I_COSC_ATT_I_Cost.xlsx

This is a cost summary attachment for an Enterprise Resource Planning (ERP) software and implementation services procurement by the City of St. Cloud, Florida. The document serves as a blank cost template for vendors to complete, outlining the financial structure for the five-year contract period. The template is organized into five primary cost categories: SaaS software fees, professional services, other fees, ongoing maintenance costs for years two through five, and milestone-based payment schedules. The professional services section itemizes deliverables across project phases including project planning, initial knowledge transfer, process analysis and system design, system build with conversion and configuration, testing, training, and project closure. The proposal response deadline is June 9, 2026, at 10:00 a.m., with committee evaluation beginning June 15, 2026, interviews and demonstrations scheduled for weeks of July 20, August 3, and August 10, 2026, a Notice of Intent to Award anticipated by August 28, 2026, and implementation commencing in November 2026 with a go-live target of October 2028.

The cost template contains formula errors throughout and displays all values as zero dollars, indicating this is an unfilled template requiring vendor completion. No predetermined budget, award value, or cost ceiling is specified in the file. The document accommodates up to 17 milestone payments over the contract period with provisions for retainage percentages and travel cost inclusion. Vendors are expected to provide enterprise-based software licensing with fixed pricing for the minimum five-year term and structure professional services as fixed-fee and milestone-based pricing. The procurement permits multi-vendor proposals with clearly defined roles and responsibilities. All proposers must demonstrate financial stability, provide current insurance certificates, and comply with federal requirements including 2 CFR Part 200 Uniform Guidance and Florida statutory requirements regarding public entity crimes, E-Verify compliance, drug-free workplace certification, and debarment and suspension standards.