Hwy 54 Bridge RFP.pdf

City of Peachtree City 151 Willowbend Road Peachtree City, GA 30269 Phone: 770-631-2515 Fax: 770-631-2507 PeachtreeCityGA.gov Purchasing Department

February 6, 2026

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed proposals (one original and three copies) at the office of Public Works, 209 Mcintosh Trail, Peachtree City, Georgia 30269, for firms interested in providing professional services for design of a new multi-use path bridge over the existing Highway 54 W, Walt Banks Road and Carriage Lane intersection area, until 3:00 p.m. local time on Tuesday, March 10, 2026. The proposals will be opened at that time and place and the name of each Proposer shall be announced.

The specifications and requirements are available on the City’s web site at www.peachtree-city.org.

Four copies of the proposals (one original and three copies) are to be submitted in a sealed envelope, with the name of the project (Highway 54 Bridge) clearly marked on the face of the envelope. The date and time of opening are also to be included, along with the name of the company submitting the proposal. Items to be included in the proposal package are listed in the attached directions and specifications. The proposal made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

A pre-proposal conference call will be held Tuesday, February 24 at 1:00 pm local time. Interested parties must email Angela Egan, the Purchasing Manager, at aegan@peachtree-city.org at least 24 hours in advance of the meeting for a digital invitation.

It is the City’s intention to have a panel review the proposals. The panel will base their decisions on the weighted criteria within the Scope of Work.

The City Attorney may review and approve any contract and the Peachtree City Council, at a regularly scheduled meeting, will award the contract.

No proposals may be withdrawn for a period of ninety (90) days after the scheduled time to receive the proposal. Any request for clarification must be made in writing (hand delivered, letter, fax, or e-mail – aegan@peachtree-city.org) to Angela Egan, Purchasing Manager, by the close of business, no less than five business days prior to the submission of proposals. Any clarification issued will be in the form of an addendum to the proposal instructions, plans, or specifications and will be issued to all potential offerors not later than seventy-two (72) hours prior to the time of submission of proposals. Any addendums will also be placed on the City’s web site at www.peachtree-city.org. Although the Purchasing Department will make an effort to send any addendum to known firms, it is the proposer’s ultimate responsibility to ensure that they have all applicable addenda prior to submittal. This may be accomplished via contact with the Purchasing Manager or by visiting the City’s website prior to submitting.

The City reserves the right to award the contract on the basis it deems to be in the City’s best interest.

The City will choose the best, responsible, or responsive offer. The City will exercise its discretion in awarding the contract to the offeror who best satisfies the needs of the City. The City also reserves the right to reject any and all proposals and to waive any and all irregularities. The City’s policy and procedures for this process are available in the Purchasing Department for inspection.

Proposals will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

A comprehensive copy of data, materials, and documentation as finalized and prepared for and submitted to the City in response to this request for proposals shall be furnished to the City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50-18-70, et.seq., unless otherwise provided by law.

Sincerely, Angela Egan Purchasing Manager

Attachment

Appendix A – Concept Plan Drawing Appendix B – Hourly Rates Appendix C – E verify Forms Appendix D – Agreement Contract

CITY OF PEACHTREE CITY

REQUEST FOR PROPOSALS

TO DESIGN A PEDESTRIAN BRIDGE AND MULTI-USE PATH EXTENSION PROJECT

INTRODUCTION

The City is seeking proposals from qualified consulting firms to provide professional services for design of grading, traffic control, drainage, utility detection and relocation, ramp and bridge construction, landscaping, and multi-use path extension for the existing Highway 54 W, Walt Banks Road and Carriage Lane intersection area, for the City of Peachtree City.

BACKGROUND

The City is a suburban area located in Fayette County, Georgia. It is part of Metro Atlanta; and lies approximately 31 miles south of the city limits. Peachtree City is a planned community consisting of 5 distinct villages and has 100 miles of multi-use paths which citizens use for both leisure and commuting.

The population currently sits at 38,000 residents and continues to increase as young families move into the area. Peachtree City is considered a “bedroom community” with many citizens commuting to Atlanta for work, however there are also several large international employers within the city itself. Opportunities for employment in Fayette County continue to increase as the film industry grows and large companies expand their presence in the city.

Peachtree City benefits from its extensive multi-use path system, allowing pedestrians, bicyclists, and cart drivers to travel across the City without having to use the main roads, reducing traffic congestion. However, The Walt Banks/Carriage Lane intersection on HWY 54 has limited connectivity to the rest of the path network. Citizens cannot cross HWY 54 at this location using the multi-use trails. The northern path currently ends at Walt Banks Road. If a path user wants to travel south, the current path network requires an impractical amount of backtracking to reach Shakerag Hill. For path users to safely and practically travel across HWY 54 and other major roads in this area, further connections are required.

Providing a way for citizens to cross HWY 54 would provide better connectivity to nearby schools, residential neighborhoods, and commercial districts. This project is expected to lower the use of cars for travelling between the various destinations and increase adoption of alternate transportation methods in the City.

This project will also enhance safety along this High-Injury Network by providing a grade separated crossing. Citizens have long requested a separate grade crossing in this area of the City. This project was included in the 2023 SPLOST referendum at the behest of citizens and they voted for approval. Its construction should benefit both users of the extended trail and bridge itself, as well as drivers who will potentially benefit from reduced traffic.

DEMOGRAPHIC DATA

The City has a large aging population, however, there is an increase of young families moving to the area.

The median age in the city is 44, with 18% of the population being over 65 years old. According to the most recent census, the population consists of 77% white, 6.9% black or African American, 7.7% Asian, 0.5% Native Hawaiian or Pacific Islander, and 8% Hispanic or Latino. 15.2% of the population speak a language other than English at home. The median household income is $103,000 per year, and there are 14,344 households with an average of 2.63 persons per household. The average home price is approximately $380,000. 59% of the population hold a bachelor’s degree or higher, and 98% of the population hold a high school diploma. 6.9% of the population under 65 has a disability.

PROJECT DESCRIPTION / SCOPE OF WORK

The City is seeking proposals from qualified consulting firms to provide services to design a multi-use path extension and bridge construction around the existing Highway 54 W, Walt Banks Road and Carriage Lane intersection area. This project will extend the multi-use path from Prime Point to a proposed bridge across Highway 54 W, west of the Robinson Road intersection. It then extends to Shakerag Hill, and south to Robinson Road where it crosses and extends north along Robinson Court. It then crosses Carriage Lane and back along the south side of Highway 54 W till it terminates south of Broken Bow Dr.

Pre-Design Services were provided by Integrated Science & Engineering resulted in the concept plan and other information in Appendix A, Figures 1-3. Figure 1 shows the proposed location of the multi-use path.

Figure 2 shows typical sections of the proposed paths, street crossings, and the bridge. An example image of a similar switchback and pedestrian bridge is provided in Figure 3.

In addition to traditional roadway, storm drainage, and path design, the City is also requiring the selected firm to address stormwater run-off from this project and ensure no impact to downstream properties.

Anticipated Outline of Project Approach

Surveying, Geotechnical Investigations, Ecological Evaluations 30% Design, Engineers Cost Estimate 70% Design, Complete Environmental Permitting, Update Engineers Cost Estimate 90% Design, Updated Engineers Cost Estimate ROW and Easement Acquisitions (if necessary) GDOT Permitting 100% Construction Documents including Specifications and a Project Manual Bid Phase Services Construction Administration Project Closeout (punch list, as-builts)

GDOT Area Classes

1.06a NEPA Documentation

1.10 Traffic Studies

1.13 Non-Motorized Transportation Planning

3.02 Two-Lane or Multi-Lane with Curb and Gutter Generally Free Access Highway Design including Storm Sewers

3.08 Landscape Architecture

3.10 Utility Coordination

3.12 Hydraulic and Hydrological Studies (Roadway)

3.13 Facilities for Bicycles and Pedestrians

3.15 Highway Lighting

4.01a Minor Bridges Design

5.01 Land Surveying

5.02 Engineering Surveying

5.08 Subsurface Utility Engineering

6.01a Soil Surveys 6.01b Geological and Geophysical Studies

6.02 Bridge Foundation Studies

8.01 Construction Supervision

9.01 Erosion, Sedimentation, and Pollution Control and Comprehensive Monitoring Program

9.03 Field Inspections for Compliance of Erosion and Sedimentation Control Devices Installations

OTHER REQUIREMENTS

The project must be designed to meet or exceed all applicable City, State and Federal regulations. The firm must demonstrate experience and expertise with multi-use trails and bridges, and ADA compliance. The design must meet GDOT Plan Development Process requirements to meet federal grant requirements. The design must also meet AASHTO Bike and Pedestrian Guidelines, and Peachtree City’s local design manual and ordinances.

Design services will be locally funded, but construction is anticipated to fall under federal guidelines to meet grant funding requirements.

The respondents’ proposals shall include all professional services necessary for the project including surveying, right-of-way and easement plats, right-of-way acquisitions, geotechnical investigations, permitting and wetlands/State Waters investigations, and GDOT Permitting.

DESIGN FIRM PROPOSAL REQUIREMENTS

Qualifications and Experience:

Selected firm shall show that they are currently pre-qualified by the Georgia Department of Transportation in at least the area classes listed above (or include subcontractors who are pre-qualified in the area classes not covered by the prime).

Selected firm shall have previous experience in designing overhead bridges, ADA compliant ramps, multi-use paths, and stormwater drainage projects. Please provide the following information.

o Contractor/Firm experience and qualifications that would be germane to this project.

o Assigned staff experience and qualifications/resumes.

o Flowchart of Project Team o Estimated project timeline

In-House Capabilities:

o Organizational depth and current workload – Demonstrate capacity and resources to complete the design and permitting within 12-15 months of being awarded the project.

Once the permitting and any ROW/easement acquisitions are complete, the City intends to issue the project for bids.

o Indicate the percentage of services that will be performed in-house vs. those that will be subcontracted. The qualifications, experience and staffing for all subcontractors must be included in the submittal.

Cost:

Provide hourly rate schedule for employees working on the project – See Appendix B.

References:

Submit at least 3 previous projects of similar scope.

o Project name, location and description o Owner o Date completed o Price o Reference contact – address, email and phone

The City reserves the right to request reference information from developed sources in addition to the references provided in the proposal.

Proposal Package:

Provide complete proposal package per the following Proposal Submission Requirements Section.

SELECTION WEIGHTING CRITERIA

It is anticipated that one firm will be selected based on the following detailed criteria:

WEIGHT

% ITEM

Project Understanding and Approach

Qualifications and Relevant Experience

In-House Capabilities

Cost (a comparison of the Hourly Rate Categories shown in Appendix B)

References

Proposal Package Completeness

PROPOSAL SUBMISSION REQUIREMENTS

The proposal should contain all information requested and any additional information necessary to summarize the overall benefit of the proposal to the City. This solicitation does not commit the City to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part of this proposal process if it is in the best interest of the City. Following contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract in accordance to this proposal is dependent upon the recommendation of the city staff and the approval of the City Council

Process for Submitting Proposals

1. Preparation of Proposal Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the technical proposal, the Proposer should reference those materials in the technical proposal, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

2. Packaging of Proposal Mark the outside of shipping package as follows:

Name of Company Point of Contact for Company

RFP26-109PES

Due no later than March 10, 2026, 3:00 pm local time.

3. Number of Proposal Copies

One original and three copies

4. Submission of Proposals - Proposals must be submitted to:

Attn: Angela Egan, Purchasing Manager City of Peachtree City

209 McIntosh Trail Peachtree City, GA 30269

Any proposal received after the due date and time will not be evaluated.

5. Rejection of Proposals/Cancellation of RFP

The City reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFP at any time. The City will not be liable for any cost/losses incurred by the Proposer throughout this process.

The evaluation process is expected to take several weeks and will involve the contribution of a number of key City personnel. The final selection will require approval by the Peachtree City Council and will be scheduled once the staff recommendation is complete. Once the March 10, 2026, submittal deadline has passed, no updates or information will be made available until final action by the City Council.

Questions regarding this process, types of projects, etc. shall be directed to Mrs. Angela Egan aegan@peachtree-city.org, in writing, until March 3, 2026.

GENERAL INFORMATION TO PROSPECTIVE FIRMS

Prior to the award of a contract, the Contractor shall furnish a Certificate of Coverage or other proof that it has the following insurance with the City named as additional insured that must remain in force for a period of at least one year after completion of the work:

Commercial General Liability, Contractual Liability, Products/Complete Operations

Liability, Owners and Contractors Protective Liability, Errors and Omissions, and Personal Injury Liability Insurance - $2,000,000 Combined Single Limit Bodily Injury and Property Damage – each occurrence.

Comprehensive Automobile Liability Insurance - $1,000,000 Combined Single Limit Injury and Property Damage Liability – each occurrence.

Umbrella - $1,000,000 Workers’ Compensation Insurance - $100,000 Bodily Injury by Accident – each accident; $500,000 Bodily Injury by Disease – policy limit; and $100,000 Bodily Injury by Disease – each employee.

GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT OF 2006

Federal Work Authorization Program (§ O.C.G.A. 13-10-91)

The City may not enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program. “Physical performance of services” is defined as the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to public property within Georgia, including the construction, reconstruction, or maintenance of all or part of a public road; or any other performance of labor for a public employer within Georgia under a contract or other bidding process”.

Although the Georgia law for private employers has a structured phase-in timeline in an attempt to ease private employers into compliance based upon their business size, only those companies registered with, authorized to use and currently using the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in § O.C.G.A. 13-10-91, shall be considered.

Before a bid for the physical performance of services is considered by the City, the bid must include a signed, notarized affidavit from the contractor attesting to the following:

(1) The affiant has registered with, is authorized to use, and uses the federal work authorization program.

(2) The user identification number and date of authorization for the affiant;

(3) The affiant will continue to use the federal work authorization program throughout the contract period; and

(4) The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information as required in numbers 1-3 above.

If a contractor does not have any employees and does not intend to hire any employees, in lieu of the above affidavit the contractor may provide a copy of state-issued driver’s license or identification card to the City for each independent contractor utilized in satisfaction of part or all of the contact with the City.

However, a driver’s license or identification card will be acceptable if it is issued by a state that verifies lawful immigration status. The Georgia Attorney General will provide a list of states that verify lawful immigration status and post this list on its website. The City must confirm that all of the copies of driver’s licenses and identification cards presented to it come from states that verify lawful immigration status.

State law requires that before a bid/proposal for the physical performance of services is considered by the City, the bid/proposal must include a signed, notarized affidavit from the contractor. Subcontractor affidavit(s) would be required only upon award. See Appendix C for Affidavits

APPENDIX A

Figure 1: Concept map of proposed path and bridge alignment

Figure 2: Typical Sections of Path and Bridge

Figure 3: Example Ramp and Bridge

ROBINSON RD.

BROKEN BOW DR.HIG

HWAY 54

W

HIGHWAY 54 W

HIG

HWAY 54

W

BRIDGE @ STATION 11+30

ELEV. = 970.00

SURFACE CROSSING

WITH HAWK SIGNAL

SURFACE

CROSSING

SURFACE

CROSSING

SURFACE

CROSSING

WALT BANKS RD

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PRIME PT.

SHAKERAG HILL

STAGECOACH RD

SURFACE

CROSSING SURFACE

CROSSING

SURFACE

CROSSING

SURFACE CROSSING

WITH HAWK SIGNAL

CONC.

PIER

(TYP.)

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DESIGN BY:

DRAWN BY:

PROJECT #

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1014.2405

12/11/24

C-101

PROPOSED MULTI-USE PATH

RAMP TO BRIDGE @ ADA

APPROVED SLOPE

PROPOSED MULTI-USE PATH

EXIST. MULTI-USE PATH

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SCALE:

AutoCAD SHX Text 1" = 100'

AutoCAD SHX Text 100'

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Multi-Use Path Tunnel Detail

Reinforced Concrete or Aluminum

Multi-Use Path Crossing Striping Detail

Thermoplastic material meeting GDOT specifications

1.0 8-3-15striping variants and widened shoulder.

2.0 11-16-16Added tunnel materials

Peachtree City Engineering Department

Know what's below.

before you dig.Call

R

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CLEARANCE ZONE

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SHOULDER

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ASPHALT PAVED SURFACE

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CLEARANCE ZONE

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SHOULDER

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ASPHALT PAVED SURFACE

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HEIGHT CLEARANCE ZONE

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HEIGHT CLEARANCE ZONE

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VARIABLE

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2" RECYCLED ASPHALTIC CONCRETE 9.5 MM SUPERPAVE

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4" GRADED AGGREGATE BASE

AutoCAD SHX Text 6" GRADED AGGREGATE BASE (for level areas). On slopes these areas must be paved and have curbing to direct drainage.

AutoCAD SHX Text NOTE: CROSS SLOPES SHALL NOT EXCEED 2.0% (1/4" PER FOOT) FOR PAVED SURFACES OR SHOULDERS

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AutoCAD SHX Text Project Name and Address

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APPENDIX B

Hourly Rates

Hourly Rate Schedule

Hourly rates must be shown for all project team members. The respondent should clearly indicate the proposed billing rate within the categories (only) shown below for each team member. No other billing categories will be evaluated or utilized for this contract. The respondents’ hourly rates shall remain fixed for a period of 3 years, after which time a reasonable increase will be negotiated with the City if necessary.

Principal (20+ years experience) $/hr__________

Senior Engineer (10+ years experience) $/hr__________

Project Manager $/hr__________

Project Engineer/ (4-10 years experience) $/hr__________

Staff Engineer/Designer (0-4 years experience) $/hr__________

CAD Operator $/hr__________

Senior Technician $/hr__________

Professional Land Surveyor $/hr__________

Survey Crew $/hr__________

Senior Ecological Scientist $/hr__________

Staff Ecologist $/hr__________

Senior Inspector (construction phase services) $/hr__________

Project Manager (construction phase services) $/hr__________

Subconsultant/Outside Expenses Cost +%______

APPENDIX C

E-verify forms.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and ( c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 .

NOTARY PUBLIC My Commission Expires:

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub- subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , , 202__ in _______________(city), _ (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,2023.

NOTARY PUBLIC

My Commission Expires:

APPENDIX D

Agreement Contract

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT, made and entered into by and between PEACHTREE CITY, GEORGIA, 151 Willowbend Road, Peachtree City, Georgia 30269, hereinafter called the "OWNER", and __________________________, corporation chartered and existing under the laws of the State of Georgia, hereinafter called the "CONSULTANT".

WITNESSETH:

WHEREAS, the OWNER has need of professional design and construction administration of storm drainage, roadway improvements, sanitary sewer collection system and multi-use path extension services for the project described as Huddleston Sewer and Multi-Use Path Extension Project (hereinafter the “Project”);

NOW, THEREFORE, for and in consideration of the covenants and promises to be carried out by each party herein, it is agreed by and between the parties that the OWNER shall and does hereby employ said CONSULTANT to provide certain professional design and construction administration services in connection with the Project as follows:

ITEM A - CONSULTANT'S SERVICES

The specific services which the CONSULTANT agrees to furnish and the terms the CONSULTANT agrees to follow are set forth in Appendix A. Signature by a representative of the OWNER on each Task Order shall constitute authorization to proceed by the CONSULTANT for services defined by that Task Order.

ITEM B- CONSULTANT'S COMPENSATION

The OWNER shall compensate the CONSULTANT for providing the services enumerated in ITEM A in accordance with the compensation method and amount identified in Appendix B.

ITEM C - TERMS AND CONDITIONS OF AGREEMENT

1. AGREEMENT TO PROCEED. This AGREEMENT shall be in effect from the signature date until it is terminated. Signing this form shall allow Task Orders to be issued by the OWNER in accordance with ITEM A.

2. PAYMENT OF CONSULTANT. Monthly invoices will be issued by

CONSULTANT for all work performed under the terms of this AGREEMENT and in accordance with the payment provisions of each Task Order. Invoices are due and payable within thirty (30) days of receipt of a complete application for payment, subject to the review and approval of OWNER. In addition to any other remedies CONSULTANT may have, CONSULTANT shall have the absolute right to cease performing any basic or additional services in the event payment has not been made, without any liability to OWNER, pending payment of OWNER's outstanding indebtedness. An interest charge of one percent per month will be added to invoices not paid within thirty days.

3. STANDARD OF CARE FOR CONSULTANT. CONSULTANT shall be responsible to the level of care and skill ordinarily used by practicing professional consultants in the same type of work in the OWNER'S community, for the professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other services and materials furnished under this AGREEMENT. CONSULTANT makes no other warranty, express or implied, with regard to its capacity, the work to be performed under this AGREEMENT, or the ultimate performance or compliance of the project.

4. PROJECT INFORMATION. OWNER shall furnish, or cause to be furnished to CONSULTANT, all documents and information known to OWNER that relate to the identity, location, quantity, nature or characteristics of any hazardous waste, environmentally sensitive material, and/or asbestos at, on, or under the project. In addition, OWNER will furnish, or cause to be furnished, such other reports, data, studies, plans, specifications, documents, information on surface and subsurface site conditions, and any other information required by CONSULTANT for proper performance of its services. CONSULTANT shall be entitled to rely upon OWNER-provided documents and information in performing the services required under this AGREEMENT; however, CONSULTANT assumes no responsibility or liability for the accuracy or completeness of such OWNER provided documents.

5. COST ESTIMATES AND TIME SCHEDULES. Any opinions of construction costs provided by CONSULTANT will be on a basis of experience and judgment, but since CONSULTANT has no control over market conditions or bidding procedures, CONSULTANT cannot warrant that bids or ultimate construction costs will not vary from these cost estimates. Additionally, any opinions of time schedules provided by CONSULTANT will be on the basis of experience and judgment.

However, since CONSULTANT has no control over permitting authority time frames, market conditions or weather related delays, CONSULTANT cannot warrant that schedules will not vary from the actual time frames.

6. CONSTRUCTION MONITORING. Any construction inspection or testing provided by CONSULTANT is for the purpose of determining the Contractor’s compliance with the functional provisions of the project contract documents only.

CONSULTANT in no way guarantees or insures Contractor’s work, nor assumes responsibility for construction means and methods used by Contractor, nor for jobsite safety, nor for C o n t r a c t o r ’ s compliance with any State or Federal laws and regulations. OWNER agrees that in accordance with generally accepted construction practices, the construction Contractor will be required to assume sole and complete responsibility for jobsite conditions during the course of construction of the project, including safety of all persons and property and that this responsibility shall be continuous and not be limited to normal working hours.

7. EXISTING CONDITIONS AND RESPONSIBILITIES.

OWNER acknowledges that CONSULTANT and its subconsultants have played no part whatsoever in the creation of any existing hazardous waste, pollution sources, nuisance, or chemical or industrial disposal problem which may exist or be discovered and that CONSULTANT has no responsibility beyond informing OWNER of the discovered condition in a reasonable manner of time. CONSULTANT and its subconsultants, agents and employees shall not be responsible for any costs to cover claims, damages, losses and/or expenses (direct, indirect, and consequential), including, but not limited to, fees and charges of attorneys and court costs, arising out of existing conditions before, during and after the performance of the services by CONSULTANT. OWNER recognizes and agrees that CONSULTANT has assumed responsibility for making only those investigations, reports, and recommendations to the OWNER that are specifically included within the CONSULTANT'S SCOPE OF SERVICES. OWNER acknowledges and agrees that the sole responsibility for making any disclosures or reports to any third party, for the taking of corrective, remedial, or mitigating action shall be solely that of OWNER.

8. PROJECT PROGRESS. CONSULTANT's services and compensation under this

AGREEMENT have been agreed to in anticipation of the orderly and continuous progress of the project through completion.

9. PROJECT TIME. Should completion of the services be delayed for cause(s) beyond

CONSULTANT's responsible control, including, but not limited to, force majeure, the time for performance shall be extended for a period at least equal to the delay and the parties will mutually agree on the terms and conditions upon which the services may be continued.

10. PROJECT DELAYS. The CONSULTANT will prepare drawings, specifications and/or reports in a timely manner, but it is agreed between the parties to this AGREEMENT that the CONSULTANT cannot be responsible for delays occasioned by factors beyond CONSULTANT's control, nor by factors which could not reasonably have been foreseen at the time this AGREEMENT was prepared and executed.

11. LIMITATION OF PROFESSIONAL SERVICES. Unless expressly stated to the contrary, the professional services to be provided by the CONSULTANT do not include meetings and consultations in anticipation of litigation or arbitration or attendance as an expert witness in any deposition, hearing or arbitration. If requested, these services will be provided by an amendment to this AGREEMENT, setting forth the terms of compensation to be received by the CONSULTANT.

12. CONFIDENTIALITY. The CONSULTANT shall not disclose nor permit disclosure of any information specifically designated by the OWNER as confidential, except to its employees and other subconsultants who need such information in order to properly execute the services of this AGREEMENT.

13. OWNERSHIP OF WORK PRODUCT. Upon completion of the project, the work product, i.e. the drawings, reports and other material provided to the OWNER by the CONSULTANT become the property of the OWNER. CONSULTANT may keep copies of all work products and reuse as CONSULTANT may choose. OWNER agrees to use the work product solely for the project covered by this Agreement. Should the OWNER reuse any portion of the work product without the CONSULTANT'S written approval, the OWNER shall assume full responsibility and liability for such use.

14. SEVERABILITY; SURVIVAL.

If any of these TERMS AND CONDITIONS OF AGREEMENT shall be finally determined to be invalid or unenforceable in whole or part, the remaining provisions hereof shall remain in full force and effect, and be binding upon the parties hereto. The parties agree to reform this AGREEMENT to replace any such invalid or unenforceable provision with a valid and enforceable provision that comes as close as possible to the intention of the stricken provision. These TERMS AND CONDITIONS OF AGREEMENT shall survive the completion of the services under this AGREEMENT and the termination of this AGREEMENT for any cause.

15. DATE CHANGES. If in this AGREEMENT specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment.

16. ASSIGNMENTS. Each party binds himself and his partners, successors, executors, administrators and assigns to the other party of this AGREEMENT, and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this AGREEMENT. Neither party shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other.

However, CONSULTANT may subcontract any portion of the work to be performed hereunder without such consent.

17. TERMINATION. Either party may terminate this AGREEMENT at any time by giving thirty days (30) notice to the other party. If this AGREEMENT is terminated, the CONSULTANT shall be compensated for work actually performed and expense incurred up to the date of termination.

18. WAIVER. No waiver by either party of any default or non-performance by either party shall be considered a waiver of any subsequent default or non-performance.

19. RECORD RETENTION. All records related to this AGREEMENT shall be retained by both parties for a period of four (4) years after the conclusion of this AGREEMENT.

Records relating to any claim arising out of the performance of this AGREEMENT or costs and expenses of this AGREEMENT to which exception has been taken by either party shall be retained by the other party until the claim has been resolved.

20. USE AND TRANSFER OF ELECTRONIC MEDIA FILES. In accepting or using electronic media files ("Files") provided by CONSULTANT, OWNER agrees that all such Files are instruments of professional service and CONSULTANT shall remain the Owner of Files. Copies of documents that may be relied upon by the OWNER are limited to the printed copies (also known as hard copies) provided by the CONSULTANT. Any conclusion or information obtained or derived from such Files will be at the user's sole risk. In the event of a conflict between the hard copies prepared by the CONSULTANT and the Files, the hard copies shall govern. The OWNER agrees not to reuse these Files, in whole or in part, for any purpose or project other than the project that is the subject of this AGREEMENT. Except as otherwise required by law, the OWNER agrees not to transfer these Files to others without the prior written consent of the CONSULTANT and further agrees to waive all claims against the CONSULTANT resulting in any way from any unauthorized alterations, modifications and/or additions to the Files as well as reuse of the Files for any other project.

21. INTEGRATION CLAUSE/EFFECT OF PRIOR

AGREEMENTS/PRECEDENCE.

This AGREEMENT is intended by the parties as the final and binding expression of their general/master agreement and as the complete and exclusive statement of the terms thereof. This AGREEMENT supersedes and revokes all prior negotiations, representations and agreements, whether oral or written, relating to the subject matter hereof. Furthermore, these TERMS AND CONDITIONS OF AGREEMENT shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding CONSULTANT's agreement for general services. Subsequent Task Orders may change the terms of this AGREEMENT for that particular Task Order, if expressly written in the Task Order; however, these TERMS AND CONDITIONS OF AGREEMENT shall remain in effect for all other Task Orders.

22. GOVERNING LAW. This AGREEMENT shall be governed in all respects by the laws of the State of Georgia and all other applicable laws.

23. NON-APPROPRIATION OF FUNDS. The CONSULTANT acknowledges that the Owner cannot contract for the payment of funds not yet appropriated by the City Council of Owner. If funding to a Department is reduced due to an order by the OWNER or the Governor, or is required by State law, or if federal funding (when applicable) is not provided, the OWNER may terminate this contract or proportionately reduce the services and purchase obligations.

24. IMMIGRATION LAW COMPLIANCE. CONSULTANT shall satisfy all requirements of Federal and Georgia law with respect to immigration verification requirements, including, but not limited to, submittal of all required E-Verify compliance and related documents to the City.

ITEM D - THE OWNER'S RESPONSIBILITIES

The OWNER shall:

1. Upon request from the CONSULTANT, provide all criteria and full information as to OWNER'S requirements for the project, including project objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all standards which the OWNER will require to be included in the work products.

2. Assist CONSULTANT by placing at their disposal all available information pertinent to the project.

3. Examine all studies, reports, sketches, opinions of the construction costs, specifications, drawings, proposals and other documents presented by the CONSULTANT to the OWNER, and promptly render in writing the decisions pertaining thereto within a period mutually agreed upon.

4. Designate in writing a person to act as the OWNER's representative with respect to the services to be rendered under this AGREEMENT. Such person shall have complete authority to transmit instructions, receive information, interpret and define the OWNER's policies and decisions with respect to materials, equipment, elements and systems pertinent to the CONSULTANT's services and to bind OWNER with respect to these items.

5. Give prompt written notice to the CONSULTANT whenever the OWNER observes or otherwise becomes aware of any development that affects the satisfactory completion of the project.

6. Furnish all required approvals and permits from all governmental authorities having jurisdiction over the project, and such approvals and consents from others as may be necessary for completion of the project.

IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this, the _____ day of _________________________, 2026.

PEACHTREE CITY, GEORGIA CONSULTANT

BY: ______________________________ BY: ______________________________

Signature Signature

Print Name Print Name

TITLE: ____________________________ TITLE: ______________________________

Appendix A: Scope of Services

Consultant will prepare a Task Order. Work for the Task Order will include:

• Working Closely with City Staff on all aspects of the project to identify needed services from the Consultant.

• Outlining all the tasks to be used for the particular phase/scope of work being requested.

• Prepare fee for the Task Order for review and acceptance by the Owner utilizing the fee information in Appendix B.

• Prepare a list of deliverables for that specific task to be presented before Task Order is considered complete.

• Prepare a timeline for the Task Order showing start and end dates for all major activities.

• Individual Task Orders are expected for each phase of the project as outlined in the RFP

(see appendix D).

• Perform all work in accordance with RFP.

Appendix B: FEE INFORMATION

TASK ORDER:

The Task Order will include all aspects of work needed to provide the City with thorough, detailed professional deliverables for the Application and the fee for the work. Once approved, the fee is a comprehensive figure which covers all aspects of the work needed for the applicable portion of the project.

Hourly Rates:

Description Hourly Rate

Principal (20+ years experience) $/hr_____

Senior Engineer (10+ years experience) $/hr_____

Project Manager $/hr_____

Project Engineer/ (4-10 years experience) $/hr_____

Staff Engineer/Designer (0-4 years experience) $/hr_____

CAD Operator $/hr_____

Senior Technician $/hr_____

Professional Land Surveyor $/hr_____

Survey Crew $/hr_____

Senior Ecological Scientist $/hr_____

Staff Ecologist $/hr_____

Senior Inspector (construction phase services) $/hr_____

Project Manager (construction phase services) $/hr_____

Subconsultant/Outside Expenses Cost +%_____

Reimbursable expenses: Reimbursable expenses are limited to printing. There will be no other reimbursable or any other miscellaneous charges (i.e. Travel, Computer time, etc.)

Additional Services: There will be no Additional Services fees charged.

CONSULTANT will provide all work necessary to ensure that the documents are thorough and concise. Work will include all Project Meetings, Presentation Boards, Public Meetings, Budget Meetings, travel, computer, etc.

Appendix C: INSURANCE REQUIREMENTS

Insurance

A. Requirement:

Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance protecting against claims for injuries to persons or damages to property which may arise from or in connection with performance of the Work hereunder by the Consultant, his agents, representatives, employees, or sub-consultants.

B. Minimum Limits of Insurance:

Consultant shall maintain insurance policies with coverage and limits no less than:

• Commercial General Liability, Contractual Liability, Products/Complete Operations Liability, Owners and Contractors Protective Liability, Errors and Omissions, and Personal Injury Liability Insurance - $2,000,000 Combined Single Limit Bodily Injury and Property Damage – each occurrence.

• Comprehensive Automobile Liability Insurance - $1,000,000 Combined Single Limit Injury and Property Damage Liability – each occurrence.

• Umbrella - $1,000,000

• Workers’ Compensation Insurance - $100,000 Bodily Injury by Accident – each accident; $500,000 Bodily Injury by Disease – policy limit; and $100,000 Bodily Injury by Disease – each employee.

C. Deductibles and Self-Insured Retention

Any deductibles or self-insurance retentions must be declared to and approved by Owner so that Owner may ensure the financial solvency of the Consultant. At the option of Owner, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects Owner, its officers, officials, and employees; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Consultant shall pay all deductibles and be liable for all claims, losses and damages for which it self-insures.

D. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

i. General Liability, Automobile Liability, and Umbrella/Excess Insurance

(a) Additional Insured Requirement. Peachtree City, its elected and appointed officials, officers, boards, commissions, officers, employees, representatives, servants, volunteers and agents (hereinafter referred to as “Insured Party” or “Insured Parties”) are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant, premises owned, leased, or…