HV Lines SOW.docx

Statement of Work Template Statement of Work 33K Feed Line Service

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires 33K Feed Line Service at SCI Phoenix/Graterford in Collegeville, PA.

II. ISSUIING OFFICER

Questions regarding the technical aspect of this bid should be directed to Shawn McCullough at (610) 409-7890 x1440.

Questions regarding the bidding or contracting procedures should be directed towards Alyssa Meck at 814-621-2110 x1109 or almeck@pa.gov.

III. CONTRACT REQUIREMENTS

The contractor shall provide all labor, materials, tools and equipment necessary to repair and maintain the 33K Feed Lines from PECO to the State Correctional Institution- Phoenix power stations-CUB. Services will include all support rooms, aerial lines, utility poles and related equipment located on Phoenix/Graterford property that are required to maintain electrical service to the institution and applicable powered buildings.

A 2-hour emergency response time is required.

Repair parts shall be furnished by the contractor. All items will be F.O.B. Destination.

IV. CONTRACTOR REQUIREMENTS

The contractor agrees to comply with prevailing wage requirements.

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

V. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

VI. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

This is a one year contract with the option of two one-year renewals.

Should the renewal option be exercised, pricing may change at the time of renewal. The price adjustment must be by mutual agreement between the Department of Corrections and the supplier and must be submitted to the Department of Corrections no later than sixty (60) days prior to the contract end date. All supporting documentation must be submitted with the pricing to justify any price increases.

Upon renewal, the Department, based on past performance, may negotiate an increase in the unit prices, by a rate not to exceed 3%. The Contractor shall provide written notification to the Department no later than sixty (60) days prior to the contract end date.

VII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VIII. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.stat.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.