HVAC SOW - 2024 Contract.pdf

STATEMENT OF WORK

Statement of Work For

HVAC Maintenance At

Caven Point Marine Terminal

General Requirements

1. Scheduling of Preventive Maintenance, Service and Repairs.

Normal Work: The Contractor shall perform all normal work under this agreement, including unlimited call-back service, during the hours of 7:00 a.m.

to 3:30 p.m. on all regular working days observed by the Federal Government (hereinafter called Regular Working Hours). If overtime work is required, the Government will pay only at the Contractor's regular billing rate as accepted by the Government. Emergency circumstances are understood to be those which pose imminent possibility of equipment damage or worker injury as judged by the Contractors employees.

2. Emergency Call Back Service Callback service during Regular Working Hours: The Contractor shall provide emergency minor callback service for any reasons, excluding vandalism, during the regular working hours. The Contractor shall respond to a callback within a maximum of twenty-four (24) hours from the time the request for service is made by the Government’s authorized personnel. An additional repair not–to –exceed CLIN has been allocated for such emergency call back services.

3. Time Tickets Contractor shall provide time tickets signed by the Government’s representative at the completion of each regular examination or repair which must include date, equipment, and identification, time of arrival, time of departure, nature of visit, action taken and name of qualified serviceman. A copy of the time ticket shall be left with the Government’s representative at the site. The Contractor agrees that this time ticket is provided for the sole convenience of the Government. The Government’s representative does not undertake to approve or to certify as to the correctness, adequacy, or performance of any work. The time ticket only provides proof of Contractor’s physical presence at the site at the time the Government’s representative signs the time ticket.

4. Maintenance schedule and work log The Contractor shall post a preventive maintenance schedule and a work log in each machine room. The log shall include all entries for routine maintenance and repairs, including supervisor’s surveys. Entries shall at a minimum include the following; the date work is completed, mechanic’s or supervisor’s name, description of work completed, and the approximate time required for the work.

The log and maintenance schedule shall be maintained in each machine room and the Government may inspect and copy the log and maintenance schedule at any time.

5. Trouble Log

A trouble log shall be maintained by the Contractor in the machine room of the building. The Contractor shall record in the log as a minimum, the date of each callback, the time reported, the time left, the reported trouble, the problem found and the corrective action taken. The Government's representative may inspect and copy the log at any time.

6. Inspection fees Inspection fees charged by State Enforcing Authorities shall be paid by the Contractor. Fees for re-inspection due to failure to eliminate deficiencies covered by this maintenance agreement will be paid by the Contractor.

Technical Data

Air Handling Units (AHU) Manufacturer: Trane

Tag Reference Quantity Model Number

AHU-1 1 OAD120A 4–D1B100DM–A1E06F1CE-C12E1B5A0

AHU-2 1 OADD180A4-D1B100DM-A1F06AL000-002E1B1A0

AHU-3 1 OABD096A4-D1B100AB-A1B06AL6AB-002B1C5A0

Variable Volume Air Terminal Units Quantity: Seven

(7) Manufacturer:

Trane Model Number: VCCF04-24 Type: Single Duct (VCCF)

Make Up Air Units (MAU)

Tag Reference Quantity Model Number MAU-1 1 Model No. GRCA10GFMF0 MAU-2 1 Model No. GRCA15GFMF0 MAU-3 1 Model No. GRCA15GFMF0 MAU-4 1 Model No. GRCA30GFMF0

Exhaust Fans (EF) Manufacturer:

Greenheck

Tag Name Quantity Model Name

EF-22 1 BSQ

EF-12 2 CUBE

EF-13 1 CUE

EF-11 1 CW

EF-15, EF-2, EF-1, EF-19,

EF-21, EF-16, EF-3, EF-20,

EF-8, EF-10

1 each G

EF-4, EF-6,7, EF-5, EF-9 1 each GB EF-14, EF-24, EF-25 1 each SE

Electric Unit Heaters

Tag Name Manufacturer Quantity Model Name

UH-1A, UH-

1B, UH-6A,

UH-6B

Indeeco 1 each TRIAD Series 234-U11R

UH-2, UH-3,

UH-7, UH-8,

UH-9, UH-

10, UH-11

Indeeco 1 each TRIAD Series 234-U11N

UH-4 Trane 1 UHXA-033D1B UH-5 Trane 1 FFBB0607BATA0H10AV00045002000H

Variable Refrigerant Flow (VRF)

System Main Outdoor Units Manufacturer: Mitsubishi

Electric Tag Reference Quantity Model Number

VRF-1A-OUT 1 PURY-P144YKMU-A-BS

VRF-1B-OUT 1 PURY-P240YSKMU-A-BS

VRF-2-OUT 1 PURY-P144YKMU-A-BS

VRF-3-OUT 1 PURY-P120YKMU-A-BS

Boat House Air Handling Unit Quantity: One (1)

Model No. GGBA50PFJF0L7BQ304C

(Refer to Appendix A for detailed model data on the equipment listed above and associated pumps, controllers, etc.)

Performance Requirements

The Contractor shall be responsible to provide all supervision, labor, equipment and materials to accomplish the following maintenance tasks in accordance with the manufacturer’s recommendation and all applicable New Jersey State regulations.

Routine Maintenance: All maintenance shall be performed semi-annually, as recommended by the equipment manufacturer, unless otherwise noted.

1. Air Handling Units:

a. Cooling Season

i. Inspect Air Filters

ii. Check drain pans and condensate piping to ensure there are no blockages

iii. Inspect evaporator and condenser coils for dirt

iv. Ensure free movement of condenser fans

v. Inspect the F/A-R/A damper hinges and pins

vi. Verify that all damper linkages move freely, lubricate with white grease if necessary

vii. Check supply fan motor bearings, repair or replace motor as necessary

viii. Check the fan shaft bearings, replace as necessary

ix. Ensure wire terminal connections are right

x. Remove any corrosion present on exterior surfaces

xi. Check for any unusual conditions such as leaking piping connection, or loose panels, repair as necessary

xii. While unit is running record, ambient temperature, compressor suction and discharge pressure, superheat temperature.

b. Heating Season

i. Inspect air filters

ii. Check supply fan motor bearings, repair or replace motor as necessary

iii. Inspect both main unit control panel and heat section control box for loose electrical components, tighten as necessary

iv. Check to see if the electric heat system is operating properly.

2. Variable Volume Air Terminal Units

a. Inspect fans for dirt or debris and clean as necessary

b. Inspect/replace filters on fan-powered terminal

c. Inspect water coils, clean fins of the coils

3. Make-Up Air Units

a. Inspect motors and belts, tighten belts if necessary

b. Check and clean DX or chilled water coil

c. Before heating season begins, winterize chilled water coil

d. Check Air throughput to confirm unit operation is within the specified temperature rise range

e. Clear condensate drain pan and p-trap of water

f. Inspect control dampers during periodic maintenance

g. Inspect dirt build up on blower wheels

h. Check/Change filters (quarterly)

4. Exhaust Fans

a. Inspect motors and belts, tighten belts if necessary

b. Clean exterior surfaces of motors, remove dust buildup on motor housing

c. Remove oil and dust buildup from wheels

d. Check all fasteners for tightness and tighten as needed

e. Lubricate fan bearings at three-month intervals with a lithium base grease conforming to NLGI Grade 2 consistency

5. Electric Unit Heaters

a. Annually check the tightness of all possible bolts or nuts, in particular the support structure bolts and nuts

b. Annually check the cleanliness of motor fan and heater core fins, and clean by air jet if required

c. Quarterly check louvers for tightness and equal angle settings

d. Quarterly check motor and fan for smooth running

e. Check fan blade for cracks. If the event that a crack is found, replace the fan blade immediately

f. Quarterly check the heater core for fluid leakage

g. Annually inspect all terminal connections, contactor and visible insulation for damage, looseness, fraying, etc., as applicable

h. Replace any loose terminals and replace or repair damaged or deteriorated insulation.

i. Quarterly check all explosion-proof conduit for visible damage and tightness

j. Check for smooth, quiet operation of electric motor and check motor shaft for bearing play

6. Boathouse Air Handling Unit

a. Inspect motors and belts, tighten belts if necessary

b. Check and clean DX or chilled water coil

c. Before heating season begins, winterize chilled water coil

d. Check Air throughput to confirm unit operation is within the specified temperature rise range

e. Clear condensate drain pan and p-trap of water

f. Inspect control dampers during periodic maintenance

g. Inspect dirt build up on blower wheels

h. Check/Change filters (quarterly)

7. Variable Refrigerant Flow Units

a. Use a dry or damp cloth to wipe the surface of the unit as needed

b. Use a soft brush to remove dirt from the grill

c. Clean the air filters monthly

d. Clean the condensate drain pans annually

e. Thoroughly clean the heat exchangers annually

f. Clean the condensate drain pipes quarterly

1. Annual Monitoring, regular maintenance, support and service for the Trane

Building Automation

a. System Analysis and Review

i. Review the building automation system to minimize software problems, identify and correct programming errors, failed points, points in alarm and points that have been overridden.

ii. Software optimization to improve system efficiency and assure compliance to specified conditions

iii. Contractor to schedule monthly on-site visits with Government personnel to review the system efficiency, as a minimum, are to be submitted to on-site government personnel.

b. Control Loop Tuning

i. Perform loop tuning to assure the system is operating at peak performance for the appropriate season.

ii. Make manual changes during the heating and cooling season to accommodate current comfort requirements

iii. The operation of the mechanical loop components is to be verified.

c. Operation Verification and Assessment

i. Assure the system is operating as intended.

ii. Assessment to include manual override discoveries, correct scheduling discrepancies and set point values evaluated.

d. Software updates and database backup

i. Maintain current and archived backups of all vital Trane Tracer date to expedite system recovery and restoration to the last known set-up

ii. The latest service pack updates are to be downloaded and installed to existing software version as available.

e. Control Operator Training for Government Personnel

i. During regularly scheduled visits, the Contractor’s technicians are to work with on-site Government personnel to develop their skills and proficiencies to ensure they fully understand how to effectively use the system.

f. System Monitoring and Alarm Notification

i. Provide continuous monitoring of the complete system-24/7/365 day a year

ii. Automated customer notification of system issues and alarms immediately via email and voice

iii. Archive and report critical alarm data.

2. Annual monitoring, regular maintenance, support, and service for Mitsubishi Automation

a. System Analysis and review

i. Review the Mitsubishi system to minimize software problems, identify and correct programming errors, failed points, points in alarm and points that have been overridden

ii. Software optimization to improve system efficiency and assure compliance to specified conditions

iii. Contractor to schedule monthly on-site visits with Government personnel to review the system and address questions and concerns that may arise.

iv. Monthly reports of systems operations and recommendations for adjustments/improvements for system efficiency, as a minimum, are to be submitted to on-site Government personnel.

b. Control Loop Tuning

i. Perform Loop tuning to assure the system is operating at peak performance for the appropriate season.

ii. Make manual changes during the heating and cooling season to accommodate current comfort requirements.

iii. The operation of the mechanical loop components is to be verified.

c. Operation Verification and Assessment

i. Assure the system is operating as intended.

ii. Assessment to include manual override discoveries, correct scheduling discrepancies, and set point values evaluated.

d. Software Updates and Database Backup

i. Maintain current and archived backups of all vital Mitsubishi System data to expedite system recovery and restoration to the last known set-up.

ii. The latest service pack updates are to be downloaded and installed to existing software version as available.

e. Control Operator Training for Government Personnel

i. During regularly scheduled visits, the Contractor’s technicians are to work with on-site Government personnel to develop their skills and proficiencies to ensure they fully understand how to effectively use the system.

f. System Monitoring and Alarm Notification

i. Provide continuous monitoring of the complete system- 24/7/365 days a year

ii. Automated customer notification of system issues and alarms immediately via email and voice

iii. Archive and report critical alarm date.