Humanities Connections Notice of Funding Opportunity 2023 20230907-AKA-AKB, updated.pdf

Notice of Funding Opportunity

Humanities Connections

Funding Opportunity Number: 20230907-AKA-AKB

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.162

Application Deadline: September 7, 2023

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Education Programs Telephone: 202-606-8337 Email: hc@neh.gov Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:hc@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Education Programs is accepting applications for the Humanities Connections program. This program seeks to expand the role of the humanities in undergraduate education at two- and four-year institutions by encouraging partnerships between humanities faculty and their counterparts in other areas of study. Awards support the planning or implementation of curricular projects connecting the humanities to the physical and natural sciences; pre-service or professional programs, including law and business; computer science, data science, and other technology-driven fields; or other non-humanities departments or schools. Projects must incorporate the approaches and learning activities of both the humanities and the non-humanities disciplines involved.

Funding Opportunity Title Humanities Connections Funding Opportunity Number 20230907-AKA-AKB Federal Assistance Listing Number 45.162 Optional Draft Deadline July 21, 2023, 11:59 p.m. Eastern Time Application Deadline September 7, 2023, 11:59 p.m. Eastern Time Anticipated Award Announcement April 2024 Anticipated FY 2024 Funding Approximately $1,500,000 Estimated Number and Type of Awards Approximately 12 Planning and 6 Implementation grants Award Amounts Planning: up to $50,000

Implementation: up to $150,000 Cost Sharing/Match Required No Period of Performance Planning: 12 months

Implementation: 18 to 36 months

All projects must start between June 1, 2024, and September 1, 2024.

Eligible Applicants U.S. two- or four-year public or private 501(c)(3) accredited institutions of higher education.

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/education/humanities-connections

Pre-Application Webinar Pre-recorded webinars will be posted to the program resource page by June 7, 2023.

Live Q&A Session: Click here to participate in a live Q&A session at 1:00 p.m. Eastern Time on June 29, 2023.

Or call in (audio only): +1 202-600-8430, Meeting code 982 023 751#

Published May 22, 2023 https://www.neh.gov/grants/education/humanities-connections https://www.neh.gov/grants/education/humanities-connections https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2ZjOGE0NTAtZjU2Mi00MmU2LTliM2EtODQ4ZmZhNjU3ZDRk%40thread.v2/0?context=%7b%22Tid%22%3a%2293b06459-c77d-44b6-af7f-e813cddcdcc3%22%2c%22Oid%22%3a%22f28c01cd-bca1-4980-b35a-b9102b345024%22%7d

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Table of Contents

Executive Summary ................................................................................................ i

Table of Contents ................................................................................................... ii

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the National Endowment for the Humanities (NEH) Division of Education Programs’ Humanities Connections program. This program seeks to expand the role of the humanities in undergraduate education at two- and four-year institutions by encouraging partnerships between humanities faculty and their counterparts in other areas of study. Awards support the planning or implementation of curricular projects connecting the humanities to the physical and natural sciences; pre-service or professional programs, including law and business; computer science, data science, and other technology-driven fields; or other non-humanities departments or schools. Projects must incorporate the approaches and learning activities of both the humanities and the non-humanities disciplines involved.

Competitive Humanities Connections proposals will demonstrate:

• how the proposed project expands the role of the humanities in the undergraduate curriculum at the applicant institution(s)

• substantive and purposeful integration of the subject matter, approaches, and learning activities of two or more disciplines (with a minimum of one in and one outside of the humanities)

• collaboration between faculty from two or more departments or schools (with a minimum of one in and one outside of the humanities)

• a curricular structure that your institution could sustain over the long term, including interdisciplinary minors or certificates; curricular pathways such as concentrations within majors or general education programs; and other models appropriate to the institution

NEH encourages you to review the sample project narratives on the program resource page.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

Funding categories The Humanities Connections program includes two funding levels: Planning and Implementation. Implementation proposals may, but are not required to, be based on projects previously funded at the Planning level. An award from NEH for one stage of a project does not commit the agency to continued support. NEH evaluates applications for each stage of a project independently. See C3. Other Eligibility Information.

Planning Planning awards (up to $50,000 and for 12 months) support the interdisciplinary collaboration of faculty from two or more departments or schools (a minimum of one in and one outside of the humanities). The award provides institutions the opportunity to create a firm foundation for an interdisciplinary undergraduate curricular program or initiative. Projects may build on existing programs or initiatives, including those currently managed by a single department, or may develop entirely new ones.

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The outcome of a successful Planning award should be a preliminary proposal that clearly defines the steps necessary to progress towards an interdisciplinary curriculum or initiative.

You may use a Planning award to:

• establish and convene a collaborative team to develop project goals and outcomes

• consult outside experts on curriculum design or interdisciplinary learning opportunities, including, but not limited to, individual or collaborative undergraduate research projects; field or laboratory research; and community-based, project-based, or site-based learning

• organize workshops or other professional development for faculty and administrators on substantive issues related to the success of the project

• coordinate focus or discussion groups, which may include students, around issues central to project rationale

• design or revise courses, instructional models, and learning activities

• work with institutional leadership about the potential for long-term support

• complete other tasks that align with the project’s goals

Implementation Implementation awards (up to $150,000 and from 18 to 36 months) support the introduction or revision of sustainable and interdisciplinary undergraduate curricula or initiatives at two- and four-year colleges and universities. Projects must involve faculty from two or more departments or schools (a minimum of one in and one outside of the humanities) and integrate the approaches and learning activities of the disciplines involved. Implementation proposals must show unambiguous evidence of prior planning and present a defined rationale with clear intellectual and logistical objectives supported by institutional leadership. The award provides the opportunity to build on faculty, administrative, or institutional partnerships and to develop and refine the project’s intellectual content, design, and scope. You should clearly demonstrate any partners’ or collaborators’ commitments; outline preferred approaches to curriculum building/consolidation; and explain outreach strategies to attract students to the new educational opportunity.

The outcome of an Implementation award should be a sustainable curriculum or initiative ready to enroll students.

You may use an Implementation award to:

• convene a core faculty team and develop working groups on issues central to project rationale

• engage outside experts on issues pertinent to project content, design, and sustainability

• develop, implement, assess, and refine curricula (such as new courses, modules, and pathways) and instructional models for effective interdisciplinary pedagogy

• create and implement outreach strategies to attract students to new educational opportunities

• conduct mid- and long-range feasibility studies

• complete other tasks that align with the project’s goals

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2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

American Tapestry: Weaving Together Past, Present, and Future American Tapestry: Weaving Together Past, Present, and Future is a wide-ranging special initiative at NEH that leverages the humanities to tackle some of the most pressing challenges of our time: strengthening our democracy, advancing equity for all, and addressing our changing climate. The initiative encourages humanities projects that elevate the role of civics in schools and public programs, advance knowledge of the country’s history and political institutions, and examine threats to its democratic principles. The initiative also encourages projects that explore the untold stories of historically underrepresented groups and build capacity at cultural and educational institutions to benefit underserved communities. Finally, the initiative welcomes projects that promote research into the historical roots and cultural effects of climate change and support the cultural and educational sectors in building climate resilience. By supporting humanities projects that align with these three themes—strengthening our democracy, advancing equity for all, and addressing our changing climate—the American Tapestry initiative seeks to tell our country’s history in all its complexity and diversity.

United We Stand: Connecting Through Culture Hate must have no safe harbor in America – especially when that hate fuels the kind of violence we’ve seen from Oak Creek to Pittsburgh, from El Paso to Poway, and from Atlanta to Buffalo.

When ordinary Americans cannot participate in the basic activities of everyday life – like shopping at the grocery store or praying at their house of worship – without the fear of being targeted and killed for who they are, our security as well as democracy are at risk. In coordination with the White House “United We Stand” Summit in September 2022, NEH launched a new initiative titled United We Stand: Connecting Through Culture that uses the humanities to combat hate-motivated violence and promote civic engagement, social cohesion, and cross-cultural understanding. As a part of this initiative, NEH encourages humanities projects that further our understanding of the nation’s racial, ethnic, gender, and religious diversity; examine the sources of hate and intolerance in the United States; and explore progress towards greater inclusiveness.

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NEH also encourages projects that include Native American organizations and communities as applicants and project partners. NEH will give all applications equal consideration in accordance with the program’s review criteria.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $50,000 for Planning or up to $150,000 for Implementation. This includes direct and indirect costs.

NEH anticipates approximately $1,500,000 to fund an estimated twelve Planning and six Implementation recipients.

NEH will award successful applicants outright funds, which are not contingent on additional funding from other sources.

NEH will not determine the amount available until Congress makes appropriations for FY 2024.

NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance of 12 months for Planning or 18 to 36 months for Implementation with a start date between June 1, 2024, and September 1, 2024.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of a month.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. two- or four-year public or private 501(c)(3) accredited institutions of higher education, including community colleges, four-year public and private colleges and universities, liberal arts colleges, research universities, Historically Black Colleges and Universities, Tribal Colleges and Universities, Hispanic-Serving Institutions, and Asian American and Native American Pacific Islander-Serving Institutions.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

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If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

To be eligible, your organization must make substantive contributions to the success of the project and must not function solely as a fiscal agent for another entity.

2. Cost Sharing NEH does not require cost sharing in this program.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in their evaluation of applications.

You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

Recipients of open Humanities Connections awards may apply.

Collaboration with other postsecondary institutions is welcome, but the project director must be employed by or affiliated with the applicant institution. The project director may not hold a full-time NEH individual award during the period of performance.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of the current competition.

If NEH has previously made an award in support of your project, you may apply for a new or subsequent stage of the project, which NEH will assess using the review criteria of the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications that include overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

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NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at hc@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed page limits or deviate from formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20230907-AKA-AKB. There is also a link on the program resource page.

This funding opportunity includes two application packages, which you can find under the “Package” tab. Select the appropriate one based upon your project type. Each package includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

• Planning: AKA2023

• Implementation: AKB2023

You must complete a multistep registration process prior to submitting your application. See D3. Unique Entity Identifier and System for Award Management.

Contact hc@neh.gov to request a paper copy of this notice.

If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

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2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

• Optional: You may submit this component, but NEH does not require it.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, NEH encourages you to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

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Application Component Table Application Component File Name Designation Page limit Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget Required Attachments Form Required Certification Regarding Lobbying

Conditionally required

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Attachments 1: Narrative narrative.pdf Required 8 pages for

Planning; 10 pages for Implementation (mandatory)

2: Work plan workplan.pdf Required 2-3 pages (suggested)

3: Readings and resources readings.pdf Required 1-2 pages (suggested)

4: Relevant research or data data.pdf Required for Implementation;

optional for Planning

5: Résumés for key personnel resumes.pdf Required 2 pages per résumé (suggested)

6: Letters of commitment and support letters.pdf Required

7: Subrecipient budget(s) subrecipient.pdf Conditionally

8: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

9: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

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Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to eight single-spaced pages for Planning and ten single-spaced pages for Implementation. Do not include an executive summary, cover page, or a table of contents. You may include images, charts, diagrams, footnotes, or endnotes if they fit within the page limit.

Organize your narrative using the following headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Intellectual rationale (aligns with review criteria Intellectual quality and Impact) This section of the narrative should:

• identify the topic or issue that the project addresses and explain how the project brings the resources and perspectives of the humanities into students’ broader educational goals and on the larger intellectual and cultural life of the institution

• address how your project will integrate the subject matter, approaches, and learning activities from two or more disciplines (at least one humanities and one non-humanities)

• if applicable, explain how partnership(s) beyond the institution will help accomplish your goals

For Planning proposals, describe the desired outcomes of the planning process. Estimate the potential impact on student engagement over a given span of years (e.g., the expected number of students enrolled per “x” years in a new minor, certificate, or curricular pathway). In Attachment 4, you may include relevant research or data collected for programs or disciplines that may be involved in your project (optional).

For Implementation proposals, summarize the conclusions reached as a result of your planning process, and whether or not NEH funded that process. Explain how your initial goals evolved as a result of your planning process. Address project scale, such as the number of faculty and departments/schools involved and the number of other partnerships formed (if any).

Describe the anticipated impact on institutional, program, or project goals, such as the expected number of students enrolled in the new curriculum over a given span of years after implementation. In Attachment 4, you must provide relevant quantitative and qualitative data collected during the planning phase that will inform your implementation strategy (required).

Content and activities (aligns with review criteria Intellectual quality and Design quality and feasibility) As appropriate to the funding level (Planning or Implementation), outline the stages for developing your project during the award period and the specific project activities you will undertake. This section should:

• explain the project’s structure and content, including how the components you will develop will form an integrated whole and which texts and other resources you plan to use

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• detail the specific subject areas curriculum components will explore, the project’s relationship to existing programs, and how often your institution will offer any courses or other activities your project will revise or create

• outline the steps for collaboration between departments, schools, and/or outside organizations, and explain their relevance to the project

• articulate your outreach strategies to attract students to the new educational opportunities, both initially and long-term

Provide a work plan in Attachment 2 and a list of relevant team readings and resources in Attachment 3.

Collaborative team (aligns with review criterion Design quality and feasibility) Describe the qualifications and responsibilities of the project director(s) and other personnel who will collaborate in the planning process. Outline the team’s composition and explain how it reflects the key stakeholders in the planning process, including any external contributors to the project, such as visiting scholars, consultants, and/or community partners.

Team members may include:

• full-time or adjunct faculty from two or more departments, with a minimum of one in and one outside of the humanities (required)

• high-level administrators, such as deans or provosts

• advanced undergraduates/graduate students acting as advisors

• humanities-oriented teaching and learning professionals, such as librarians and media specialists

• experts in specific pedagogical approaches, such as applied humanities, archival research, field or laboratory research, or other learning activities appropriate to the project

• members of cultural or community organizations, professional societies, or other external collaborators relevant to the project

For both Planning and Implementation proposals, if you anticipate subsequent additions to the team, describe the process by which you will recruit or select them.

Provide brief résumés or biographies as Attachment 5 and letters or emails of commitment as Attachment 6.

Institutional context and resources (aligns with review criteria Design quality and feasibility and Impact) Situate the humanities at your institution(s), including information about current enrollment, majors, faculty, and existing resources. Describe how the institution’s resources (for example, personnel, library or museum holdings, information technology, learning centers) support the project.

If the project involves more than one institution, describe how the proposed collaboration will enhance any ongoing or previous partnerships or arrangements.

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Impact and evaluation (aligns with review criteria Design quality and feasibility and Impact) For Planning proposals, describe your methodology for evaluating the results of the planning stage, incorporating both qualitative and quantitative measures as appropriate. In addition, explain how you will assess the feasibility of proceeding to the next stage of the project.

For Implementation proposals, explain how you will assess the project during and after the period of performance. Describe the anticipated long-term impact of the project and explain how you will sustain the curricular innovation and scale student enrollment beyond the period of performance. Incorporate quantitative measures, such as the number of new or revised courses offered, undergraduate participation in new programs (such as certificates or minors), extent of student engagement and enrollment data, and faculty development results.

As a reminder, NEH does not require external evaluation in this program.

Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Intellectual rationale Intellectual quality Impact

Content and activities Intellectual quality Design quality and feasibility

Collaborative team Design quality and feasibility

Institutional context and resources Design quality and feasibility Impact

Impact and evaluation Design quality and feasibility Impact

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification. Complete the SF-424 Application for Federal Assistance - Short Organizational prior to completing your Research and Related Budget.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you provide voluntary cost share, do not include it on the Research and Related Budget form.

You may describe it in your budget justification.

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All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance.

Costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge the same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields Your SF-424 Application for Federal Assistance - Short Organizational form should pre-populate introductory fields. If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should match the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may use both columns if your institutional policy requires separate accounting for academic and summer months. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits may include the costs of leave (e.g., vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

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The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

Administrative/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if they meet the following conditions:

• The administrative or clerical services are integral to a project or activity.

• The individuals can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, describe how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

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You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing You may charge depreciation in compliance with 2 CFR § 200.436. If you lease equipment, include equipment rental/user fees in F. Other Direct Costs.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. If NEH funds your project, you must include the requirements of this section in all subawards, contracts, and purchase orders for work or products.

List each item of equipment you plan to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Detail costs for each trip in your budget justification. If you make nonrefundable travel arrangements, it is at your own risk.

You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

You may not use NEH funds to attend regularly occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs Participants are the beneficiaries, not the providers, of a service or training opportunity (such as a workshop, conference, seminar, or symposium) funded by a federal award.

2 CFR § 200.1 defines participant support costs as direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

2 CFR § 200.432 defines a conference as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, and which is necessary and reasonable for successful performance under the federal award.

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Include supporting information in your budget justification. If you or your participants make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

If you claim indirect costs, exclude participant support costs from the MTDC base. The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the requested funds for participant stipends.

3. Travel Enter the requested funds for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage, public transportation fares, parking fees).

4. Subsistence Enter the requested funds for participant subsistence (e.g., lodging and service charges; meals, including taxes and tips; and incidental expenses).

5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees) and enter the requested funds. Provide additional information in your budget justification.

Number of Participants/Trainees Enter the number of participants. This field cannot exceed 999.

F. Other Direct Costs The form will calculate total other direct costs.

1. Materials and Supplies Enter the requested funds for materials and supplies that cost less than $5,000 per item, regardless of its useful life, unless your organization has established a different capitalization level. See 2 CFR §§ 200.314 and .453.

2. Publication Costs Enter the requested funds for publication costs, including the costs of documenting, preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award. Include supporting information in your budget justification.

3. Consultant Services Enter the requested funds for consultant services. If your project includes an external advisory committee, include associated costs here.

Consultant fees must comply with 2 CFR § 200.459.

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4. Automated Data Processing (ADP)/Computer Services Enter the requested funds for ADP/computer services, including computer-based retrieval of scientific, technical, and education information. Include personal computers and accessories under Materials and Supplies. If a third party will provide these services, include them in Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs Enter the total funds you are requesting (both direct and indirect costs) for activities third parties will perform.

Per 2 CFR §§ 200.1 and .331(a), a subaward is an award you issue to a subrecipient to carry out part of your federal award. Subawards do not include payments to contractors (as defined in 2 CFR §§ 200.1 and .331(b)) or payments to individuals who are beneficiaries of federal programs.

You may provide a subaward through any form of legal agreement, including an agreement you consider a contract. The substance of the relationship between a passthrough entity and a third party is more important than the form of the agreement when determining if the third-party functions as subrecipient or contractor. See 2 CFR § 200.331(c).

NEH may request additional information to assess if proposed costs are reasonable and allowable. See 2 CFR §§ 200.331 and .332.

If your budget includes subawards, you must submit a separate Research and Related budget and budget justification for each subrecipient. See Attachment 7: Subrecipient budget(s).

If a subrecipient claims indirect costs, include its federally negotiated indirect cost rate agreement in Attachment 8: Federally negotiated indirect cost rate agreement. You do not have to include an agreement for any subrecipient that requests the 10% de minimis rate.

See F2. Administrative and National Policy Requirements for additional information on monitoring subrecipients’ performance.

6. Equipment or Facility Rental/User Fees Enter the requested funds for rental fees for equipment and facilities.

If you will use your own equipment and facilities, you may charge depreciation in compliance with 2 CFR § 200.436. Alternatively, if you will use equipment you purchased with federal funds under another award, you may charge user fees consistent with 2 CFR § 200.313(c)(2). You may not charge both depreciation and user fees.

If you will host a conference, you may rent facilities per 2 CFR § 200.432. If you rent facilities under a “less-than-arm's-length” lease, you must comply with 2 CFR § 200.465(c).

Federally funded meetings and conferences must take place in properties that comply with the Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391). Consult the U.S. Fire Administration’s National Master List for fire code compliant hotels.

7. Alterations and Renovations Leave this line blank. Per 2 CFR § 200.462, costs you incur for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs.

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