I.A.02. FINAL PWS_Manchester_Sampling 29 Apr 2025.docx

PERFORMANCE WORK STATEMENT (PWS)

29 APRIL 2025

Analytical Services for Clam Tissue and Sediment Analysis Old Navy Dump/Manchester Annex Manchester, Washington

1. GENERAL: This is a non-personal services contract to provide tissue and sediment analytical services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tissue and sediment analytical services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Seattle District U.S. Army Corps of Engineers occasionally collects samples in the area surrounding the old Navy Dump/Manchester Annex in Manchester, WA. The Seattle District requires laboratory analysis and data reporting for those samples.

1.3 Objectives: Provide analytical services for clam tissue and sediment samples. The target analytes are outlined in Table 1. In order to be eligible for contract award, the laboratory must be able to meet the target limit of quantitation (LOQ) and limit of detection (LOD) for each analyte presented in Table 1 below. The laboratory must also hold a current DoD ELAP certification for the required parameters. NELAP certification may be acceptable in lieu of DoD ELAP certification if it is not widely available for a particular analysis (i.e., PCB Aroclors in tissue). Certificates shall be provided to the Government with submittal of the quote.

Table 1. Target Analytes and Method Limit Requirements

Aroclor 1221

Aroclor 1232

Aroclor 1242

Aroclor 1248

Aroclor 1254

Aroclor 1260

Aroclor 1262

Aroclor 1268

Total PCBs

Aroclor 1221

Aroclor 1232

Aroclor 1242

Aroclor 1248

Aroclor 1254

Aroclor 1260

Aroclor 1262

Aroclor 1268

Total PCBs

8082A/Water (rinsate blank)

Aroclor 1221

Aroclor 1232

Aroclor 1242

Aroclor 1248

Aroclor 1254

Aroclor 1260

Aroclor 1262

Aroclor 1268

Total PCBs

1.4 Scope: This scope of work is for analytical services for tissue and sediment samples collected by the Seattle District Corps of Engineers. The services provided under this contract are presented in detail in Part 5-Specific Tasks.

1.5 Period of Performance: The period of performance shall be for six (6) months, from 16 June 2025 to 16 December 2025.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program per their DoD ELAP accreditation to ensure services are performed in accordance with this PWS.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). A Performance requirements can be found below in Section 6.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility.

1.6.4 Type of Contract: The government will award a firm-fixed price service contract.

1.6.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.6 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0900-1700, Monday thru Friday except Federal holidays or when the facility is closed for administrative reasons.

1.6.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 DETECTION LIMIT. The Detection Limit (DL) is the smallest analyte concentration that can be demonstrated to be different from zero or a blank concentration with 99% confidence

2.1.8 LIMIT OF DETECTION. The Limit of Detection (LOD) is the lowest concentration for reliable reporting of a non-detect of a specific analyte in a specific matrix with a specific method at 99% confidence. For reporting purposes, the failure to obtain a “detection” should be reported as “<LOD.”

2.1.9 LIMIT OF QUANTITATION. The Limit of Quantitation (LOQ) is the smallest concentration within the calibration range that produces a quantitative result with known and recorded precision and bias. The Reporting Limit is the lowest value that can be reported without carrying a qualifier designation of an estimate.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: The Government will either hand deliver samples to the laboratory or ship overnight via FedEx, depending on lab selection. If samples cannot be delivered during normal business hours, the laboratory will be notified in advance. Samples are expected to arrive within 1-2 days of sample collection. The laboratory will be notified of exact sampling dates at least three weeks prior to the initiation of the sampling event.

3.2 Quality Assurance Project Plan (QAPP). The Government will provide the final QAPP after award.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide the following materials:

· New, certified clean sample containers, to include pre-preserved sample containers to meet analytical and contract requirements (Table 2 and Table 3) plus 2 extra containers per analysis in case of breakage.

· Clean coolers shall be used to safely ship all required sample containers and bubble wrap to protect the sample containers. Assume a total of 18 coolers will be sent to the Government.

· One 5 liter (L) container of deionized water to facilitate collection of rinsate blank samples.

Materials will be shipped to the address below:

ATTN: Joe Marsh, CENWS-ENT-G US Army Corps of Engineers, Seattle District 4735 East Marginal Way South Seattle, WA 98134-2385 The Contractor will deliver all materials to the Seattle District warehouse at least 10 days prior to the sampling event.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Task 1. Analytical Services. The contractor shall provide analytical services for clam tissue and sediment samples collected by the Seattle District Corps of Engineers in the area surrounding the Manchester Annex FUDS site. This includes analytical testing of samples and providing the results of these analyses in accordance with the following qualification, analytical performance, and deliverable requirements.

5.1.2 Qualifications. The laboratory must hold a current DoD ELAP certification for the required parameters. National Environmental Laboratory Accreditation Program certification may be acceptable in lieu of DoD ELAP certification if it is not widely available for a particular analysis (i.e., PCB Aroclors in tissue). Certificates shall be provided to the Government. The laboratory must present their limit of quantitation (LOQ), limit of detection (LOD), and detection limit (DL) for each analyte for evaluation prior to contract award and shall be submitted with the quote. Failure to provide a certification of DoD ELAP and the LOQ, LOD, and DL will result with no evaluation of quote by the government.

5.1.3 Coordination. The laboratory project manager shall coordinate with the USACE Chemist during the electronic-Quality Assurance Project Plan (eQAPP) review and approval process. The laboratory is required to provide acknowledgment of the eQAPP using the Data-eQAPP Lab Acknowledgement tool before the eQAPP can be approved by the USACE Chemist. The FUDSChem eQAPP must be approved before analytical data can be loaded into the FUDSChem database.

5.1.4 Method Performance.

a. Method accuracy and precision shall be in compliance with the project QAPP and the DoD Quality Systems Manual (QSM) version the laboratory is accredited for. Corrective actions, if needed, will follow QAPP and DoD QSM guidance. For any methods not covered by the DoD QSM or DoD ELAP certification for the laboratory, laboratory in-house and method QC procedures will be followed for both QC control limits and corrective action procedures. Instrument calibration will follow method requirements and laboratory SOPs but must be in compliance with the DoD QSM.

b. Upper intertidal composite sediment samples will be processed following Incremental Sampling Methodology (ISM) as stated in the QAPP and the laboratory SOP. Samples will be air-dried at ambient temperatures with disaggregation to a constant weight. Dried samples will be passed through a 2 mm sieve and milled to a 75 µm particle size. Composites may be milled in batches, combined, and mixed on a tray as a slab cake. Once all portions of a sample have been milled and combined, the lab will randomly subsample 30 sections and combine them until the volume needed for each analysis is reached. Each sample will then be analyzed following the methods specified in the QAPP and laboratory SOP.

c. Clams will not be depurated prior to processing. Clam samples will be cleaned, shucked, composited, frozen, and homogenized. The clam soft tissues for each location will be frozen in liquid nitrogen and then homogenized using a Tissuemizer™ (or similar) according to the QAPP and laboratory SOP. Homogenized samples will be transferred to appropriate laboratory containers and stored frozen pending analytical preparation and analyses.

d. Pricing will include costs for all preparation methods and potential extract cleanup methods, as appropriate for the sample matrix and analytical method. Approximate sample quantities per analysis and associated approximate field QC sample counts are listed in Table 2.

e. The laboratory will qualify detected results between the LOD and LOQ.

f. The laboratory must report results for all analytes listed in Table 1.

5.1.5 Deliverables:

The laboratory will provide the following deliverables:

5.1.5.1 Chain of Custody documentation, to include Sample Receipt Forms. The laboratory shall submit sample receipt forms to the USACE Chemist, USACE COR, and USACE Technical Manager within 48 hours of sample receipt.

5.1.5.2 A Staged Electronic Data Deliverable (SEDD) 5.2 file compatible with FUDSChem. FUDSChem access will be granted to the laboratory after selection. The laboratory shall upload SEDD 5.2 FUDSChem deliverables to FUDSChem and resolve any errors. If the SEDD is found to be non-compliant with the FUDSChem eQAPP, immediate corrective action must be taken by the laboratory to meet project and contract schedule.

5.1.5.3: A complete Level IV laboratory package(s). At a minimum, Instrument response data, raw data quantitation reports, chromatograms, mass spectra, instrument background corrections, and interference corrections as applicable are required. This shall be provided as a PDF.

5.1.5.4 The laboratory shall upload all final PDF, Excel, Word, and SEDD files along with all associated error report files to FUDSChem using the Library-File Submission tool within 21 calendar days of sample receipt. The laboratory shall email all final PDF, Excel, and Word document to the USACE Chemist. If file sizes exceed email transmission limits, electronic files can be sent to USACE via the DoD SAFE file sharing tool. The laboratory will be given instructions on how to use this website, if needed.

5.1.6. Invoicing: Electronic copy invoice(s) shall be sent to the USACE PM and COR (Briana Niestrom; Marlowe Laubach) for review prior to submission for payment. Approximate sample quantities per analysis and associated approximate field QC sample counts are listed in Table 3.

Table 2. Approximate Sample Quantities and Associated Field Quality Control Sample Count per Analysis

Notes:

Additional standard method QC, not specified above, but normally reported by the laboratory will be included with data. All summary forms and raw data for all field samples and QC will be included with the data packages. Analytes and method control not specified by project limits in the table above will have laboratory or method specific reporting limits and laboratory or method QC limits as stringent as those stipulated in DoD QSM for the method.

Table 3. Proposed Sample Container Requirements

%Lipids (Bligh-Dyer)

PART 6

Performance Requirements Summary

6. Performance Requirements Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PRS # 1

The laboratory shall meet or exceed the LODs and LOQs presented in Table 2.

The contractor provided data that met or exceeded the LODs/LOQs for Total PCBs and Aroclors listed in Table 2

PRS # 2

Analytical results shall be provided within 21 days of sample receipt.

The laboratory results data report shall be received by the USACE technical POC within 21 days of sample receipt.

Purchase Order: Laboratory Costs Price Schedule

CLIN 0001 is the only CLIN with a deliverable. The following subCLINs are for informational purposes only. The total of CLIN 001 should match the sum of all subCLINs 00101 - 000114.

NOTES:

1. For invoicing purposes, there is only one (1) CLIN associated with this purchase order, however, please provide a breakout of each item listed in the table above for negotiation purposes.

2. To better facilitate the receipt and proposal process, all changes to proposals shall be submitted on copies of the latest Price Schedule as published in the solicitation or the latest amendment thereto.

3. The laboratory must hold a current DoD ELAP certification for the required parameters. National Environmental Laboratory Accreditation Program certification may be acceptable in lieu of DoD ELAP certification if it is not widely available for a particular analysis (i.e., PCB Aroclors in tissue). Certificates shall be provided to the Government with the submittal of the quote, prior to contract award. Award of contract will be based on this information.

4. The laboratory must present their limit of quantitation (LOQ), limit of detection (LOD), and detection limit (DL) for each analyte for evaluation with the submittal of the quote, prior to contract award. Award of contract will be based on this information.

FD - Field duplicate MS - Matrix spike MD - Matrix Spike Duplicate QTY – quantity