IA01 DRAFT PWS - JCLC Adventure North Lodging and Meals.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

JCLC ADVENTURE NORTH – (LODGING, FOOD & FACILITIES)

24-29 June 2022

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide food and lodging for cadets and cadre conducting JCLC from 24-29 June 2022. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified requirements as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Reserved

1.3 Objectives:

1.3.1 The contractor shall provide meals, lodging (barracks) and facility usage for 320 cadets and 60 cadre personnel from 24-29 June 2022 in support of JCLC.

1.3.2. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.3.3 The contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform meal preparation, serving, and cleanup in addition to serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meals and set up and maintain two serving lines for one and one half hours to serve cadets and cadre in accordance with paragraph 5.2 during specified meal times.

1.3.4 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

DRAFT

1.4 Scope: The contractor shall provide meals, lodging (barracks) and facility usage for 320 cadets and 60 cadre personnel from 24-29 June 2022 in support of JCLC.

1.5 Period of Performance: The period of performance for this contract is from 24 June – 28 June 2022.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Reserved.

1.6.3 Recognized Holidays: Contractors will not be required to work any of the below recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor shall be available to conduct business (meal service) between the hours of 5 am to 8 pm for the duration of the meal contract except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The place of performance for this contract will be the contractor’s normal place of business. Contractor shall provide a suitable location within 25 miles of Orange County, New York.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Reserved.

1.6.7.3 Reserved.

1.6.8 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Reserved.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICALSECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Reserved.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Cadets will be responsible for bringing their own sheets & pillows or sleeping bags.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, management, supervision and labor to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall furnish lodging and facility usage.

4.2 Contractor shall provide a bed (or bunk with mattress) and a wall locker for each cadet.

4.3. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.4. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all services for meal preparation, serving and clean up as well as furnishing all lodging, facilities, equipment, shower, latrine facilities for 320 cadets and 60 cadre during the JCLC 24-29 June 2022. A bed, or bunk (with mattress) shall be provided by the contractor with a wall locker for each cadet/cadre member

5.1.1. The contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform meal preparation, serving, and cleanup in addition to serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meals and set up and maintain a minimum of two serving lines for one and one half hours to serve 320 cadets and 60 cadre during specified meal times for breakfast & dinner. The two contracted lunch meals can be served cold (sandwiches/cold cuts, drinks, etc.).

5.1.2. The Contractor shall provide the necessary management, supervision and labor required to set up, serve and clean up for the meal.

5.1.3. The Contractor shall provide the necessary management, supplies, equipment, supervision and labor required to clean up, remove trash and sanitize the dining area when the serving times are completed.

5.1.4. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

5.2. Meal requirements.

5.2.1. Menus. The contractor shall provide a menu similar to the one stated in 5.2.2. The breakfast and dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours.

Any changes to the menu for alternative replacement agreed upon at that time.

5.2.2. Sample Menu:

Breakfast sample 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Breakfast sample 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Lunch sample: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc, chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner sample 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner sample 2: : Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.2.2.1. Consideration / accommodations shall be made for vegetarian meals for approx.

5-8 people per meal.

5.2.2.2. Meals shall be set up at NLT 15 minutes prior to the prescribed times below.

Vendor will deliver and set up all equipment required to prepare cook and serve the food prior to serving time. Upon completion of the meal, the vendor will ensure the facility is clean and sanitized.

5.2.3. Meal Times (24-29 June 2022):

DATE / DAY HEADCOUNT EVENT

SERVING TIME

24 June 2022 Friday 80 Lunch 1130-1230

80 Dinner 1700-1800

25 June 2022 Saturday 80 Breakfast 0730-0830 380 Lunch 1130-1245 380 Dinner 1700-1830

26 June 2022 Sunday 380 Breakfast 0730-0845 380 Dinner 1700-1830

27 June 2022 Monday 380 Breakfast 0730-0845 380 Dinner 1700-1830

28 June 2022 Tuesday 380 Breakfast 0730-0845 380 Dinner 1700-1830 380 After Dinner snack (ice cream) 1930-2100

29 June 2022 Wednesday 380 Breakfast 0730-0845

5.3. Facilities.

5.3.1. Lodging and Hygiene. The contractor shall provide lodging / barracks spaces & accommodations for 80 (60 cadets and 20 cadre) personnel arriving on 24 June 2022.

The contractor shall provide lodging / barracks for 320 cadets and 60 cadre for the duration of JCLC from 25 June 2022 to the completion of camp on 29 June 2022.

5.3.1.1. The contractor shall provide the capability to house female and male cadets separately and provide separate male and female latrines, including showering and personal hygiene areas.

5.3.1.2. The contractor shall provide Cadre lodging (separate from cadet lodging) with access to latrines/showers.

5.3.1.3. The contractor shall provide wall lockers or their equivalent must be provided to cadets and cadre to store / secure their personal items.

5.3.2. Other Facilities.

5.3.2.1. The contractor shall provide access to an Auditorium, Infirmary, Gymnasium and Conference Room, Commandant House for cadet/cadre usage on 24 June 2022.

5.3.2.2. The contractor shall provide access to an Auditorium, Infirmary, Gymnasium, Commandant House and Classrooms for cadet usage during the time period of 25 – 29 June 2022.

5.3.2.3. The contractor shall provide access to the swimming pool for evening training three hours each day during the time period of 25 – 29 June 2022.

PART 6

APPLICABLE PUBLICATIONS

6. Reserved

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANC

E THRESHOLD

INCENTIVE/DISINCE

NTIVE

In accordance with PWS paragraph 5.1.2. contractor provide the necessary management, supervision and labor required to set up, serve and clean up for the meal.

In accordance with PWS paragraph 5.2.2.2. meals shall be set up NLT 15 minutes prior to the prescribed time times.

In accordance with PWS paragraph 5.2.2.2. upon completion of the meal, the contractor shall ensure the facility is clean and sanitized.

In accordance with PWS paragraph 5.2.3. contractor shall provide meals during prescribed times.

Vendor will deliver and set up all equipment required to prepare cook and be prepared to serve the food 15 minutes prior to scheduled serving.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Rated no less than 95%

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

In accordance with PWS paragraph 5.3.1. The contractor shall provide lodging / barracks spaces & accommodations for 80 (60 cadets and 20 cadre) personnel arriving on 24 June 2022. The contractor shall provide lodging / barracks for 320 cadets and 60 cadre for the duration of JCLC from 25 June 2022 to the completion of camp on 29 June 2022.

Contractor shall provide a bed (or bunk with mattress) and a wall locker for each cadet. The contractor shall provide the capability to house female and male cadets separately and provide separate male and female latrines, including showering and personal hygiene areas.

Facilities are not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Itemized invoice for service rendered

Within 5 days of contract completion

1 Electronically WAWF