Hudson Public Square Renovation - FULL Invitation to Bid 070826.pdf

Hudson Public Square Invitation to Bid

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-1

BID SET June 25, 2026

INVITATION TO BID

The City of Hudson, New York, in partnership with Friends of the Public Square (FOPS) invites the submission of Sealed Bid Proposals from qualified Contractors to furnish materials and labor to complete the following project in accordance with the plans and specifications:

Public Square Renovation

Hudson, New York

Project No.237902 New York State Office of Parks, Recreation and Historic Preservation

Project No. 2025-700 City of Hudson Department of Public Works

The project area is bound by North 7th Street, Warren Street, Columbia Street, and Park Place in the City of Hudson, New York. The project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993.

This work is to be bid under a SINGLE CONTRACT system covering the work of all trades under separate contracts as follows:

Contract No. 1 – General Construction

Sealed bid documents will be accepted until 12:00 PM (Noon) on August 11, 2026. Bids received after that time will be disqualified. Bids will be opened at 12:05 PM on August 11, 2026, and will be posted electronically on the online Planroom within 48 hours.

Sealed bid documents shall be addressed to: Mr. Robert Perry, DPW Superintendent, City of Hudson, Department of Public Works

520 Warren Street, Hudson, NY 12534

Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by Bid Security in the form of a certified check, bank check, or bid bond in the amount defined in the “Information to Bidders.”

Any bid may be withdrawn without prejudice prior to the official bid submission time or any publicized postponement thereof.

OBTAINING AND VIEWING BID DOCUMENTS

The Bid Documents dated June 26, 2026, will be available for viewing and downloading on July 7th, 2026, via an online plan room. Prospective Bidders may electronically view and download an electronic copy of the Bid Documents at the Camelot Print & Copy Centers online Planroom at www.camelotplanroom.com. Prospective Bidders may order or otherwise print one hard copy for the purpose of preparing the Bid.

Prospective Bidders must be registered with The City of Hudson via Planroom to be invited to the Pre- Bid meeting, receive a list of other Plan Holders, receive Addenda or responses to pre-bid questions (RFIs), and submit a bid. Prospective Bidders are responsible for checking the online Planroom for Addenda, meeting invitations, and other bid-related announcements.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-2

BID SET June 25, 2026

PAPER BID DOCUMENTS

Hard copy sets and digital copies of the bid documents may be ordered directly from the designated printing house or the online Planroom, as indicated. Plans and specifications (paper and electronic copies) will remain the property of The City of Hudson and must be returned or destroyed by non-bidding and unsuccessful bidders within 30 business days after the award of the Contract or the rejection of the bids.

SITE VISITATION AND PRE-BID MEETING

Bidders are encouraged to visit the project site on their own before the pre-bid conferences. The area is a public park and is currently open to the public. There will be two Prebid conferences. The first will be held on-site, and the second will be held via ZOOM (teleconference) and will be conducted by the City of

Hudson and FOPS with the design team on the following date:

Prebid SITE Meeting

Public Square at the intersection of 7th and Warren Streets, Hudson, NY 12534

July 28, 2026, at 11:00 am, rain or shine

Prebid ZOOM conference (online teleconferencing)

July 28, 2026, at 3:00 pm.

Registered Plan Holders will receive an invitation to the Zoom Prebid meeting no less than 24 hours in advance of the meeting.

REQUESTS FOR INFORMATION

Requests for information, interpretation, and clarification shall be made to the Construction Manager, Austin Leonard, at Aleonard@po-eng.com, using the RFI form found in the BID Documents. Subject heading shall read: Public Square Renovation Pre-Bid RFI.

RFI submissions shall be submitted no later than July 31, 2026, at 5:00 PM.

RFI’s received after this date will not be processed.

Addenda addressing RFI’s will be issued to all registered Plan Holders by August 4th, 2026, at 5:00 PM. Each Bidder is responsible for confirming receipt of all Addenda. Failure to do so shall not relieve the Bidder of his/her obligations under the submitted Bid.

In accordance with State Finance Law, Section 139j, the following City of Hudson staff member has been designated as the contact for this contract: Robert Perry, Superintendent, Department of Public Works, City of Hudson, New York. All technical & administrative questions should be directed to the Construction Manager, Austin Leonard, by email to

Aleonard@po-eng.com and using the RFI form. Please note that contacting any other staff regarding this contract may be a violation of State Finance Law, Section 139j, resulting in a determination of contractor non-responsibility.

Preparation of Bids

Bids shall be prepared as set forth in the Information for Bidders, enclosed in a sealed envelope bearing on its face the name, address and phone number of the bidder and the title of the project.

mailto:Aleonard@po-eng.com mailto:Aleonard@po-eng.com

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-3

BID SET June 25, 2026

Each bidder agrees to waive any claim it has or may have against the City of Hudson, the Construction Manager, the Landscape Architect, and their respective employees, arising out of or in connection with the administration, evaluation or recommendation of any bid.

The City of Hudson, Construction Manager, further reserves the right to disqualify bidders for any material failure to comply with the Information for Bidders and General, Supplementary, and Special Conditions. The City of Hudson reserves the right to reject any or all bids and to waive any informalities or defects in such bid either before or after opening.

BID PACKAGE

Bid submissions must include a complete set of signed (and notarized where indicated) documents to be valid. Bid submissions with missing or incomplete information will be deemed ‘non-responsive’. Bid submission must include the following:

• Form of Proposal

• Acknowledgment of receipt of Addenda.

• New York State Certifications:

o Certification regarding debarment, suspension, ineligibility, and outstanding debts o Non-collusive bidding certificate o Affirmation pursuant to NYS State Finance Law §139-j (3) and §139-j (6) (b) o Statement concerning authority to do business in the State of New York

Acknowledgment of the form of business

• The project is subject to Article 8 of the Labor Law and the following must be included in the Bid

Package: Digital Copy of the Certificate of Registration and Registration Number from the

Contract Registry portal.

• Federal law certification

• Statement of Surety’s intent

• Either: Certification of compliance with the Iran Divestment Act (IDA)

Or: Declaration of Bidder’s inability to provide certification of compliance with the IDA

• NYS Vendor Responsibility Questionnaire, CCA-2

Attachment A – Completed Construction Contracts

Attachment B – Uncompleted Construction Contracts

Attachment C – Financial Information

• M/WBE Forms as applicable

• EO 177 Certification

• Bid Bond

BONDS

Bid Security: Each bidder must deposit with their bid security in the form outlined in the

"INFORMATION FOR BIDDERS".

Performance Bond: The successful bidder will be required to furnish a Performance Bond and a

Labor and Material Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract.

No bidder may withdraw his/her bid within 45 business days after the date of the opening of bids.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-4

BID SET June 25, 2026

SCOPE OF WORK

The Contractor is responsible for visiting the site(s), attending pre-bid conference, reviewing all the drawings, specifications, and addenda to obtain a complete understanding of the entire work scope for the purpose of bidding.

GENERAL CONSTRUCTION CONTRACT: Value to be determined at the time of bid.

General Construction Contract (GC): A general description of the primary work elements is listed below for reference. Bidders are responsible for reviewing all the drawings, specifications, and addenda (that may be issued) to obtain a complete understanding of the entire work scope.

The Scope of Work includes all work indicated in the Contract Documents:

SCHEDULE OF VALUES

BASE BID:

1. General Conditions

2. Mobilization / Demobilization

3. Selective Demolition, Removals & Salvaged Items

4. Tree Protection & Erosion Control

5. Tree Removal (24”+ DBH) & Tree Pruning

6. Water Service and Distribution (To new MH and Drinking Fountain Only)

7. Sewer Utility and Connection (To new MH and Drinking Fountain Only)

8. Primary & Secondary Electric Service and Distribution (New Service, Park Lighting)

9. LED Site Lighting (New & Relocated)

10. Earthwork – General Site Grading & Excavation

11. Reset Existing Granite Perimeter Curb

12. Granite & Bluestone Curbing, Edging, and Pillars

13. Granite, Bluestone, and Limestone Pavements

14. Asphalt Block Pavement

15. Compacted Bluestone Screenings with Aluminum Edging

16. Veterans’ Memorial – Uplighting and Flagpole Uplighting

17. Veterans’ Memorial – Foundations and Flagpole

18. Site Furnishings (Central Park Settee Bench and Movable Tables and Chairs)

19. Miscellaneous signage and Dog Waste Stations

20. Landscape Plantings, including topsoil and mulch

21. Deduct Alt. Two canopy trees if Add Alt. 1 is not awarded for future access corridor.

22. Topsoil, Seed, Lawn, existing and new

23. Site Restoration and Cleanup

BID ALTERNATE #1: CENTRAL FOUNTAIN VAULT

1. Utility Vault (Inclusive of foundation, pumps, controllers, hatch)

2. Connect and stub up utility connections to the future fountain location.

3. Substitute SOD in lieu of SEED for all lawn areas.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-5

UNIT PRICES:

1. Sidewalk removal and replacement per square foot

2. Asphalt block pavement per square foot

3. Stone screenings pavement with Aluminum edging per square foot

4. Bluestone brick pavement per square foot

5. Custom granite curb matching historic profile per linear foot

6. Seed lawn, amend, and aerate soil per square foot

7. Sod lawn, amend, and aerate soil preparation per square foot

SCOPE OF PROJECT WORK

This project shall be awarded as a single contract. Any bids submitted shall include all project work as described by the Contract Documents (Plans, Specifications, Addenda, Clarifications, Contract, etc.) for the Base-Bid, one project Add-Alternate, and seven Unit Prices. Some specific items of work, only as per indicated in the Contract Documents, shall be provided by others, including the City of Hudson, National Grid, and Keeler Precast Concrete.

The intention of this project is to produce a complete and finished final product, whether or not the Add-Alternate is accepted. Bidders shall include all work described by the Contract

Documents, and any costs and requirements normally associated with each item of work, including all labor, materials, tools, equipment, hardware, layout, coordination, UDIG NY utility locations, scheduling, sequencing, submittals, inspections, certifications, insurances, foreseeable minor field modifications, protection of all finished components and surfaces, cutting, patching, welding, grinding, boring, bracing, shoring, trucking, shipping, delivery, handling, hoisting, installation, erection, testing, balancing, adjustment, shims, anchorages, attachments, punch-list and completion of any incomplete items, final cleaning, and any applicable taxes, fees, etc.

BASE BID:

The Base Bid shall include all elements of work necessary to produce a complete project per the

Contract Documents, including, but not limited to, the summarized line items as listed below.

1. General Conditions

a. Bidders shall include the costs of all items of work normally identified as

‘General Conditions’. Including, but not limited to, project management, required permits, safety and security fencing, safety and directional signage, worker toilet facilities, construction sign, coordination as required with the City of Hudson, Friends of the Public Square, Starr Whitehouse Landscape Architects, PLLC, Proper and O’Leary Engineering, dpc, M/E Engineering, and their authorized representatives, daily cleanup of the site including the legal disposal of any waste generated, etc.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-6

BID SET June 25, 2026

b. Provide ‘As-Built’ drawings of the locations of all utilities and systems installed.

Provide operations and maintenance information (O&M), owner training, and warranties for all elements of the work as required by the Construction

Documents.

2. Mobilization / Demobilization

a. Mobilization shall include the installation and removal of ballasted safety and site security fencing. Site delivery and storage of materials, tools, and equipment necessary for the beginning of the work in proper sequence, layout of the work, etc. Bidders shall be responsible for the reasonable and necessary protection of people, property, vehicles, and adjacent structures from injury and damage during all project work operations.

b. At the end of the project, demobilization includes the removal of all unused materials, tools, and equipment not incorporated into the work. Also, the final cleaning of the entire site and all site elements to an acceptable condition per the

Contract Documents.

3. Selective Demolition, Removals & Salvages

a. Selective demolition, removals, and salvage of site elements for reuse, as per the

Contract Documents. This shall include coordination with the City of Hudson

DPW on the removal of existing signage and posts, benches, existing fence around Veterans’ Memorial, existing asphaltic paving as indicated, electric utilities, etc.

b. Cutting and patching of new and existing elements of the project, not part of electrical, plumbing, wastewater, and/or stormwater systems work, shall be included in this line item.

c. The demolition of the existing fountain basin will be conducted by the City of

Hudson. The City will remove the fountain basin, and the Contractor will be responsible for backfilling the excavated area. It shall be assumed that the excavated depth to be backfilled by the contractor is 4’-0”. The backfill material shall consist of run-of-bank gravel, compacted in 12” lifts.

4. Tree Protection & Erosion Control

a. Furnish, install, and maintain tree protection and erosion control measures throughout the site, per the Contract Documents. This shall include protection of above-grade portions of trees from all construction activities and below-grade portions of trees within the Critical Root Zone (CRZ) as shown, including root pinning and pruning per the Contract Documents.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-7

BID SET June 25, 2026

b. Specified erosion control shall remain intact and in good condition for the duration of the project. Damaged or dislocated tree protection and erosion control shall be immediately repaired or replaced.

c. Protection from damage of any other project elements to remain (street clock, signal box, sidewalk, ‘peace post’, electric ground boxes, portions of existing hedge and other site landscaping elements to remain, etc.) shall be included.

d. Protection of the site, site elements to remain, and erosion control following work performed by others (City of Hudson, National Grid, and Keeler Precast

Concrete, etc.) shall also be the responsibility of the General Contractor.

5. Tree Removal (24”+ DBH) / Tree Pruning

a. Removal of trees in poor health and planting of new canopy trees per the

Construction Documents. Scope of work includes tree felling and selective pruning, per the Contract Documents, including large trees above 24” caliper.

This work also includes the complete removal and legal disposal of all wood and debris from the site after felling and pruning.

b. All tree work to be performed in coordination with the City of Hudson.

c. Stump removals shall be performed by the City of Hudson.

6. Stormwater Collection and Connection(s) to Combined Municipal Sewer

a. Furnish, install, and coordinate all stormwater piping, fittings, connections, drop inlets, and solid PVC piping, cleanouts, frames, covers, etc.

b. Furnish and install perforated PVC collection drains under resin-bound aggregate, including all connections, hardware and fittings.

c. Furnish and install precast catch basin and connection(s).

7. Water Service and Distribution (Drinking Fountain Only)

a. Furnish and install new drinking fountain/bottle-filler fixture, including all elements necessary to provide water service to the fixture. This shall include, but not be limited to the following:

b. Coordinate wet-tap of street main and excavation within the public right of way with the City of Hudson DPW.

c. Water line trenching, backfill and compaction.

d. New 1” copper water service to existing street main with curb stop valve and box.

e. Service manhole including backflow preventer, pressure reducer, shutoff and drain valves, and all piping, fittings, connections, and valves serving this fixture.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-8

8. Sewer Utility and Connections

a. Furnish, install, and coordinate all elements necessary to provide a new manhole for wastewater service from the drinking fountain / bottle-filler fixture and future fountain. This shall include, but not be limited to the following:

b. Excavation, shoring, and temporary support of Verizon data duct bank.

c. New precast sewer manhole structure and all associated components necessary for a complete installation.

d. Trench, backfill, furnish and install 6” PVC site combined wastewater main from the Base-Bid precast wastewater manhole to tie-in to the combined sewer main.

Coordinate street tap, and excavation within the public right of way, with the City of Hudson DPW.

e. Trenching, backfill and compaction for new solid PVC collection piping.

f. All piping, fittings, and connections.

9. Primary & Secondary Electric Service and Distribution

a. Furnish, install, and coordinate new electrical service conduit, wiring, pullboxes, and connections, including electrical service for the Veterans Memorial.

b. Provide grounding of all electrical systems per Code.

c. Provide all electrical controls for the project and make all electrical connections except for the new service meter, secondary cable, and new service connections, which are to be furnished and installed by National Grid.

10. Light Fixture installation (New & Relocated)

a. Furnish, install, and coordinate new, relocated (install-only), site light fixtures, including footings, bases, and poles, conduit, fixture wiring, etc.

b. Install-only LED luminaires to be supplied by the City of Hudson.

c. Secondary site wiring and connections to primary electric street service to be furnished and installed by National Grid.

11. Earthwork – General Site Grading & Excavation

a. All earthwork, including but not limited to, shoring, hand, electric, pneumatic, and machine excavation, aeration, removals, new and reclaimed backfills, compaction, rough and fine grading.

b. Existing topsoil shall be removed and stockpiled (on or off-site), for reuse at the end of the project. The Contractor shall be responsible for stormwater and erosion control for all project materials stored off-site.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-9

BID SET June 25, 2026

c. Installation of new drainage structures including new manholes. Reconstruction of existing drainage structures, and all stormwater piping systems and connections to municipal stormwater lines.

12. Granite & Bluestone Curbing, Edging and Pillars

a. Existing salvageable granite curbing, and granite pillars, to be removed, salvaged, and stockpiled by the City of Hudson.

b. Prep., excavate, and install subbase, concrete base, bed mortar, and related work.

c. Contractor to restore, clean, cut, and re-install salvaged historic granite curbs, including perimeter curb on Warren Street and Park Place.

d. Furnish and install new granite curbing to replace existing unsalvageable curbing and to achieve the total quantity of curbing as indicated in the Contract

Documents.

e. Furnish and install new granite pillars at park entrances. Restore and reset two existing granite pillars from the Warren Street park entrance to the Park Place park entrance.

13. Asphalt Block Pavement

a. Work includes, but is not limited to, prep., excavate, and install subbase, reinforced concrete base, binder course and tack coats, and all other related materials, accessories, and work required for a complete installation.

b. Furnish and install hexagonal and rectangular asphalt pavers, detailed and located as per the Construction Documents. The Base Bid shall include asphalt pavers in the four radial paths, up to and including the transverse rectangular asphalt paver course as each path enters the central plaza from the street. This area also includes the four inset areas for the chess table and bench seating on the eastern radial path to Columbia Street.

14. Compacted Stone Screenings with Aluminum Edging

a. Work includes, but is not limited to, preparation (including root pinning and pruning), excavation, and installation of aggregate subbase and compacted stone screenings surface, detailed and located as per the Construction Documents.

b. Install aluminum edging, as per the contract specifications.

15. Veterans’ Memorial – Uplighting and Flagpole

Provide all foundations, conduits, and lighting for uplighting of the memorial and uplighting and grounding of the flagpole. Restore flagpole, install new foundation and ground.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-10

BID SET June 25, 2026

16. Veterans’ Memorial – Foundations and Flagpole

a. Remove, restore, and reset the existing aluminum flagpole, including the related foundation. Excavate and prepare the subbase, form and pour a reinforced concrete foundation, and backfill, in connection with relocating the Veterans’ monument to be removed, restored, and reset by others, as noted.

17. Plantings

a. Excavate and prepare holes for planting all shrubs and trees, located and detailed as per the Construction Documents.

b. Install compost-amended topsoil and top mulch after planting.

c. Water all plantings as directed in the Contract Documents.

d. Furnish and install steel edging borders throughout the project site as indicated.

e. Deduct Alt. Two canopy trees within a future access corridor to be determined in the field with the COH, LA, and Engineer of Record only if ADD ALT. 1 is not awarded.

18. Topsoil, Seed & Amend New and Existing Lawn Areas

a. Prepare the ground surface and install topsoil, grass seed, and mulched areas as per the Construction Documents.

b. Install ‘horticultural edge’ transition detail at applicable surface transitions and around all trees, existing and proposed, with arborist wood chips.

c. Water all lawn planting areas as directed in the Contract Documents.

d. Substitute sod lawn for seed lawn. (Alternate 1)

19. Site Restoration and Cleanup

a. As separate from ‘Demobilization’, this item of work includes the final cleaning of all areas within the project limits, and any cleaning/restoration that may be required outside the project limits that was caused by the work of the project and/or contractor operations.

b. Contractor to generate and submit for approval a project ‘punch list’ for all elements of the entire project to be reviewed and approved by the Construction

Manager, and complete all these unfinished, unsatisfactory and/or non-compliant items of work on the punch list to produce a finished project per the Contract

Documents.

c. Bronze donor recognition plaque to be installed just prior to the final completion of the project. Plaque installation shall be included under this bid line-item.

Plaque, mounting base, and mounting hardware to be furnished to the contractor by others.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-11

BID ALTERNATE #1

• There is one (1) Add-Alternate for this project: 1. Fountain Vault. The bid for this Add-

Alternate shall include all elements of work necessary to produce components for a functioning underground vault for the future fountain as per the Contract Documents.

This shall include, but not be limited to, the summarized line items as listed below.

• The intention of this project is to produce a complete and finished final product, whether or not the Add-Alternate is accepted. Bidders shall include all work described by the

Contract Documents related to this Add-Alternate, and any costs and requirements normally associated with each item of work, including all labor, materials, tools, equipment, hardware, layout, coordination, UDIG NY utility locations, scheduling, sequencing, submittals, inspections, certifications, insurances, foreseeable minor field modifications, protection of all finished components and surfaces, cutting, patching, welding, grinding, boring, bracing, shoring, trucking, shipping, delivery, handling, hoisting, installation, erection, testing, balancing, adjustment, shims, anchorages, attachments, punch-list and completion of any incomplete items, final cleaning, and any applicable taxes, fees, etc.

1. Utility Vault (Alternate 1)

a. Perform all necessary excavation, temporary shoring, and backfill.

b. Form and pour reinforced concrete foundation, including anchorages, sump, etc.

c. Set and anchor prefabricated fiberglass vault assembly.

d. Install vault footing drains and connect to the site drainage system.

e. Install and seal all service and utility piping and penetrations to the vault.

f. Install remaining vault accessories, including ladder hatch, vent cap, backfill, etc.

g. Backfill, compact, and final grade the area around the utility vault.

h. Deduct seed lawn, add Sod Lawn.

i. Plant two canopy trees as indicated on the planting plans within access corridor.

UNIT PRICES:

1. Sidewalk removal and replacement per square foot

Total cost per square foot to cleanly sawcut existing damaged pavement from the surrounding sidewalk to remain, hammer out and dispose of the damaged portion of sidewalk to be replaced, check and prepare the subbase, and repour and finish the area with reinforced concrete per the detail provided on drawing C200.

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2. Asphalt block pavement per square foot

Total cost per square foot to furnish and install additional asphalt block pavement as specified in the Construction Documents. This shall include all excavation and placement of subbase material.

3. Stone screenings pavement per square foot

Total cost per square foot to furnish and install additional stone screening pavement as specified in the Construction Documents. This shall include all excavation and placement of subbase material.

4. Bluestone brick pavement per square foot

Total cost per square foot to furnish and install additional bluestone brick pavement as specified in the Construction Documents. Includes excavation and subbase material.

5. Bluestone curb per linear

Total cost per linear foot to furnish and install additional bluestone curb as specified in the Construction Documents. Includes excavation, subbase material, and setting bed.

6. Custom granite perimeter curb per linear foot

Total cost per linear foot to furnish and install additional granite curbing to match existing historic perimeter curb as specified in the Construction Documents.

7. Seed Lawn per square foot

Total cost per square foot to furnish and install additional topsoil, compost, seed, and mulch, as specified in the Construction Documents.

8. Sod Lawn per square foot

Total cost per square foot to furnish and install additional sod as specified in the

Construction Documents. This shall include all soil preparation and amendments.

PROJECT COMPLETION

The completion date for the BASE BID of this project is 270 days after the City of Hudson and

FOPS execute the contract agreement. ADD ALTERNATE #1: Extends the completion date by

60 days.

END OF NOTICE TO BIDDERS