COSC_ATT_E_Requirments.xlsx

XLSX spreadsheet 129 KB Posted Mar 12, 2026

Attached to: Enterprise Resource Planning (ERP) Software and Implementation Services State and local contract opportunity
Solicitation number: 2026-027
Issued by: Polk County, Florida

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Written by GovTribe AI · Apr 27, 2026

Summary of City of St. Cloud ERP Functional Requirements Document

This document is a comprehensive functional requirements spreadsheet for the City of St. Cloud, Florida's Enterprise Resource Planning (ERP) system procurement, containing 1,623 detailed system requirements across Finance, Human Resources, Procurement, and Capital Asset Management modules. The City seeks an integrated ERP solution with tight integration between Finance and HR/Payroll functions to replace its legacy AS 400-based Central Square system (in use since 2005) and several ancillary systems including OpenGov (budget), Cognos (reporting), HRIS, ExecuTime (timekeeping), and NeoGov (recruitment). The RFP was released on April 19, 2026, with a non-mandatory pre-response conference scheduled for May 4, 2026, a question submission deadline of May 18, 2026, and a proposal response deadline of June 9, 2026, at 10:00 a.m. submitted electronically through the City's e-Procurement portal. Committee evaluation commences June 15, 2026, with interviews and software demonstrations scheduled for the weeks of July 20, August 3, and August 10, 2026. A Notice of Intent to Award is anticipated by August 28, 2026, with contract negotiations expected between September and October 2026. Implementation is targeted to begin in November 2026, with a go-live date of October 2028.

The functional requirements document outlines specific system capabilities across 19 functional areas, including general ledger setup, budget control, journal entries, financial reporting, vendor management, invoice processing, accounts payable and receivable, asset management, human resources administration, benefits management, payroll processing, time entry and approval, procurement workflows, capital improvement planning, and treasury management. The requirements specify integration points with retained systems including Operative IQ (fire department assets), CityWorks (work orders), RecTrac (facility rentals), WasteWorks (utilities), and LaserFiche (document storage). Data conversion requirements span multiple modules with estimated record volumes ranging from 10 to 100,000 records. The City, with an annual budget of approximately $214.8 million and approximately 730 permanent and seasonal staff, does not disclose a specific award value or budget range. All proposers must demonstrate financial stability, provide current insurance certificates, and comply with federal requirements under 2 CFR Part 200 Uniform Guidance and Florida statutory requirements regarding public entity crimes, E-Verify compliance, drug-free workplace certification, and debarment standards. Multi-vendor proposals are permitted with clearly defined roles and responsibilities.

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COSC_ATT_E_Requirments.xlsx	XLSX spreadsheet	Mar 12, 2026
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COSC_ATT_A_Prof_Svcs_Background.docx	DOCX document	Mar 12, 2026

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Functional Requirements City of St. Cloud, FL

Attachment E: Functional Requirements
Column E: Available Responses
Y	Requirement Met and Proposed (Standard features in the generally available product)
Y-ND	Requirement Met and Proposed (Features that are not offered as a generally available product or require custom development)
N	Requirement Not Met with Proposal
I	Need More Information/Discussion
Column F: Available Responses
S	Requirement and Feature Supported by Software Developer
TPS	Requirement and Feature Supported by Third Party
NS	Requirement and Feature Not Supported
NOTE:	All exceptions and assumptions should be listed in the comments field
Req.#	Function	Process	Requirement	Implementation Response	Support Response	Module / System	Comments
1	ACC	General Ledger Set Up	System will provide a chart of account structure with multiple independent segments
2	ACC	General Ledger Set Up	System will provide a chart of account structure that accommodates project/grant tracking
3	ACC	General Ledger Set Up	System will provide budgeting capabilities that are directly integrated to the General Ledger and all accounting structures
4	ACC	General Ledger Set Up	System will provide general and project ledgers that use alpha numeric chart of account segments
5	ACC	General Ledger Set Up	System will provide a validation process of segment combinations on system transactions
6	ACC	General Ledger Set Up	System will provide two-way feeds with real-time information for its General, Budget, and Projects/Grants Ledgers
7	ACC	General Ledger Set Up	System will provide Chart of Accounts segments for "Programs" that can extend across the entire organization (as needed)
8	ACC	General Ledger Set Up	System will provide grant ledgers for tracking grants
9	ACC	General Ledger Set Up	System will provide project ledgers, or similar, for tracking project details
10	ACC	General Ledger Set Up	System will enable segments of the Chart of Accounts to be grouped on a user-defined basis into multiple reporting hierarchies (by object for fund)
11	ACC	General Ledger Set Up	System will designate an account as active (available for posting, budgeting)
12	ACC	General Ledger Set Up	System will designate an account as inactive (not available for posting and budgeting)
13	ACC	General Ledger Set Up	System will only allow transactions to post to active accounts within any open period
14	ACC	General Ledger Set Up	System will restrict certain types of activity from posting to accounts (e.g., can't use PO against salary account)
15	ACC	General Ledger Set Up	System will prevent accounts from being deleted if any activity is posted to them
16	ACC	General Ledger Set Up	System will enable department requests for changes/additions to the Chart of Accounts
17	ACC	General Ledger Set Up	System will provide a different review and approval process based on the structure, or segment, of the requested change (e.g., Grant request to Grants office)
18	ACC	Budget Control	System will provide a budget control soft error setting (e.g., Warn user but allow)
19	ACC	Budget Control	System will provide a budget hard error setting (e.g., Do not allow user)
20	ACC	Budget Control	System will provide budgeting at one level while controlling at a different level (Example: budget by account/object but conduct budget control at program level)
21	ACC	Budget Control	System will enable budget control at summary roll up of account/object
22	ACC	Budget Control	System will enable budget control at summarized roll up categories
23	ACC	Budget Control	System will enable departments to track detail at a lower level than budget control is established in a segment
24	ACC	Budget Control	System will provide budget control for project and grant ledgers
25	ACC	Journal Entry	System will enable journal entries to be entered by departments and routed through workflow for review, approval and posting
26	ACC	Journal Entry	System will provide journal entries that are posted in real time and are available for reporting
27	ACC	Journal Entry	System will run reports separately on posted or unposted journal entries
28	ACC	Journal Entry	System will enable multiple line items for journal entries (please indicate any limitations in the notes column)
29	ACC	Journal Entry	System will ensure that journal entries record the source of the transaction (e.g., manual entry or automated entry from another module)
30	ACC	Journal Entry	System will ensure that journal entries are validated against the chart of account structure for valid accounts
31	ACC	Journal Entry	System will ensure that journal entries are validated against available funds (budget check or cash availability check)
32	ACC	Journal Entry	System will provide approved overrides for budget checks and restrictions (i.e. Finance)
33	ACC	Journal Entry	System will validate journal entries against balancing entries (making sure all entries balance)
34	ACC	Journal Entry	System will enable users to import journal entries from spreadsheets or text files (e.g., Microsoft Excel, Text)
35	ACC	Journal Entry	System will ensure imported journal entries from interfaced systems go through budget and edit checks for each transaction
36	ACC	Journal Entry	System will ensure imported transactions from spreadsheets are validated using the same business rules as transactions made in the system
37	ACC	Journal Entry	System will batch post journal entries
38	ACC	Journal Entry	System will provide “segregation-of-duties” checks so that users cannot post journal entries they created to the General Ledger
39	ACC	Journal Entry	System will enable creating journal entries from previously entered journal entry formats (copy journal) by line item
40	ACC	Journal Entry	System will enable creating journal entries from previously entered journal entry formats (copy journal) by entire journal entry
41	ACC	Journal Entry	System will enable users to reverse journal entries with appropriate security and approvals
42	ACC	Journal Entry	System will provide scheduled auto-reversals (deferrals at year-end)
43	ACC	Journal Entry	System will provide "required" data fields for journal entries and will prevent transactions from posting until all "required" fields are completed
44	ACC	Journal Entry	System will enable users to attach files to journal entries with a predefined retention period
45	ACC	Journal Entry	System will enable the posting of transactions for multiple fiscal years at the same time (with proper permissions)
46	ACC	Journal Entry	System will provide security that restricts the accounts users can post journal entries to
47	ACC	Journal Entry	System will prevent duplicate journal entries and will provide effective dating for journal entries and scheduling (e.g., posting does not occur until effective date).
48	ACC	Journal Entry	System will automatically balance journal entry by cash
49	ACC	Recurring Journal Entry	System will provide templates and notifications for recurring journal entries
50	ACC	Recurring Journal Entry	System will provide templates and notifications for recurring journal entries with the same dollar value
51	ACC	Recurring Journal Entry	System will provide templates and notifications for recurring journal entries with varying dollar amounts
52	ACC	Recurring Journal Entry	System will provide setting recurring journal entries occur at regular frequencies (e.g., setting start and stop dates)
53	ACC	Recurring Journal Entry	System will enable journal entries to be scheduled (e.g., lease/debt schedules)
54	ACC	Recurring Journal Entry	System will provide the ability to process a “trial post” Journal Entry, without truly posting to the GL, so the users can see the impact of the JE, and if there is a mistake before they finalize
55	ACC	Month End Close	System will provide closing of months
56	ACC	Month End Close	System will provide a month-end checklist noting needed actions (e.g., pulling in investment revenue) to help users complete all necessary tasks.
57	ACC	Internal Transfers	System will create automated "due to/due from" transactions
58	ACC	Internal Transfers	System will create inter-entity billings based on direct transaction costs
59	ACC	Internal Transfers	System will create inter-entity billings based on indirect transaction costs
60	ACC	Internal Transfers	System will create inter-entity billings based on cost allocations
61	ACC	Internal Transfers	System will ensure all inter-entity transactions are self-balancing
62	ACC	Internal Transfers	System will ensure all inter-entity transactions are facilitated by departmental approvals
63	ACC	Annual Close	System will provide an annual closing process
64	ACC	Annual Close	System will provide the capability to accrue payables/receivables to the proper period
65	ACC	Annual Close	System will provide multiple periods, beyond 12, for adjusting entries and annual reporting (please specify how many periods the system can support)
66	ACC	Annual Close	System will roll encumbrances to next year carrying forward budget
67	ACC	Annual Close	System will roll encumbrances to next year carrying forward encumbrance
68	ACC	Annual Close	System will remove any unspent funds and carries forward the budget when rolled purchase orders are closed in the new year
69	ACC	Annual Close	System will provide multiple types of period closes (i.e., Year-End, Month End, Quarter-End)
70	ACC	Annual Close	System will provide internal controls that can limit access (e.g., only allow the Finance department to make adjustments after the financial period is closed).
71	ACC	Financial Reporting	System will provide a flexible reporting and query capability on any segment(s) within the financial structure
72	ACC	Financial Reporting	System will provide an inquiry function that can drill down (or across) from summaries to details within the financial structure
73	ACC	Financial Reporting	System will provide Statement of Revenues and Expenditures
74	ACC	Financial Reporting	System will provide annual financial report: Government-Wide Statements: Statement of Net Assets
75	ACC	Financial Reporting	System will provide annual financial report : Government-Wide Statements: Statement of Activities
76	ACC	Financial Reporting	System will provide annual financial report : Balance Sheet - All Governmental Funds
77	ACC	Financial Reporting	System will provide reconciliation of Balance sheet - Governmental funds to statement of net assets.
78	ACC	Financial Reporting	System will provide narrative drafting capability for annual financial report (Management's Discussion & Analysis, Transmittal Letter, Notes, Statistical Section) with the ability to link to data from financial statements
79	ACC	Financial Reporting	System will provide annual financial report : Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds
80	ACC	Financial Reporting	System will provide annual financial report : Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget to Actual - by Governmental Funds
81	ACC	Financial Reporting	System will provide annual financial report : Statement of Net Assets - Proprietary Funds
82	ACC	Financial Reporting	System will provide annual financial report : Statement of Revenues, Expenses, and changes in net assets - proprietary funds by fund
83	ACC	Financial Reporting	System will provide annual financial report : Statement of Revenues, Expenses, and changes in net assets - proprietary funds by function
84	ACC	Financial Reporting	System will provide annual financial report : Statement of Cash Flows - Proprietary Funds
85	ACC	Financial Reporting	System will provide annual financial report : Statement of Net Assets
86	ACC	Financial Reporting	System will provide annual financial report : Statement of Activities by function
87	ACC	Financial Reporting	System will provide annual financial report: Schedule of Revenue, Expenditures, and Changes in Fund Balance - Budget to Actual
88	ACC	Financial Reporting	System will provide accruals conversion to support GASB reporting standards
89	ACC	Financial Reporting	System will enable report scheduling for distribution to specific system users
90	ACC	Financial Reporting	System will enable the import/export of Microsoft Office documents (i.e. Word, Excel, PDF) for appending to reports for distribution throughout the system
91	ACC	Financial Reporting	System will enable conversion entries to ensure funds balance (e.g., to get the data to a place where staff can create a government wide-statement in the “ACFR Builder” systems)
92	ACC	Financial Reporting	System will provide monthly interim reports (budget/actual information)
93	ACC	Financial Reporting	System will provide reconciliation of the Statement of Revenue, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities
94	ACC	Financial Reporting	System will generate a report that shows the City's cash position.
95	AP	Vendor File	System will use one vendor file for purchasing, accounts payable, and credit cards
96	AP	Vendor File	System will provide multiple telephone numbers (types), and multiple email addresses
97	AP	Vendor File	System will link vendor files to customer files for accounts receivable
98	AP	Vendor File	System will prevent duplicate vendors using multi-field checks (e.g., Tax ID, legal name, other identifiers)
99	AP	Vendor File	System will prevent duplicate vendors by identifying duplicate vendor EINs
100	AP	Vendor File	System will prompt users to collect additional information from vendors when necessary
101	AP	Vendor File	System will enable users with security access to temporarily deactivate vendors
102	AP	Vendor File	System will deactivate vendors that have not been used within a City-defined timeframe
103	AP	Vendor File	System will enable users with security access to merge two vendors, including each vendor's history
104	AP	Vendor File	System will provide parent-child relationships between vendor records
105	AP	Vendor File	System will maintain multiple address types
106	AP	Vendor File	System will maintain multiple location addresses for each vendor
107	AP	Vendor File	System will maintain foreign addresses
108	AP	Vendor File	System will identify default payment remittance addresses
109	AP	Vendor File	System will identify 1099 vendors
110	AP	Vendor File	System will maintain multiple types of 1099 vendors
111	AP	Vendor File	System will identify cumulative purchase history by vendor to identify common vendors
112	AP	Vendor File	System will maintain different types of vendors (onetime, ongoing, etc.) and report based on the “type” of vendor
113	AP	Vendor File	System will enable users to place all vendor payments on hold
114	AP	Vendor File	System will store vendor payment preferences (e.g., ACH, check, or virtual pay)
115	AP	Vendor File	System will identify vendor-specific terms and conditions for purchase orders
116	AP	Vendor File	System will confirm that vendors are not City employees
117	AP	Vendor File	System will store vendors' Certificate of Insurance
118	AP	Vendor File	System will auto-populate vendors' information based on W-9s
119	AP	Vendor File	System will track MBE/WBE designations
120	AP	Vendor Self-Service	System will enable vendors to upload related documents to match POs
121	AP	Vendor Self-Service	System will enable vendors to register with the City as a prospective vendor
122	AP	Vendor Self-Service	System will enable vendors to update contact information
123	AP	Vendor Self-Service	System will enable vendors to classify goods/services using City commodity codes and NIGP codes
124	AP	Vendor Self-Service	System will enable vendors to upload W-9 and other documentation through self-service
125	AP	Vendor Self-Service	System will enable vendors to access purchase orders and submit invoices
126	AP	Vendor Self-Service	System will enable vendors to access and submit bids/quotes
127	AP	Vendor Self-Service	System will enable vendors to access payment status
128	AP	Vendor Performance	System will track vendor performance information and include a comment field
129	AP	Vendor Performance	System will enable users to place vendors in debarment status
130	AP	Invoice Processing	System will be configured to add differing levels of approvers
131	AP	Invoice Processing	System will scan and process invoices for approval
132	AP	Invoice Processing	System will provide automated approval workflows
133	AP	Invoice Processing	System will generate status notifications
134	AP	Invoice Processing	System will fill information for invoices from purchase orders
135	AP	Invoice Processing	System will enable users to enter direct claims without purchase orders
136	AP	Invoice Processing	System will provide approval workflows for invoices from purchase orders and invoices without purchase orders
137	AP	Invoice Processing	System will route invoices for approval based on amount
138	AP	Invoice Processing	System will route invoices for approval based on point of entry (entered by department vs. AP)
139	AP	Invoice Processing	System will route invoices for approval based on PO vs no PO
140	AP	Invoice Processing	System will route invoices for approval based on chart of account information
141	AP	Invoice Processing	System will enable users to make partial invoice payments
142	AP	Invoice Processing	System will apply credit memos to invoices for incorrect invoices or POs
143	AP	Invoice Processing	System will enable payment of multiple purchase orders from one invoice
144	AP	Invoice Processing	System will enable multiple invoices to be received and processed for one purchase order
145	AP	Invoice Processing	System will automatically check for and prevent duplicate invoice numbers for the same vendor to avoid double-payment
146	AP	Invoice Processing	System will enable files to be attached to invoices (e.g., scanned image of invoice)
147	AP	Invoice Processing	System will provide OCR of scanned invoices
148	AP	Invoice Processing	System will not limit characters on invoice numbers (Please note limitations, e.g., special characters, formatting, etc.)
149	AP	Invoice Processing	System will enable users to check status of submitted invoices
150	AP	Invoice Processing	System will enable users to search invoice by project code, item description, or creator
151	AP	Invoice Processing	System will process payments to one-time customers
152	AP	Credit Memo	System will process refunds to one-time customers
153	AP	Credit Memo	System will enable users to upload refund payments from other systems/third-party applications
154	AP	Credit Memo	System will enable users to apply credit memos to invoices
155	AP	Credit Memo	System will set a minimum dollar amount checks can be issued for
156	AP	Matching	System will provide 2 way matching (e.g., purchase order, invoice)
157	AP	Matching	System will provide 3 way matching (e.g., purchase order, receiving document, invoice)
158	AP	Matching	System will provide matching at the line-item level
159	AP	Matching	System will enable limits on PO and invoice prices for matching based on percentages and limits (e.g., invoice can't be greater than 105% of purchase order or $5 [whichever is greater])
160	AP	Matching	System will exclude freight and shipping charges from matching requirements
161	AP	Matching	System will provide notifications when there is not a match
162	AP	Payment Process	System will enable the creation of templates for recurring AP invoices with pre-defined account distribution
163	AP	Payment Process	System will schedule approved invoices using configurable drivers (e.g., invoice date, user-entered date, grouped by department)
164	AP	Payment Process	System will print checks on pre-printed check stock
165	AP	Payment Process	System will print checks with MICR encoding
166	AP	Payment Process	System will print checks with electronic signatures
167	AP	Payment Process	System will pay vendors electronically (e.g., ACH, wire transfer, etc.) using standard NACHA formats (ctx)
168	AP	Payment Process	System will enable printing of checks without any impact on other users in system
169	AP	Payment Process	System will print checks based on regular schedule (pay cycle)
170	AP	Payment Process	System will print on-demand checks (single check printing)
171	AP	Payment Process	System will create/sort checks based upon chart of account information (e.g., fund or department)
172	AP	Payment Process	System will create/sort checks based upon vendor
173	AP	Payment Process	System will create/sort checks based upon payment type (e.g., employee reimbursement, one time vendors, etc.)
174	AP	Payment Process	System will automatically save check images
175	AP	Payment Process	System will send electronic remittance advice for EFT payments to vendor through email
176	AP	Payment Process	System will enable users to issue multiple checks to one vendor in a single check run
177	AP	Payment Process	System will enable users to issue one check for multiple invoices in a single check run
178	AP	Payment Process	System will itemize invoices (including the vendor invoice number) on the remittance advice
179	AP	Payment Process	System will enable users to place payments on hold
180	AP	Payment Process	System will enable users to broadcast messages that will appear on all AP check stubs
181	AP	Payment Process	System will enable users to enter messages for specific vendors that appear on their specific check stubs
182	AP	Payment Process	System will provide positive pay (Status and Vendor Name - Payee Positive)
183	AP	Payment Process	System will provide a service date field on invoices
184	AP	Payment Process	System will ensure the General Ledger records transactions according to GAAP standards
185	AP	Payment Process	System will enable users to download records from the system/cloud while ensuring data security
186	AP	Employee Reimbursement	System will enable employees to enter pre-travel and travel advance requests
187	AP	Employee Reimbursement	System will provide pre-travel (advance request) approval workflows
188	AP	Employee Reimbursement	System will provide GSA per diem and mileage amounts for travel
189	AP	Employee Reimbursement	System will provide self-service reimbursement requests with receipt/document upload abilities in one process
190	AP	Employee Reimbursement	System will link employee reimbursement requests with travel advances
191	AP	Employee Reimbursement	System will ensure all expense reimbursements follow approval workflows
192	AP	Employee Reimbursement	System will track and reimburse multiple types of reimbursements (e.g., travel, training, mileage, uniform, etc.)
193	AP	Employee Reimbursement	System will include per diem travel amounts in employees' paychecks (not a separate check)
194	AP	Retainage	System will automatically calculate retention amounts and remove them from invoices
195	AP	Retainage	System will automatically apply retention amounts to invoice payments from vendor files, contracts, and purchase orders
196	AP	Retainage	System will release retainage by selected payments, based on user-defined approval
197	AP	Retainage	System will release retention by amount
198	AP	Void and Cancel	System will enable users to cancel warrants, and will automatically correct all accounting entries to reverse payment, including contract balances
199	AP	Void and Cancel	System will enable users to void checks and re-issue replacement checks
200	AP	Void and Cancel	System will enable users to cancel prior years' checks, only void current year checks, and will automatically credit back designated accounts
201	AT	General Requirements	System will provide drill-down capabilities for recruitment candidates' profiles
202	AT	General Requirements	System will track performance management records and provide role-based security for accessibility
203	AT	General Requirements	System will purge records based on user-defined timeframes
204	AT	Job Announcement	System will create job announcements to fill any open positions and job classifications
205	AT	Job Announcement	System will create job announcements that contains all City required data (data may be different for each job announcement)
206	AT	Job Announcement	System will classify pre-requisite information as either mandatory or desired
207	AT	Job Announcement	System will create job posting announcements with position module information and will enable users to add/edit unique information
208	AT	Job Announcement	System will include salary/comp ranges for positions job postings
209	AT	Job Announcement	System will route job announcements through approval workflows prior to posting
210	AT	Job Announcement	System will track posting dates for job announcements
211	AT	Job Announcement	System will provide automatic job postings (post-approval) to third party sites (please list the job boards that the postings will automatically post to in the comments)
212	AT	Job Announcement	System will restrict users access to recruitment based on their business criteria (e.g. PD, Fire, City)
213	AT	Job Announcement	System will integrate with social media for application pool/recruiting (e.g. Linked In, etc.)
214	AT	Job Announcement	System will provide text communications throughout the recruitment process
215	AT	Job Announcement	System will provide digital signature functionality
216	AT	Job Announcement	System will enable authorized users to import/export data from the system
217	AT	Job Announcement	System will be accessible in multiple languages
218	AT	Job Announcement	System will be ADA compliant
219	AT	Job Announcement	System will process information in real-time
220	AT	Job Announcement	System will feed job postings (system-created) to other third-party systems
221	AT	Job Announcement	System will pull job postings created in other third-party systems
222	AT	Job Application	System will manage different application templates for different recruitment types (e.g., temporary, internal, full time, etc.)
223	AT	Job Application	System will include job application templates that contain Citywide questions and standard information
224	AT	Job Application	System will enable users to add position-specific questions to the job application templates
225	AT	Job Application	System will enable applicants to save multiple resumes
226	AT	Job Application	System will enable applicants to create and save profiles/applications, even if they are not ready to apply for a specific job at that time
227	AT	Job Application	System will enable applicants to apply to more than one position, and/or allow City staff to recommend the applicant to other jobs besides the one they originally applied for
228	AT	Job Application	System will accept applications for volunteers and/or non-compensated positions such as Boards, Committees, etc.
229	AT	Job Application	System will prompt applicants in the application pool to update their resume after a user-defined space of time
230	AT	Recruitment Plan	System will purge/remove applications that are in the application pool after a user-defined space of time
231	AT	Recruitment Plan	System will query applicant pool for certain characteristics (e.g., certifications)
232	AT	Recruitment Plan	System will enable staff to analyze minimum qualifications against job classification characteristics and qualifications
233	AT	Recruitment Plan	System will provide detailed reporting metrics for the City’s user-defined recruitment goals
234	AT	Recruitment Plan	System will extract and analyze data from job descriptions, candidate applications, and current employee pay structures within the same grade to produce fair and data-supported compensation recommendations for all scenarios
235	AT	Recruitment Plan	System will confirm vacant positions at the time of recruitment
236	AT	Applicant Self-Service	System will enable users to apply for positions via the web
237	AT	Applicant Self-Service	System will send automatic notifications when applications are completed, submitted by applicant, and received
238	AT	Applicant Self-Service	System will enable applicants to upload files to web application (e.g., resume, certification, etc.)
239	AT	Applicant Self-Service	System will enable users to create profiles and apply to multiple jobs without re-entering information
240	AT	Applicant Self-Service	System will track interview dates
241	AT	Applicant Self-Service	System will enable applicants to review where they are in the hiring process
242	AT	Applicant Self-Service	System will enable applicants to schedule and confidentially track assessments, interviews, screenings, pre-employment medicals/fitness exams, etc.
243	AT	EEO Reporting	System will track all EEO information
244	AT	EEO Reporting	System will manage EEO questionnaires
245	AT	EEO Reporting	System will hide EEO data from non-authorized users via role-based access (including recruiting managers)
246	AT	Applicant Tracking	System will pre-screen applicants to determine eligibility based on key requirements
247	AT	Applicant Tracking	System will retain applications for durations required by law
248	AT	Applicant Tracking	System will track the application process
249	AT	Applicant Tracking	System will enable users to add comments about application status
250	AT	Applicant Tracking	System will identify applicants as past or current employees
251	AT	Applicant Tracking	System will prevent unauthorized users from viewing confidential information (criminal history, medical info, etc.)
252	AT	Applicant Tracking	System will notify applicants when positions have been filled or pulled
253	AT	Applicant Tracking	System will notify departments when positions have been filled or pulled
254	AT	Applicant Tracking	System will notify departments when applicant statuses have changed (e.g. 'hired' or 'offer accepted' or 'declined')
255	AT	Applicant Tracking	System will track employee history and applicant's application history (track the number of jobs an applicant has applied for by department)
256	AT	Applicant Tracking	System will track the history of applicants, including reasons they weren't hired or didn't proceed in the application process (not hired, failed PT test)
257	AT	Applicant Tracking	System will track exam/assessment scores from third party systems where exams were taken
258	AT	Eligibility Lists	System will enable users to manually add to or remove applicants from eligibility lists
259	AT	Eligibility Lists	System will route eligibility lists for approval (e.g., certification by City Manager)
260	AT	Eligibility Lists	System will maintain referral lists (i.e., applicants that are a good fit for the position)
261	AT	Eligibility Lists	System will track dates for adding/removing applicants from eligibility lists
262	AT	Eligibility Lists	System will enable the administration of separate eligibility lists for each job classification
263	AT	Eligibility Lists	System will enable users to override the system-generated eligibility list
264	AT	Eligibility Lists	System will manage rolling eligibility lists (list stays active but applicant drops off list after set period of time)
265	AT	Eligibility Lists	System will maintain multiple eligibility lists for each classification including a main list
266	AT	New Hire (Onboarding)	System will enable new hires to receive and acknowledge City policies and the employee handbook during onboarding
267	AT	New Hire (Onboarding)	System will manage personal and City emails for applicants/new hires
268	AT	New Hire (Onboarding)	System will include an onboarding portal/page for welcome notices, etc.
269	AT	New Hire (Onboarding)	System will manage pre-requisite new hire training
270	AT	New Hire (Onboarding)	System will automatically report through/with E-Verify
271	AT	New Hire (Onboarding)	System will track when level 2 fingerprinting expire
272	AT	New Hire (Onboarding)	System will assign Employee ID numbers
273	AT	New Hire (Onboarding)	System will generate notifications when benefits selections are completed
274	AT	New Hire (Onboarding)	System will change new hire status
275	BUD	General	System will provide comparative reporting and inquiries throughout the budget process
276	BUD	General	System will provide an automated iterative communication process throughout budget development (e.g., for changes and updates to budget structures and values)
277	BUD	General	System will provide unlimited versions (or levels) of the budget both for departmental and city wide requests
278	BUD	General	System will provide multiple year budgeting and reporting
279	BUD	General	System will provide multiple year budgeting for projects/grants
280	BUD	General	System will integrate with MS Excel and MS Word for analysis and documentation
281	BUD	General	System will provide analysis tools for trend analyses based on budget history
282	BUD	General	System will integrate with project and grant accounting to provide data for capital budget development and tracking
283	BUD	General	System will provide multi-year funding source budgeting
284	BUD	General	System will provide revenue budgeting
285	BUD	General	System will provide parallel operating and capital budget development processes
286	BUD	General	System will warn users when budget lines are projected to exceed budget
287	BUD	General	System will manage line-item budget requests and versioning
288	BUD	General	System will track multiple funding sources for a single line item
289	BUD	General	System will enable changes to funding sources after their initial selection
290	BUD	General	System will translate budget data using visualization tools
291	BUD	General	System will manage decision-making variables (e.g., FTEs') related to budgeting
292	BUD	General	System will split revenue between multiple departments and make allocations based on user-defined percentages
293	BUD	General	System will track budget requests at the line-item level
294	BUD	General	System will use AI (machine learning) for financial reporting (Explain functionality in comments)
295	BUD	General	System will use AI (machine learning) for reporting recurring journal entries (Explain functionality in comments)
296	BUD	General	System will use AI (generative) for reporting unusual/non-recurring journal entries (Explain functionality in comments)
297	BUD	General	System will use AI (generative) for reporting recurring journal entries (Explain functionality in comments)
298	BUD	Budget Requests	System will accommodate entering departmental budget details (by accounting structure within a department)
299	BUD	Budget Requests	System will enable departments to include narratives in their budget requests
300	BUD	Budget Requests	System will maintain versioning, identifying who makes changes in the system
301	BUD	Budget Requests	System will enable users to maintain version history while promoting one version for submission to budget development process
302	BUD	Budget Requests	System will enable users see prior years actuals and prior year budgets in the budget module
303	BUD	Budget Requests	System will provide ad-hoc and dashboard reporting
304	BUD	Budget Requests	System will integrate with the HR/payroll system to provide staffing budget data, and FTEs
305	BUD	Budget Requests	System will provide workflow approvals
306	BUD	Budget Requests	System will enable entering budget details for project budgets (over multiple years - up to life of project)
307	BUD	Budget Requests	System will pre-populate budget entry fields with the previous year's adopted budget
308	BUD	Budget Requests	System will pre-populate budget entry fields based on various user preferences
309	BUD	Budget Requests	System will prepare budgets for revenues and expenses
310	BUD	Budget Requests	System will enable departments enter budget requests, including requested budget amounts
311	BUD	Budget Requests	System will enable departments enter budget requests, including changes/additions/deletions of positions
312	BUD	Budget Requests	System will enable departments enter narrative information with budget requests (E.g., department goals, challenges, highlights of major changes, etc.)
313	BUD	Budget Requests	System will enable departments attach documentation when entering budget requests
314	BUD	Budget Requests	System will group budget requests into decision packages (e.g., multiple line items that go together)
315	BUD	Budget Requests	System will enable budget requests to be identified as supplemental requests
316	BUD	Budget Requests	System will prioritize budget requests (decision packages)
317	BUD	Budget Requests	System will enable users to create different budget projections/scenarios (e.g., what if 5% cut?)
318	BUD	Budget Requests	System will enable users to apply percentages, fixed amounts, or other formula-driven increases/decreases to budgeted figures on a line-by-line basis
319	BUD	Budget Requests	System will enable users to flag one-time budget events that it automatically removes from the next years' budget
320	BUD	Budget Requests	System will integrate with the contracts module to ensure future year costs for multi-year contracts are included in departmental budget requests
321	BUD	Budget Requests	System will manage multi-year contracts that renew every year (please explain functionality in the comments)
322	BUD	Budget Requests	System will enable users create multiple versions of budget requests for "what if" scenario simulation
323	BUD	Budget Requests	System will lock the requested budget based on the object code
324	BUD	Program Budgeting	System will enable users to prepare budgets by program (can be across multiple departments)
325	BUD	Program Budgeting	System will prioritize program budgets
326	BUD	Program Budgeting	System will link project budgets to strategic goals
327	BUD	Program Budgeting	System will track performance measures on each program
328	BUD	Program Budgeting	System will track program narrative and goals for each program
329	BUD	Budget Development	System will automatically roll department worksheets into the organization-wide master budget
330	BUD	Budget Development	System will maintain history of multiple budget versions (e.g., requested, recommended, adopted, revised, etc.)
331	BUD	Budget Development	System will enable users modify all departmental budget worksheets, via security and workflow approvals
332	BUD	Budget Development	System will provide revenue and expenditure forecasting with scenario modeling capabilities
333	BUD	Budget Development	System will provide forecasting based on benefits costs and collective bargaining/known future benefit changes
334	BUD	Budget Development	System will forecast debt scenarios
335	BUD	Budget Development	System will create exportable budget books from entered data
336	BUD	Budget Development	System will automate budget book updates based on changes during budget development
337	BUD	Capital Budgeting	System will facilitate the development of a multi-year capital improvement plan, up to 10 years
338	BUD	Capital Budgeting	System will prioritize capital projects by year
339	BUD	Capital Budgeting	System will roll up project budgets to create departmental capital budgets and the overall capital improvement plan
340	BUD	Capital Budgeting	System will provide multi-year capital project budgeting
341	BUD	Capital Budgeting	System will utilize multiple funding sources to develop capital budgets
342	BUD	Capital Budgeting	System will identify spending information on bond related issues, especially for bonds that fund multiple projects
343	BUD	Capital Budgeting	System will feed individual capital project budgets into the budget module
344	BUD	Capital Budgeting	System will enable users to identify ongoing operating costs for each capital project
345	BUD	Capital Budgeting	System will enable users to reconcile and report against project accounting and General Ledger
346	BUD	Personnel Budgeting	System will project and budget tax and benefit costs based on current employee salary and current benefit elections
347	BUD	Personnel Budgeting	System will project and budget tax and benefit costs based on position salary range and default benefit elections
348	BUD	Personnel Budgeting	System will enable users request new positions in proposed budgets
349	BUD	Personnel Budgeting	System will enable proposing changing position statuses as part of budget development (e.g., funded - unfunded positions)
350	BUD	Personnel Budgeting	System will enable users to propose salary amount changes based on security and permissions (i.e., reclassification )
351	BUD	Personnel Budgeting	System will automatically adjust benefits/tax amounts with changes to salary amounts
352	BUD	Personnel Budgeting	System will enable allocation of position costs to multiple segments of the Chart of Accounts (e.g., organizational codes, programs, projects, grants, etc.)
353	BUD	Personnel Budgeting	System will calculate personnel based on FTE
354	BUD	Personnel Budgeting	System will provide different fixed cost distribution based on percentage allocation to a department
355	BUD	Personnel Budgeting	System will mirror personnel budget with position control structure in the HR module
356	BUD	Personnel Budgeting	System will project equipment costs (i.e., vehicles, software, hardware) associated with new requested positions
357	BUD	Personnel Budgeting	System will project ongoing maintenance equipment costs associated with new requested positions
358	BUD	Personnel Budgeting	System will notify internal service departments of new positions requested by operating departments so they can increase their budgets for equipment and maintenance based on system projections
359	BUD	Budget Projections	System will calculate budget estimates to project spending during the remainder of the fiscal year
360	BUD	Budget Projections	System will project revenues and expenses
361	BUD	Budget Projections	System will provide budget projections based on user-defined parameters
362	BUD	Budget Projections	System will provide straight-line projections
363	BUD	Budget Projections	System will provide projection methods based on last year actuals
364	BUD	Multi-Year Budgeting	System will manage a two-year budget, roll the change, and adjust for the second year within the system.
365	BUD	Multi-Year Budgeting	System will roll dates (e.g. benefit allocations) from one year to the next.
366	BUD	Multi-Year Budgeting	System will provide different scenarios for years one and two
367	BUD	Budget Adjustments	System will enable departments to propose internal budget transfers, via workflow approvals and notifications, for capital and operating budgets
368	BUD	Budget Adjustments	System will provide workflows based on transferring party and receiver (e.g., within department/division or between department/division)
369	BUD	Budget Adjustments	System will provide workflows based on transfers within or between budget categories (e.g., salary/supplies/materials/etc.)
370	BUD	Budget Adjustments	System will enable departments to propose additional budget requests (after the budget is approved)
371	BUD	Budget Adjustments	System will validate and enforce rules that all budget amendments and transfers must balance
372	BUD	Budget Adjustments	System will provide funds availability check when entering budget amendments
373	BUD	Budget Adjustments	System will enable users to view workflow status of a pending budget adjustment request
374	BUD	Budget Projections	System will track KPIs/Performance (especially non-numeric values)
375	BUD	Budget Adjustments	System will generate a summary of changes in the dashboard
376	BUD	Budget Adjustments	System will provide an exclusive executive-level dashboard
377	BUD	Capital Budgeting	System will enable users to drill down and view detailed Pcard/expense information
378	BUD	Capital Budgeting	System will incorporate scoring criteria to prioritize capital projects.
379	BUD	Capital Budgeting	System will track and show contingencies for capital projects
380	BUD	Capital Budgeting	System will enable departments to view capital project requests
381	BUD	Capital Budgeting	System will track revenue and expenditures in a subledger
382	BUD	Capital Budgeting	System will enable users to monitor both hard and soft costs for a project
383	CA	Asset Set Up	System will track capitalized items
384	CA	Asset Set Up	System will sort assets by funding type (e.g., grants)
385	CA	Asset Set Up	System will track non-capitalized items (items valued below the depreciation threshold amount) and is able to differentiate these items from capital assets
386	CA	Asset Set Up	System will identify assets based on capitalization threshold
387	CA	Asset Set Up	System will enable different capitalization thresholds for each asset type
388	CA	Asset Set Up	System will integrate asset functionality with all other system-based financial functions (e.g., procurement and payables, project/grant accounting and budget/GL)
389	CA	Asset Set Up	System will enable assets to have multiple account distributions (including multiple funds)
390	CA	Asset Set Up	System will track infrastructure assets in bulk (e.g., roads, pipes, apertures, etc.)
391	CA	Asset Set Up	System will automatically generate a unique asset number for each city asset
392	CA	Asset Set Up	System will enable multiple unique IDs for a single asset (e.g., Asset ID, Department ID, or ID from another application)
393	CA	Asset Set Up	System will generate tags for attaching to assets
394	CA	Asset Set Up	System will track asset information including description, dates, relevant numbers (VIN, serial, barcode, etc.), location, method of acquisition, etc.
395	CA	Asset Set Up	System will track asset disposal information
396	CA	Asset Set Up	System will track the Catalog of Federal Domestic Assistance (CFDA) number to the asset
397	CA	Asset Set Up	System will enable users to attach pictures and documents to assets
398	CA	Asset Set Up	System will track and identify the finance sources of assets
399	CA	Asset Set Up	System will track leased assets in compliance with GASB 87, 96, and any other legal or industry requirements
400	CA	Asset Set Up	System will track subscription-based software
401	CA	Asset Set Up	System will provide barcode technology for asset identification and inventory
402	CA	Asset Set Up	System will manage barcode, image recognition, and RFID technology for asset inventory management (e.g., smart phone readers, barcode, etc.) (Please provided all available options in the comments)
403	CA	Asset Set Up	System will integrate with the City's GIS platform for asset location and/or descriptions
404	CA	Asset Set Up	System will provide parent-child relationships for assets
405	CA	Asset Set Up	System will reference old assets to replacement assets
406	CA	Asset Set Up	System will enable assets in the "Construction in Progress" phase to be held in a CIP account and not placed in service until completed/officially accepted
407	CA	Asset Set Up	System will identify assets from the CIP file
408	CA	Asset Set Up	System will track asset acquisition dates
409	CA	Asset Set Up	System will track asset expiration dates
410	CA	Asset Set Up	System will track asset warranty information
411	CA	Asset Set Up	System will track software licenses in compliance with GASB 96 and all relevant GASB standards
412	CA	Asset Set Up	System will enable assets to be owned by multiple funds (governmental and enterprise) by a percentage share
413	CA	Asset Set Up	System will identify asset custodians (e.g., cell phone identifies user)
414	CA	Asset Set Up	System will flag assets that have restrictions (e.g., bond-funded or grant-funded assets)
415	CA	Asset Set Up	System will flag assets per allowable and unallowable users
416	CA	Asset Set Up	System will identify multiple assets from a requisition, purchase order, or invoice
417	CA	Asset Set Up	System will communicate between departmental stakeholders
418	CA	Asset Acquisition	System will provide approval workflows for adding new assets
419	CA	Asset Acquisition	System will provide effective date posting for asset acquisitions
420	CA	Asset Acquisition	System will identify potential fixed assets from the purchasing module (purchase order) by chart of accounts (purchased from capital account)
421	CA	Asset Acquisition	System will identify potential fixed assets from the budgeting module by chart of accounts (purchased with approved project)
422	CA	Asset Acquisition	System will identify potential fixed assets from the purchasing module by dollar amount
423	CA	Asset Acquisition	System will enable users to manually identify/flag potential fixed assets from the purchasing module
424	CA	Asset Acquisition	System will identify potential fixed assets from the accounts payable module by chart of accounts (payment from capital account)
425	CA	Asset Acquisition	System will identify potential fixed assets from the accounts payable module by dollar amount
426	CA	Asset Acquisition	System will enable the manual creation of assets that do not flow through purchasing or accounts payable (e.g., assets below threshold or donated assets)

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File details come from the government source that posted it. Updated Apr 27, 2026.