COSC_ATT_H_Conversions.xlsx

This is a Data Conversions Attachment document for the City of St. Cloud, Florida's Enterprise Resource Planning (ERP) Software and Implementation Services contract opportunity. The attachment details the data conversion requirements across multiple functional areas including Asset Management, Customer Billing, Finance, Human Resources, Treasury, Accounting, and Procurement. The City requires conversion of various data types in CSV and PDF formats, with estimated record volumes ranging from 10 records (Treasury Point-of-sale monthly report) to 100,000 records (Annual budget request). Key datasets include 50,000 capital asset records, 30,000 customer records, 10,000 finance accounts, 700 personnel records, 2,000 vendor records, and 600 open contracts, among others. The document serves as a vendor response template where proposers must indicate agreement with each data conversion item, confirm inclusion in their pricing, and estimate the consulting hours and client hours required for successful data migration.

The attachment includes a response format with four columns requiring vendors to confirm acceptance of each conversion task (Y/N), specify whether the effort is included in the proposed price (Y/N), and provide estimated resource requirements in consulting and client hours. The document appears part of a comprehensive RFP process where vendors must address financial, human resources, accounting, procurement, treasury, and capital asset management system implementations. The attachment does not specify pricing terms, award dates, contract duration, or renewal options within the visible content; however, the conversion effort represents a critical implementation component that vendors must price and resource appropriately as part of their overall ERP proposal response.