HVAC RFI.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

Request for Information IAW FAR 52.215-3

14 July 2020

Contracting Office Address

Department of the Air Force, Air Force Installation Contracting Agency, 766 Enterprise Sourcing

Squadron, Strategic Acquisition Flight (766 ESS/PKZ) – Joint Base Pearl Harbor – Hickam (JBPH-

H), 90 G Street, BLDG 1201, Honolulu, Hawaii 96853- 5230, United States

Point of contact

Submit responses electronically to Ms. Biannica Barksdale-Glay at biannica.barksdale@us.af.mil by

2:00 PM Hawaii Standard Time (HST), Thursday, 30 July 2020.

Requirement Description

This is a Request for Information (RFI) / Sources Sought Notice (SSN), NOT a Request for Quote

(RFQ) or Request for Proposal (RFP). Responses to this request are NOT proposals and cannot be accepted by the Government to form a binding contract. Moreover, this is NOT a guarantee of a future RFP or an award. This document should not be construed as a commitment of any kind by the Government. The Government will not reimburse Contractors for any cost associated with responding to this request.

This RFI will be utilized for market research purposes to assist with determining interest and capability of potential sources as well as gathering information for planning purposes. The 766th

Enterprise Sourcing Squadron is seeking interested sources capable of providing all materials, equipment, tools, and labor as required to perform all work necessary to Retro-Commission

Heating, Ventilating, and Air Conditioning (HVAC) systems within the Pacific Command

(PACOM) area of responsibility (AOR). The aforementioned services may provide support to multiple locations across the Pacific to include the following: Mainland Japan; Okinawa, Japan;

Republic of Korea (ROK); Guam; Alaska; and Australia. Please see ATTACHMENT 2 for a complete list of known locations.

An in-depth description of services may be found in ATTACHMENT 1 – DRAFT BUSINESS

INSTRUCTION (PWS). Please note, this is a Draft Performance Work Statement (PWS) and is subject to change throughout acquisition planning.

The information provided in the RFI is subject to change and is not binding on the Government.

Responses to these notices are not offers and cannot/will not be accepted by the Government to form a binding contract. All submissions become Government property and will not be returned.

Purpose

The primary purpose of this notice is to gauge industry interest/capability as well as to conduct additional market research for a known agency requirement. The Government seeks industry comments in response to specific questions listed below.

The responses/feedback received in response to this notice will be used to identify and resolve concerns regarding the acquisition strategy to include; feasibility of the requirement, commerciality, and industry standards.

mailto:biannica.barksdale@us.af.mil

IAW FAR 15.201(c) (4), the Contracting Officer may host one-on-one meetings with any or all potential Offerors who provide an adequate response to the RFI/SSN, without further public notice

NAICS Code

Tentative North American Industrial Classification System (NAICS) Code is 541350, Building

Inspection Services, with a size standard of $8.0 million. Please note: this is a tentative NAICS code and has not been concurred by the Small Business Representative to date.

Anticipated Contract Type/Period of Performance

The anticipated contract will be a Firm-Fixed Price, Indefinite-Delivery Indefinite-Quantity contract. Period of Performance: one (1) 12 month Base Period with four (4) subsequent 12 month

Option Periods. The resultant contract award will include FAR clause 52.217-8, Option to Extend

Services for a period of performance not to exceed a six (6) month extension of services. The total period of performance shall not exceed five (5) years excluding the additional six (6) months if FAR

52.217-8, Option to Extend Services is exercised.

Projected Contract Award Date

Approximately September 2021

Subcontracting Opportunities

To increase participation by small businesses and other socioeconomic programs and to meet established subcontracting plan goals, the Contracting Officer will use the responses received from this notice to determine if subcontracting opportunities exist (FAR 5.206).

Information Requested

Potential offerors shall provide responses in the same numerical order as listed below. At minimum, potential offerors shall provide complete/sufficient responses to questions below. The Contracting

Officer will deem incomplete/insufficient responses received from potential offerors as unacceptable.

DO NOT SUBMIT CAPABILITIES STATEMENT/BRIEF. Specific responses to the questions below are requested.

1. COMPANY INFORMATION: Name, address, telephone number, point of contact name(s), e-mail address(es), DUNS and CAGE code, business size large or small. If small business identify the following: type of small business and/or socio economic class. If

8(a)/SDB firm, please include 8(a) program graduation/exit date.

2. BUSINESS SIZE STANDARD: Interested sources shall identify its business size standard based on the primary NAICS code of 541350, Building Inspection Services, with a size standard of $8.0 million. Responses may be used to develop and/or determine if small business prime and subcontracting opportunities exist for this requirement IAW FAR Part

19.501.

- Large Business Concern

- Small Business (SB) Concern

- 8(a)/Small Disadvantaged Business (SDB)

- Woman-Owned Small Business

- Historically Underutilized Business Zone (HUBZone)

- Veteran-Owned Small Business

- Service-Disabled Veteran-Owned Small Business (SDVOSB)

For more information, refer to https://www.sba.gov/document/support--table-size-standards.

3. IAW FAR 15.201, the Draft PWS has been provided to improve the understanding of the requirement and enhance the ability of the Government to obtain quality services. The

Government requests that industry carefully review the attachment and offer comments or suggestions, with specific references to the attachments (e.g. section, paragraph number, page number). Any changes to the Draft PWS will be at the discretion of the Contracting

Officer.

4. Is this type of service considered a “Commercial” service within your industry?

5. Would your firm propose on this potential opportunity as a Prime Contractor with

Subcontractors, Prime Contractor with team member Subcontractors, or a Joint Venture? If you have proposed a Joint Venture, identify to the extent possible, your team members.

Identify the business size of your team members or Joint Venture firms. If a teaming arrangement is planned, give details to the extent practicable on how the team likely will be composed. See FAR subpart 9.6 for Government policy on teaming arrangements and

8(a) Program regulations described in 13 CFR 124.513.

6. Under which NAICS has your firm performed similar/like work?

7. Identify any projects completed in the past for similar or like services to help determine your firm’s capability in meeting the requirement for the items listed in ATTACHMENT

1. Please include any Government contracts (Federal, State, or Local) that you have been awarded for like or similar services. If possible, please include the Contract Number and a

Government point of contact.

8. Is this service available on any Governmentwide Acquisition Contracts (GWACs)? If so, which one(s) and what is the associated contract number?

9. Is your firm certified as an independent commissioning authority by one or more of the following accredited organizations:

a. Associated Air Balance Council Commissioning Group (ACG), or

b. The Building Commissioning Association (BCA).

c. Additional certification desired by:

1) The National Environmental Balancing Bureau (NEBB),

2) American Society of Heating, Refrigerating, and Air Conditioning

Engineers (ASHRAE), or

3) The Testing, Adjusting, and Balancing Bureau (TABB)

10. What is your firm’s experience working with Status of Forces Agreement (SOFA) https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/document/support--table-size-standards compliance procedures in the Republic of Korea and Japan? Is your firm capable/familiar with performing at multiple locations in the Pacific Command (PACOM) area of responsibility (AOR)?

11. Please list locations within the PACOM AOR in which your firm is able to perform the work detailed in ATTACHMENT 1.

12. The Government is contemplating using the following CLIN structure:

a. CLIN 0001 – Planning Phase and Investigation Phase (refer to paragraphs 3.2.1 and

3.2.2 in ATTACHMENT 1)

b. CLIN 0002 – Corrective Repair Phase, anticipated Not-to-Exceed CLIN (refer to paragraph 3.2.3 in ATTACHMENT 1)

c. CLIN 0003 – Implementation Phase and Hand off Phase (refer to paragraphs 3.2.4 and 3.2.5 in ATTACHMENT 1)

d. CLIN 0004 – Other Investigative Services (refer to paragraph 3.2.6 in

ATTACHMENT 1)

e. CLIN 0005 – Travel in accordance with regulatory implementation of Public Law 99-

234 and FAR 31.205-46, Travel Costs (subject to local policy and procedure)

13. Is the Government’s proposed CLIN structure an industry standard? If not, please explain.

The Contracting Officer will review and consider all responses and/or questions received. However, the Contracting Officer is not required to implement any of the feedback and/or suggestions received. The Contracting Officer will not provide a written and/or verbal response to any questions received.

Responses to this Notice

The Government requests that interested and qualified sources provide responses to the above questions. Vendors are asked to limit submissions to 15 pages or less. Any information provided is voluntary. All eligible firms responding to the Sources Sought must ensure their response is complete and sufficiently detailed in order to allow the Government to assess the firm’s capability.

Please submit responses electronically to Ms. Biannica Barksdale-Glay at biannica.barksdale@us.af.mil on or before 2:00 PM Hawaii Standard Time (HST), Thursday, 30

July 2020. Telephonic requests or responses will not be accepted.

Attachments

Attachment 1 – DRAFT BUSINESS INSTRUCTIONS (PWS)

Attachment 2 – Pacific Command, Area of Responsibility List mailto:biannica.barksdale@us.af.mil