Hunter Park Improvements RFB

REQUEST FOR BIDS

FOR

Hunter Park Improvements

ISSUE DATE: 02/06/2023

DUE DATE: 03/06/2023

RFB 2023-003

Hunter Park located at 8830 Gurley Road, Douglasville, GA 30134

The City of Douglasville, Georgia, is issuing this request for bids for construction services described herein.

Completed bids must be uploaded to http://www.bidnet.com by 2:00 p.m. eastern standard time on

03/06/2023. Any bid received after this date and time will not be accepted. In order to be considered for selection, any bidder must submit a complete response to the invitation. Incomplete bids may not be considered if the omissions are determined to be significant at the sole discretion of the City of

Douglasville. The City reserves the right to reject any non-responsive bids, or all bids submitted and to request additional information from any or all bidders. Any contract awarded will be awarded to the bidder, who, based upon evaluation of all bids, is determined to have submitted the best bid, considering both cost and prior experience in similar projects.

1. GENERAL PROJECT INFORMATION AND BACKGROUND: (Projects included but not limited to)

1.1. The City of Douglasville will be receiving Competitive Cost Sealed Bids for all material, labor and equipment for the Hunter Park Improvements Project at Hunter Park 8830 Gurley Road, Douglasville, Ga. 30134.

1.2. RFB Timeline

City issues public advertisement of RFB 02/06/2023

Pre-bid meeting 2/15/2023 11:00 AM

Deadline for written questions/requests for clarification

2/22/2023 2:00 PM

Deadline for submission of Bids 03/06/23 at 2:00 PM

City Council will vote on selection of firm TBD http://www.bidnet.com/

2. SCOPE OF SERVICES:

2.1 This project will include grading, storm drainage improvements, and handrail installation for the construction of a new gravel surface walking trail as shown on the Construction Plans and called for in Technical Specifications.

2.2 This project shall be substantially complete within 90 calendar days from the date of notice to proceed of the contract.

3. Bid Bond

3.1. The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

3.2. The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 60 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

3.3. Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

4. Request for Bid Documents

All RFB documents are available in electronic format at http://www.bidnet.com and https://www.douglasvillega.gov/.

5. Availability of Request for Bid

The RFB is open to all qualified candidates and is available free of charge.

6. Request for Information

All requests for information and clarifications regarding this project shall reference the above invitation name and be submitted via http://www.bidnet.com no later than February 22, 2023 at 2:00 pm EST.

Questions and answers will be issued in the form of an addendum to all interested and will be available on http://www.bidnet.com and on the city’s website (under Bids), www.douglasvillega.gov. It is the bidder’s responsibility to check the website for any addenda issued for this RFB.

7. Pre-Bid Meeting, Site Visit and Existing Documents Review

The Mandatory Pre-Bid Meeting will be held at Hunter Park 8830 Gurley Road, Douglasville, GA 30134 on

February 15, 2023 at 11:00 a.m.

8. Communication

From the issue date of this (RFB) solicitation until a successful bidder is selected and announced, bidders http://www.bidnet.com/ https://www.douglasvillega.gov/ http://www.bidnet.com/ http://www.bidnet.com/ http://www.douglasvillega.gov/ are forbidden to communicate about this solicitation or this project for any reason with any members of the City of Douglasville administration and government, except for submission of questions as instructed in the RFB, or during the pre-bid conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the City reserves the right to reject the bid of the offending bidder.

9. Submittal Date and Information

Bidders must submit one bid proposal in PDF format to http://bidnet.com by 03/06/2023 at 2:00

PM.

It is the sole responsibility of the bidder to assure delivery by the specified deadlines; the City cannot accept responsibility for incorrect delivery, regardless of reason.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The City is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the City. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the bid amounts of the bid documents will remain confidential until final award.

10. Corporate certificate. Bidders which are entities shall submit a certificate of existence from the Secretary of State, showing the legal name and active status.

11. This project will be awarded considering both cost and prior experience in similar projects.

Inaccuracy of any information supplied within a bid or other error constitute grounds for rejection of the bid. However, the City may, in its sole discretion, correct errors or contact a bidder for clarification.

Douglasville reserves the right to reject all bids and to reject any unresponsible or non-responsive bids.

http://bidnet.com/

BID FORM

CITY OF DOUGLASVILLE–

HUNTER PARK

SOLICITATION I.D.# RFB 2023-003

CONTRACT FOR CONSTRUCTION OF

HUNTER PARK IMPROVEMENTS

BID FORM

ARTICLE 1—OWNER AND BIDDER INFORMATION

1.01 Bidder: _____________________________________________________________

1.02 This Bid is submitted to: http://www.bidnet.com.

1.03 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required 5% Bid Security;

B. Bidder’s Disclosure Statement C. E-Verify Affidavit;

D. Certification Form E. List of Similar Projects

ARTICLE 3—LUMP SUM BID

3.01 Bidder will complete the Work in accordance with the Construction Plans and Specifications for the following lump sum (stipulated) price:

A. Lump Sum Price (Single Stipulated Sum): $_________________________________

B. Add Alternate Amount for Removal of Existing Concrete Tunnel:

ARTICLE 4—TIME OF COMPLETION

4.01 Bidder agrees that the Work will be substantially complete within 90 days of issuance of Notice to Proceed.

ARTICLE 5—BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF

ADDENDA

5.01 Bid Acceptance Period

A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.02 Instructions to Bidders

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation, those dealing with the disposition of Bid security.

5.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Addendum Date

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Bidder’s Representations

A. In submitting this Bid, Bidder represents the following:

1. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

2. Bidder has visited the site, conducted a thorough visual examination of the site and adjacent areas, and become familiar with the general, local, and site conditions that may affect cost, progress, and performance of the work.

3. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the work.

4. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the site; information and observations obtained from visits to the site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and (c) Bidder’s (Contractor’s) safety precautions and programs.

5. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

6. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

7. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

8. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

9. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License Number:

BIDDERS’ DISCLOSURE STATEMENT

All bidders should be aware that the Project is a public project, and the City is a public agency.

Pursuant to the laws, rules and Executive Orders of the State of Georgia, the City of

Douglasville shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include a Disclosure Statement with your submittal which answers the following specific questions:

1. Describe any business transactions occurring within the prior two years between your firm and the City of Douglasville. <Insert Response Here>

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to the City of Douglasville, t within the prior one-year period.

<Insert Response Here>

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with the City of Douglasville. <Insert Response Here>

This Disclosure Statement should be dated and signed by an authorized signer for the bidder and submitted with the Bidder’s submittal.

Name of Firm

Authorized Signature Date

Printed Name and Title of Authorized Agent

Georgia Security and Immigration Compliance.

Compliance with the requirements of O.C.G.A. 13-10-91 and Georgia Department of Labor Rule 300-10-1-

.02 are conditions of this contract. Contractor certifies that it has the following number of employees (check one appropriate box):

_____500 or more employees, or

_____100 or more employees, or

_____fewer than 100 employees, as identified in O.C.G.A. 13-10-91. In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor. The contractor’s compliance with the requirements of O.C.G.A. 13-10-91 and Rule 300-10-1-.02 is attested by the execution of the contractor affidavit as shown in Rule 300-10-1-.07, or a substantially similar contractor affidavit, which document is attached to this Contract, and is a part of this Contract.

In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from such subcontractor(s) attestation of the subcontractor’s compliance with

O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of any contractor/subcontractor agreement.

CONTRACTOR AFFIDAVIT AND AGREEMENT REGARDING GEORGIA SECURITY

AND IMMIGRATION COMPLIANCE.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of

Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States

Department of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Douglasville, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the

Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of

Douglasville at the time the subcontractor(s) is retained to perform such service.

Company ID Number: EEV/Basic Pilot Program* Authorization Date

Name of Contractor Name of Project

Name of Public Employer

Signature by Authorized Officer or Agent Date

Printed Name of Authorized Officer/Agent of Contractor

Title of Authorized Officer/Agent of Contractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ___ DAY OF ______________________, 20____

Notary Public

My Commission Expires: ________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

“EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration

SUBCONTRACTOR AFFIDAVIT FOR GEORGIA SECURITY AND IMMIGRATION

COMPLIANCE.

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor)| on behalf of the City of Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the

United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

Company ID Number: EEV/Basic Pilot Program* Authorization Date

Name of Subcontractor Name of Project

Name of Public Employer

Signature by Authorized Officer or Agent Date

Printed Name of Authorized Officer/Agent of Subcontractor

Title of Authorized Officer/Agent of Subcontractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ___ DAY OF ______________________, 20____

Notary Public

My Commission Expires: ________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

“EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

CERTIFICATION FORM

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached bid and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for bids is full, complete and truthful.

I further certify that the bidder and any principal employee of the bidder have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the bidder has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the bidder is not now under consideration for suspension or debarment from any such agency.

I further certify that the bidder has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the bidder is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the bidder acknowledges, agrees and authorizes, that the City of Douglasville may, by means that the City of Douglasville deems appropriate, determine the accuracy and truth of the information provided by the bidder and that the City of Douglasville or their agents may contact any individual or entity named in the RFB for the purpose of verifying the information supplied therein.

I acknowledge and agree that all the information contained in the RFB is submitted for the express purpose of inducing the City to award a contract.

A materially false statement or omission made in conjunction with this bid is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this bid thereby precluding the firm from doing business with, or performing work for, the

State of Georgia. In addition, such false statement or omission may subject the person and entity making the bid to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature

SWORN AND SUSCRIBED BEFORE ME

This (day) of (month), 20 (year)

NOTARY PUBLIC SIGNATURE

My Commission Expires:

NOTARY SEAL

List of Similar Projects:

1. Project Name: _________________________________________________ Project Location: __________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

2. Project Name: _________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

3. Project Name: _________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

TECHNICAL SPECIFICATIONS

CITY OF DOUGLASVILLE–

HUNTER PARK

SOLICITATION I.D.# RFB 2023-003

TABLE OF CONTENTS

SECTION 031000 – CONCRETE FORMING AND ACCESSORIES

SECTION 032000 – CONCRETE REINFORCING

SECTION 033000 – CAST-IN-PLACE CONCRETE

SECTION 033900 – CONCRETE CURING

SECTION 310513 – SOILS FOR EARTHWORK

SECTION 312213 – ROUGH GRADING

SECTION 312316 – EXCAVATION

SECTION 312316.13 – TRENCHING

SECTION 312323 – FILL

SECTION 312500 – EROSION AND SEDIMENTATION CONTROLS

SECTION 320513 – SOILS FOR EXTERIOR IMPROVEMENTS

SECTION 320516 – AGGREGATES FOR EXTERIOR IMPROVEMENTS

SECTION 321123 – AGGREGATE BASE COURSES

SECTION 321313 – CONCRETE PAVING

SECTION 329219 – SEEDING

SECTION 330561 – CONCRETE MANHOLES

SECTION 334200 – STORMWATER CONVEYENCE

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