HVAC Repair MSD SB SOW.docx

Scope of Work and Specifications for

Coast Guard Marine Safety Detachment Santa Barbara HVAC Unit Repairs

Located at U.S. Coast Guard Marine Safety Detachment Santa Barbara, CA 111 Harbor Way, Santa Barbara, CA 93109.

June 2026

PSN: 31778339

Commanding Officer United States Coast Guard Sector Los Angeles – Long Beach Sector Engineering Division San Pedro, CA 90731

1) SCOPE: The Contractor shall provide all supervision, labor, equipment, parts and materials to replace a variable frequency drive (VFD) for the blower and replace the second stage compressor, condenser fan motor, blower belt, and recharge system for the HVAC system at the U.S. Coast Guard Marine Safety Detachment, Santa Barbara. The VFD itself is fully out of commission and is need of replacement. Additionally, it was discovered that the existing 2nd Stage Compressor has an oil and refrigerant leak originating at the compressor terminals and a replacement compressor is needed. The 2nd Stage Compressor fan motor and fan belt have failed and are in need of replacement. The facility named herein is located at 111 Harbor Way, Santa Barbara, CA 93109.

Government Furnished Equipment:

N/A

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

3) MATERIALS AND LOCATIONS:

a) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers’ recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the on-site representative. Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

b) The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

4) SCHEDULE OF WORK: Completion of work shall be accomplished within 14 calendar days from acceptance of submittals. The Contractor shall perform all work during normal base work hours. The facility normal working hours are 8:00 am to 4:00 pm, Monday through Friday.

5) EXISTING CONDITIONS: The contractor is expected to satisfy themselves as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. A site visit should be arranged with Chief Luke Stovall, and can be contacted via email at Luke.A.Stovall@uscg.mil.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

7) INSPECTION AND ACCEPTANCE: The COR or an on-site representative will accomplish inspection and acceptance of work.

8) LABOR LAWS: The Davis-Bacon Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

10) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the on-site representative approves the appearance of the job site.

11) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

12) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 5 calendar days after contract award.

b) The U.S. Coast Guard will have 5 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 5 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 5 Calendar days to begin work on the project and have the project completed within 14 calendar days. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

13) SUBMITTALS:

a) Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

(1) Basic proposed construction plan including declaration of replacement materials

(2) Work delivery schedule

14) REFERENCES:

a) N/A

15) TECHNICAL REQUIREMENTS: Provide all supervision, labor, equipment, parts and materials necessary to remove the HVAC componentry and repair/replace relevant parts to bring the system into a fully operational status.

a) The Contractor is to provide and install any and all parts necessary to fully install this prescribed equipment.

b) VFD Replacement Specifications:

(1) Shut power off to system to allow VFD access.

(2) Disconnect high voltage writing and control wiring from failed VFD.

(3) Remove failed VFD component.

(4) Provide and install new OEM VFD into blower compartment, motor drive HK30WA506.

(5) Connect high and control low voltage wiring to new VFD.

(6) Restore power and assess sequence controls with manufacturer tech support program.

(7) Upon programming completion, test unit operation.

c) 2nd Stage Compressor Specifications:

(1) Recover refrigerant from 2nd stage compressor circuit per EPA guidance.

(2) Un-weld piping to compressor and drier, disconnect wiring, unbolt compressor base from unit, and remove compressor and drier.

(3) Disconnect wiring to failed condenser fan motor, capacitor and demo motor and fan prop.

(4) Prove and install new OEM compressor and filter drier, model numbers ZP51LXETF5800 and KH43LG093 respectively, weld piping to each, connect wiring to compressor and bolt compressor to base of the unit.

(5) Pressure test piping joints and connection and perform an evacuation to remove containments.

(6) Provide and install new OEM condenser fan motor, prop blade, and capacitor, model numbers HC39GE208 and LA01RA044 and P2911014 respectively.

(7) Connect wiring to capacitor and fan motor.

(8) Remove and replace blower motor belt with a new AX49 belt

(9) Add 10lbs or 410A into refrigerant circuit.

(10) Perform start up and check for proper operation.

d) Installation, operation, maintenance manuals and warranty information for the equipment and system components shall be turned over to the COR upon project completion.

16) TESTING AND INSPECTION:

a) The Contractor shall notify the Contracting Officer’s Representative (COR) 1 days before the performance, inspection and acceptance tests are to be conducted. The tests shall be performed in the presence of the onsite representative, Chief Luke A. Stovall.

b) Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1

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