HVAC Specifications 071117.docx

Exhibit A Revised September 2012 Exhibit A Revised September 2012 Exhibit A Revised July 11, 2017

SPECIFICATIONS FOR

MAINTENANCE OF HVAC SYSTEM PENNDOT DISTRICT 2-3

Service Level Requirements Section One

DESCRIPTION

A. This work shall consist of servicing, maintaining, and/or repairing HVAC equipment located at PennDOT District 2-3 Stockpile 01, 1054 Ridge Road, Mill Hall, PA; and Interstate 80 Roadside Rest Site 33 (East Bound) and Site 34 (West Bound).

B. Contractor must visit the sites listed above before bidding to be familiar with the type of equipment to be maintained.

C. The HVAC contractor shall be qualified to perform HVAC work and shall have been actively involved in this business for a minimum of five (5) years. All work shall be performed in accordance with all federal, state, and local regulations.

D. The Contractor shall complete his proposed bid as follows:

1. Price for Fall Maintenance Visit. The Fall Maintenance Visit shall be made during the period of November I and 30.

2. Price for Spring Maintenance Visit. The Spring Maintenance Visit shall be made upon notification by the Equipment Manager.

3. Hourly Price for Site Call Out during regular hours (7:00 AM to 5:00 PM, Monday through Friday).

4. Hourly Price for Site Call Out during premium hours (5:00 PM to 7:00 AM, Monday through Friday, and weekends).

E. The bid price shall include all travel expenses, labor (not to exceed Labor and Industry standards), overhead and profit. Award will be based on the combination of the Fall Maintenance Visit cost, the Spring Maintenance Visit cost, Site Call Out during regular hours, and Site Call Out during premium hours. However, the Commonwealth does not guarantee that the Site Call Out during regular or premium hours will be utilized.

Contractor will be required to provide a copy of their Liability Insurance Certificate with PennDOT named on the Certificate during the life of this contract.

The cost of materials, parts, or repair equipment shall be F.O.B. the job site and invoiced at the contractor's cost not to exceed 15% of the retail value. No material purchase in excess of $50.00 may be initiated at any one emergency call without the written approval of the Equipment Manager. When material costs are above $50.00, the Department reserves the right to supply materials to be installed by the Contractor, when it is deemed to be in the best interest of the Commonwealth.

G. All labor and materials used will be documented on Form OS-501 (Confirmation of Services Form). The Contractor's representative, following completion of each work assignment, will sign this report. This report shall serve as basis for payment. Invoices will be submitted to the address shown on the purchase order. A courtesy copy of the invoice will also be submitted to the County Maintenance Office located at 1054 Ridge Road, Mill Hall, PA 17751.

Stockpile 01:

Air Handling Unit #1: Heating, Ventilating and Air Conditioning Condensing Unit; servicing the main office area.

Air Handling Unit #2: Heating, Ventilating and Air Conditioning Condensing Unit; servicing the main office conference room area.

Air Handling Unit #3: Heating, Ventilating and Air Conditioning Condensing Unit; servicing the lunch room, radio room, garage office and storeroom area.

Air Handling Unit #4: Heating, Ventilating and Air Conditioning Condensing Unit; servicing the Foreman office and lunch room in Staging Building.

Split System Air Conditioning Unit and Condenser: Servicing the Server/Data Room 125.

Heat Make Up Air Units #1: Servicing main Garage Area.

Heat Make Up Air Units #2: Servicing main Garage Area.

Heat Make Up Air Units #3: Servicing Wash Bay, Carpenter, Sign Rooms and Weld Shop.

Interstate 80 Roadside Rest Site 33 (East Bound) and Site 34 (West Bound):

AAON RQ Series Rooftop Units

D. Contractor must respond within four (4) hour notice on the above listed equipment for Site Call Out Visits during the contract period. The unit requiring repair will be identified by the Equipment Manager or Purchasing Agent on site.

E. Vendor shall be responsible for supplying equipment necessary to access the heating and cooling units installed at a height of 12 feet or less. PennDOT will supply equipment necessary to access the heating and cooling units installed at a height greater than 12 feet.

Service Level Requirements Section TWO

1. DESCRIPTION

A. This work shall consist of servicing, maintaining, and/or repairing HVAC equipment located at PennDOT District 2-3 Stockpile 01, 1054 Ridge Road, Mill Hall, PA; and Interstate 80 Roadside Rest Site 33 (East Bound) and Site 34 (West Bound).

B. Contractor must visit the sites listed above before bidding to be familiar with the type of equipment to be maintained.

C. The HVAC contractor shall be qualified to perform HVAC work and shall have been actively involved in this business for a minimum of five (5) years. All work shall be performed in accordance with all federal, state, and local regulations.

D. The cost of materials, parts, or repair equipment shall be F.O.B. the job site and invoiced at the contractor's cost not to exceed 15% Of the retail value. No material purchase in excess of $50.00 may be initiated at any one emergency call without the written approval of the Equipment Manager. When material costs are above $50.00, the Department reserves the right to supply materials to be installed by the Contractor, when it is deemed to be in the best interest of the Commonwealth.

E. All labor and materials used will be documented on Form OS-501 (Confirmation of Services Form). The Contractor's representative, following completion of each work assignment, will sign this report. This report shall serve as basis for payment. Invoices will be submitted to the address shown on the purchase order. A courtesy copy of the invoice will also be submitted to the County Maintenance Office located at 1054 Ridge Road, Mill Hall, PA 17751.

Stockpile 01:

Domestic Gas Fired Hot Water Tanks: Room 126, Foreman Building Radiant heat Indirect Gas Fired Unit #1: Carpenter/Sign Shop Radiant Heat Indirect Gas Fired Unit #2: Weld Shop Radiant Heat Indirect Gas Fired Unit #3: Wash Bay Radiant Heat Indirect Gas Fired Unit #4: Main Garage Unit Heater #1: Electric Room Unit Heater #2: Oil Room Unit Heater #3: Brine Building Power Ventilator and Exhaust Fans #1 through #23: Located throughout site as noted on attached Drawings, HVAC200 thru HVAC203 Interstate 80 Roadside Rest Site 33 (East Bound) and Site 34 (West Bound:

Interior Electric Fan Coil Wall Heaters

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