Higher Learning (IHL). Ideally the IHL will have a fully established Medical School and Allied Health Programs. William Carey University has an established Medical School & Allied Health Programs. A check of the Army Educational Outreach Program’s (AEOP) website is evidence of the Army’s commitment to providing STEM educational opportunities to America’s youth. Additionally, the housing facility must be suitable with educational facilities.

1.3. Scope: The contractor shall provide instructional and support staff, instructional space and facilities set up as required, instructional materials for cadets and other consumables for a five-day residential experience for 60 cadets on the university campus. Additionally, the cadets will be provided direct exposure to the university atmosphere, a health-related curriculum and medical related work sites. The ultimate goals are to inspire the cadets to strive for excellence in all areas, continue their education beyond high school and pursue health related career opportunities. Team building and self-awareness activities along with campus orientations will also be provided.

1.4. Objectives: The objective of this contract is to introduce selected JROTC cadets to health-related career opportunities, provide direct exposure to the University atmosphere, a health-related curriculum and medical-related work sites. Inspire the cadets to strive for excellence in all areas, continue their education beyond high school and pursue health related career opportunities. Increase numbers of professionals in health-based career fields and addresses the growing need for of our medical institutions. Increased awareness of and interest in pursuing STEM-dependent jobs available in the State of Mississippi with an understanding of the academic and skill requirements for those jobs.

- Increased understanding of, and value for, STEM content and skills, e.g., team and leadership skills, as applied in the STEM Camp’s experiments and investigations.

- Increased awareness of and interest in attending post-secondary two or four year academic or technical institutions

1.5 General Information: Services shall include providing meals and facilities services to 60 cadets and 15 cadre in and around training sites at vendor’s facility within 100 miles of Jackson, MS. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide meals as specified herein, for the Health STEM Camp for the period of performance of 1-5 June 2026. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work.

1.6 Quality Control Plan: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he/she assures himself/herself that his/her work complies with the requirement of the contract. Contractor quality control evaluation of services is to be delivered not later than 45 days after the completion of services.

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The government representatives (JROTC Instructors) will conduct daily internal AARs to ensure compliance with the published daily camp itinerary. The contractor will ensure that the daily itinerary is prepared and presented in accordance with this PWS. The lead government representative will determine if it is necessary to meet with the contractor leading representative daily. The governmental representatives will conduct an end of camp after action review. The results of the review will be submitted as a written report to the chain of command. The review/report will assess and address the cost-effectiveness of the program in providing selected JROTC cadets an introduction to health career opportunities, direct exposure to the University atmosphere, health curriculum, health related work sites, inspiring the cadets to strive for academic excellence, continuing their education beyond high school and pursuing health related career opportunities. Additionally, the government representative will provide a recommendation as to whether the program should be continued and if so, recommendations as to any modifications of the programs.

1.6.2. Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS.

1.6.3 U.S. Holidays: There are no U.S. federally recognized holidays occurring during this event.

1.6.4. Hours of Operation: The contractor is responsible for conducting business from 1-5 June 2026, Monday through Friday, between the hours of 5:30am Central Standard Time (CST) – 7:30pm (CST) with the knowledge and understanding that the university students and/or graduates (selected and procured by the contractor) are expected to remain with the cadets to guide them through all activities and live in the dorms with the cadets for the entire five-day camp. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Place of Performance: The work to be performed under this contract will be performed on the campus of the selected contractor within 100-mile radius of 1224 Eminence Row, Jackson, MS. The selected contractor shall schedule at least one (1) field trip to enhance the cadet’s retention of knowledge.

1.8. Type of Contract: The Government will award a Firm Fixed Price (FFP) service contract.

1.9 Security Requirements: Contractor personnel performing work under this contract must maintain secure rooms upon completion of training during the event at time of the proposal submission and must maintain the level of security required for the life of the contract. Every reasonable effort shall be made by the contractor to ensure that procedures are in place to assure the safety and wellbeing of cadets throughout all aspects of the contract.

1.10 Personal Security Clearance Requirements: Contractor personnel performing work under this contract must not have been convicted of a crime involving a minor.

1.11 Physical Security: The contractor shall be responsible for a minimum of one recording security camera at entry/exit points within the building with recordings to be kept for a minimum of 30 days. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

1.12 Key Control: Interior room entry.

1.13 Post Award Conference/Periodic Progress Meetings: Reserved

1.14 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitation. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction.

For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.” This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3 Contractor – A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.5 Day – means, unless otherwise specified, a calendar day.

2.1. 6 Defective Service – A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1. 7 Deliverable – Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1. 8 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.9 Government Property - All property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 Property Administrator - An authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.11 High Level Objective (HLO) – A key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.12 Physical Security – Actions that prevent the loss, physical/mental injury or damage to minors attending the camp. That part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance – The government procedures to verify that services being performed according to acceptable standards. Or the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order.

The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control – All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16 Statement – The specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.17 Subcontractor – One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.18 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 Work Week - Monday through Friday, unless otherwise specified.

2.2. Definitions: Contract specific

Cadet - An eligible student who is enrolled in JROTC and actively participating in a LET level.

Cadre – Retired Military Instructor recognized by the Army employed to conduct JROTC at a school.

Chaperone - A person who accompanies and looks after another person or group of people.

Junior Reserve Officers’ Training Corps (JROTC) - Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

Unit - The organization comprising JROTC Cadets and military instructors at one school.

2.3. Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Property and Services

3.1 Equipment: Reserved

3.2 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish all instructional and support staff, food, facilities, transportation (in and around campus and visits to selected work sites), equipment, supplies, management, supervision and labor required for the performance of this contract, in accordance with this PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall be a regionally accredited institution with established medical and health related associated curriculums. The contractor shall accept any qualified JROTC cadet to participate in the program as determined by JROTC. The contractor shall provide on-campus administrative capability to in/out-process JROTC cadets and instructors (local government representatives) participating in the program.

The Contractor shall provide services to provide meals and facility usage in order to conduct JROTC JCLC STEM Camp 1-5 June 2026, for 60 Cadets and 15 Cadre from Jackson Public Schools.

5.2 Tasks: Tasks consist of the following:

5.2.1 The contractor shall be a regionally accredited institution with established medical and health related associated curriculum.

5.2.2 The contractor shall provide a proposed curriculum and/or itinerary that include details of instructional periods, local travel and destinations, and other activities that will enhance the development and learning experience of participants.

5.2.3 The contractor shall provide a Health Exploration Orientation Program with the goals of: increasing cadet’s awareness of health based academic programs and career fields; enhancing their personal leadership and character development; inspiring academic excellence; increasing the desire to continue education beyond high school and increasing the desire to pursue health related career opportunities.

5.2.4 The contractor shall provide hands-on, problem-based learning activities and tours in/of the university’s University of Osteopathic Medicine and Nursing facilities; site visits to health- related work sites, team building and leadership development activities; Leadership and Guest Speakers, physical fitness and social activities.

5.2.5 The contractor shall have dorm rooms capable of accommodating cadets of the same gender in a two-person room, with the males being separated from the females.

5.2.6 The lodging facilities must not be undergoing renovation or remodeling during the time of the camp.

5.2.7 The Contractor shall provide sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. Rooms shall have 2 beds, 2 dressers, 2 desk and 2 chairs. The contractor shall provide bed linens to include no less than 1 pillow, sheet set, blanket and bed spread for each bed.

5.2.8 Provide all food and condiments for use at each meal.

5.2.9 Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, plates, cups, napkins, and utensils for each meal.

5.2.10. Wipe down all tables at serving location.

5.2.11. The government will not be required to furnish cadets to serve each meal to participants.

5.2.12 The time for all meals and snacks will be coordinated with the local government representative (JROTC Instructors) if not listed below.

5.2.13 Menus. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

5.2.14 Dinning Specifications. The contractor shall provide the following meal service to authorized personnel (60 Cadets and 15 Cadre) per schedule. All meals shall be served hot. Camp Commanders will coordinate meal plans prior to start of camp.

5.2.15 The contractor shall provide the following projected menu:

Breakfast Meal, 2-5 June 2026: Scrambled Eggs (2 Extra Large Eggs per person), French Toast Sticks with Syrup (4 sticks per person), Assorted Fruit, Cold Cereal, Assorted Bagels, Milk/Juice (1 ea. 8 oz glass), and Coffee (1 ea. 8oz cup).

Lunch Meal, 1-5 June 2026: Assorted Subs, Assorted Chips (1 bag ea.), Assorted Fruit, Assorted Cookies (2 ea.). Milk/Juice (1 ea. 8 oz glass), and Coffee (1 ea. 8oz cup).

Dinner Meal, 1-4 June 2026: Lasagna with Meatballs in Sauce (1 Ea. 7oz Slice), Tossed Salad & dressing, Rolls and Butter (2 Rolls/2 Tab Butter), Assorted Brownies (1 ea.), Milk/Juice (1 ea. 8 oz glass), and Coffee (1 ea. 8 oz Cup).

5.2.16 Mealtimes:

# of Personnel

SNACKS

Tue, 2 Jun 26

Wed, 3 Jun26

Thu, 4 Jun 26

Fri, 5 Jun 26

5.2.17 Security: The contractor shall provide security to ensure participants are in a safe and crime free environment.

5.3 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Houston ISD JCLC via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

· Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

· Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

The Minimal Acceptable Standard for this contract is as follows:

1. The contractors shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

2. Provide all food and condiments for use at each meal.

3. Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, plates, cups, napkins, and utensils for each meal.

Is not undergoing renovation or remodeling during the time of the training.

The contractor’s facility shall comply with applicable fire and safety codes and regulations Favorable CPAR review

Trends of less than acceptable performance will be used to document overall performance.

TECHNICAL EXHIBIT B

Deliverables Schedule

Electronic Director of Army Instruction (DAI)

DAI