COSC_ATT_G_Interface_List.xlsx

This is an Interface List attachment for the City of St. Cloud, Florida's Enterprise Resource Planning (ERP) system procurement, detailing the current systems requiring integration or replacement. The City identified 40 existing systems across Finance, Human Resources, Procurement, Customer Billing, and Capital Asset Management functions that must be addressed through the new ERP implementation. Systems designated for replacement with the ERP include Central Square/AS400 (accounting, payroll, and asset depreciation), OpenGov (budget preparation), Cognos (reporting), HRIS (human resources), ExecuTime (timekeeping), NeoGov (recruitment and personnel actions), and various billing systems including WasteWorks, DetailCommander, DigiTech, and TrackIt. Systems identified for retention with permanent interface connections include Operative IQ (fire department asset and maintenance management), CityWorks (work order and asset tracking), RecTrac (facility rental billing), LaserFiche (document storage), and several payment processing systems. The interface list specifies data direction requirements (inbound only, outbound only, or bi-directional), interface duration (temporary during implementation or permanent for system lifetime), and data transfer frequency parameters (real-time every 15 minutes, hourly, daily, weekly, or monthly). Vendors are required to complete this attachment by identifying all proposed Third Party Systems and defining their integration approach, data flow direction, duration, and transfer frequency relative to the new ERP system, with supporting comments on implementation strategy.

The interface list serves as a critical planning document for vendor proposals, establishing the foundation for data migration strategy and post-implementation system coexistence. Vendors must identify whether each current system will be replaced by native ERP functionality, replaced by a new Third Party System proposed as part of their solution, or retained with a permanent interface build. The document establishes standardized response options to ensure consistency across all proposals and to facilitate comparative evaluation of vendors' integration approaches. No pricing information, budget allocations, set-asides, or incumbent vendor details are included in this attachment; the interface list functions solely as a technical requirements and planning tool to guide vendor scoping and cost estimation for system integration and data conversion activities across the City's diverse operational systems.