COSC_ATT_B_Prof_Svcs_Reference.docx
DOCX document 38 KB Posted
- Attached to
- Enterprise Resource Planning (ERP) Software and Implementation Services State and local contract opportunity
- Solicitation number
- 2026-027
- Issued by
- Polk County, Florida
About this file
This is an attachment to an RFP issued by the City of St. Cloud, Florida, outlining the professional services reference requirements for vendors responding to the Enterprise Resource Planning (ERP) Software and Implementation Services procurement. Proposers must submit three references for implementation services that closely reflect consulting projects similar to the City's scope of work. The RFP encompasses Finance modules (general ledger, accounting, financial reporting, project and grant accounting, budget management, accounts payable and receivable, treasury management, and capital asset management) and Human Resources modules (employee files, benefit enrollment, personnel evaluations, recruitment, time entry, payroll, and new hire onboarding/offboarding). The proposal response deadline is June 9, 2026, at 10:00 a.m., with committee evaluation beginning June 15, 2026, interviews and demonstrations scheduled for July 20, August 3, and August 10, 2026, and a Notice of Intent to Award anticipated by August 28, 2026. Contract negotiations are expected between September and October 2026, with implementation beginning November 2026 and a go-live target date of October 2028.
References must be submitted using the prescribed format and include general background information (client name, number of employees, operating budget size, and contact details), specific project scope indicating which functional areas received implementation services, technology information detailing the vendor's role in project management, configuration, requirements traceability, change management, business process reengineering, testing, technology sizing, and post-production support, and deployment type (on-premise, hosted service, managed service, or SaaS). The City will not accept responses indicating that references will be provided at a later time, and proposers must document the date of initial go-live, any upgrade dates, current software version, and additional comments as necessary. The City of St. Cloud operates with an annual budget of approximately $214.8 million and employs approximately 730 permanent and seasonal staff, currently transitioning from a legacy AS 400-based Central Square system in use since 2005.
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Text version
RFP for Enterprise Resource Planning (ERP) Software and Implementation Services City of St. Cloud, Florida
Attachment B – Professional Services (References)
Please provide three references for implementation services for the proposed solution that most closely reflect consulting projects that are similar to the City’s scope of work. Proposers must use the following format to submit reference. NOTE: The City will not accept responses that indicate that references will be provided at a later time.
GENERAL BACKGROUND
Name of Client:
Number of Employees:
Size of Operating Budget:
Contact Name:
Contact Title:
Contact Phone:
Contact Email:
PROJECT SCOPE
(Place an “X” only in boxes for which implementation was conducted) Financials
Accounting
Purchasing
Budget Preparation
Grant/Project Accounting
Accounts Payable
Asset Management
Customer Billing
Treasury
Financial Transparency
Accounts Receivable
Cashiering
HR/Payroll
Human Resources
Benefits
Scheduling
Personnel Actions
Payroll
Other
Work Order Management
Inventory Management
Optional
Treasury Management
Tax Collection
TECHNOLOGY INFORMATION (Indicate Role with “P” or “SP”) (Indicate with “P” (Primary) or “SP” (Sub-Primary) role for implementation task related to reference) Financials
| Role |
| Task |
| Role |
| Task |
| Role |
| Task |
Project Management
Configuration
Traceability Requirements
Change Management
Business Process Reengineering
Testing
Technology Sizing
Post Production Support
OTHER INFORMATION
Date of Initial Go-Live:
Upgrade Date:
Current Version of Software:
Type of Deployment (Place an X in all boxes that apply):
On-Premise
Hosted Service
Managed Service
SaaS
Other Comments (attached separate sheets as needed):
COSC_ATT_B_Prof_Svcs_ References image1.jpeg
File details come from the government source that posted it. Updated .