Huddleston Path and Sewer RFP.pdf

City of Peachtree City 151 Willowbend Road Peachtree City, GA 30269 Phone: 770-631-2515 Fax: 770-631-2507 PeachtreeCityGA.gov Purchasing Department

20 February 2025

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed proposals (one original and three copies) at the office of the Purchasing Department, 151 Willowbend Road, Peachtree City, Georgia 30269, for firms interested in providing professional services for design and construction administration of storm drainage, roadway improvements, sanitary sewer collection system and multi-use path extension for the existing Huddleston road area for the City of Peachtree City until 10:00 a.m. local time on Tuesday, April 22, 2025..The proposals will be opened at that time and place and the name of each Proposer shall be announced.

The specifications and requirements are available on the City’s web site at www.peachtree-city.org.

Four copies of the proposals (one original and three copies) are to be submitted in a sealed envelope, with the name of the project (Design Services at Huddleston Road) clearly marked on the face of the envelope. The date and time of opening are also to be included, along with the name of the company submitting the proposal. Items to be included in the proposal package are listed in the attached directions and specifications.

The proposal made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

A non-mandatory pre-proposal conference call will be held Tuesday, March 11, 2025 at 3:00 pm.

Interested parties must email Angela Egan, the Purchasing Manager, at aegan@peachtree-city.org at least 24 hours in advance of the meeting for a digital invitation.

It is the City’s intention to have a panel review the proposals. The panel will base their decisions on the weighted criteria within the Scope of Work.

The City Attorney may review and approve any contract and the Peachtree City Council, at a regularly scheduled meeting, will award the contract.

No proposals may be withdrawn for a period of ninety (90) days after the scheduled time to receive the proposal.

Any request for clarification must be made in writing (hand delivered, letter, fax, or e-mail – aegan@peachtree-city.org) to Angela Egan, Purchasing Manager, by the close of business, no less than five business days prior to the submission of proposals. Any clarification issued will be in the form of an addendum to the proposal instructions, plans, or specifications and will be issued to all potential offerors not later than seventy-two (72) hours prior to the time of submission of proposals. Any addendums will also be placed on the City’s web site at www.peachtree-city.org. Although the Purchasing Department will take effort to send any addendum to known firms, it is the proposer’s ultimate responsibility to ensure that they have all applicable addenda prior to submittal.

This may be accomplished via contact with the Purchasing Manager or by visiting the City’s website prior to submitting.

The City reserves the right to award the contract on the basis it deems to be in the City’s best interest.

The City will choose the best, responsible, or responsive offer. The City will exercise its discretion in awarding the contract to the offeror who best satisfies the needs of the City. The City also reserves the right to reject any and all proposals and to waive any and all irregularities. The City’s policy and procedures for this process are available in the Purchasing Department for inspection.

http://www.peachtree-city.org/ mailto:aegan@peachtree-city.org http://www.peachtree-city.org/

Proposals will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

A comprehensive copy of data, materials, and documentation as finalized and prepared for and submitted to the City in response to this request for proposals shall be furnished to the City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50- 18-70, et.seq., unless otherwise provided by law.

Sincerely, Angela Egan Purchasing Manager

Attachments

Appendix A – Concept Plan Drawing Appendix B – Hourly Rates Appendix C – E verify Forms

CITY OF PEACHTREE CITY

REQUEST FOR PROPOSALS

TO DESIGN A SEWER AND MULTI-USE PATH EXTENSION PROJECT

INTRODUCTION

The City is seeking proposals from qualified consulting firms to provide services for design and construction administration of storm drainage, roadway improvements, a sanitary sewer collection system and multi-use path extension for the existing Huddleston road area.

BACKGROUND

The City is a suburban area located in Fayette County, Georgia. It is part of Metro Atlanta; and lies approximately 31 miles south of the city limits. Peachtree City is a planned community consisting of 5 distinct villages and has 100 miles of multi-use paths which citizens use for both leisure and commuting. The population currently sits at 38,000 residents and continues to increase as young families move into the area. Peachtree City is considered a “bedroom community” with many citizens commuting to Atlanta for work, however there are also several large international employers within the city itself. Opportunities for employment in Fayette County continue to increase as the film industry grows and large companies expand their presence in the city.

Huddleston Road serves some of the City’s original commercial and industrial areas and is classified as a Collector Road by the Fayette County Transportation Plan. The roadway geometry has existed in its current condition for several decades. The sub-base and paving depths are unknown at this time. A waterline services the existing business along the roadway as do other utilities. There is no storm drainage or roadway inlets.

Public sewer has never been available to the area and the businesses are served by on-site septic systems.

The Peachtree City Water and Sewer Authority has gravity sewer lines located south of Huddleston Drive, in the northern area of Dividend Drive. The City anticipates that most businesses will connect to the public sewer system once it becomes available, although connection will not be compulsory.

DEMOGRAPHIC DATA

The City has a large aging population, however, there is an increase of young families moving to the area. The median age in the city is 44, with 18% of the population being over 65 years old. According to the most recent census, the population consists of 77% white, 6.9% black or African American, 7.7% Asian, 0.5% Native Hawaiian or Pacific Islander, and 8% Hispanic or Latino. 15.2% of the population speak a language other than English at home. The median household income is $103,000 per year, and there are 14,344 households with an average of 2.63 persons per household. The average home price is approximately $380,000. 59% of the population hold a bachelor’s degree or higher, and 98% of the population hold a high school diploma. 6.9% of the population under 65 has a disability.

PROJECT DESCRIPTION

The City is seeking proposals from qualified consulting firms to provide services to design storm drainage, roadway improvements, a sanitary sewer collection system and multi-use path extension for the Huddleston road corridor. This project will extend sanitary (gravity) sewer from WASA’s existing gravity mains, northward up Huddleston Road, Fulton Court, Tiger Way, Auburn Court, and D-Bob Industrial as generally shown on the Concept Plan shown on Appendix A. The consultant will work with WASA to determine a connection point that has sufficient capacity to receive flow from the Huddleston Road Corridor, including potential redevelopment projects anticipated by the City’s planning staff. The project will also consist of a reconfiguration of Huddleston Road and shoulder to incorporate an extension of the City’s multi-use path system along Huddleston Road, including storm drainage. The path will begin at the existing path crossing at 112 Huddleston Road, and run along Huddleston Road, and will terminate at the intersection with Paschall Road.

In addition to traditional roadway, storm drainage, sewer and path design, the City is also requiring the selected firm to address stormwater run-off from this project and ensure no impact to downstream properties. In particular there are properties on Tiger Way that are currently being impacted by stormwater run-off that requires mitigation.

Anticipated Outline of Project Approach

• Planning and Schematic Designs

• Concept Level Design

• Surveying, Geotechnical Investigations, Ecological Evaluations

• 30% Design, Engineers Cost Estimate

• 70% Design, Complete Environmental Permitting, Update Engineers Cost Estimate

• 90% Design, Updated Engineers Cost Estimate

• ROW and Easement Acquisitions (if necessary)

• LDP Permitting

• 100% Construction Documents including Specifications and a Project Manual

• Bid Phase Services

• Construction Administration

• Project Closeout (punch list, as-builts)

GDOT Area Classes

• 1.10 Traffic Studies

• 3.01 Two-Lane or Multi-Lane Rural Generally Free Access Highway Design

• 3.02 Two-Lane or Multi-Lane with Curb and Gutter Generally Free Access Highway Design including

Storm Sewers

• 3.03 Two-Lane or Multi-Lane Widening and Reconstruction, with Curb and Gutter and Storm Sewers in

Heavily Developed Commercial, Industrial, and Residential Urban Areas

• 3.06 Traffic Operations Studies

• 3.07 Traffic Operations Design

• 3.08 Landscape Architecture

• 3.10 Utility Coordination

• 3.12 Hydraulic and Hydrological Studies (Roadway)

• 3.13 Facilities for Bicycles and Pedestrians

• 3.15 Highway Lighting

• 5.01 Land Surveying

• 5.02 Engineering Surveying

• 5.06 Topographic Remote Sensing

• 5.08 Subsurface Utility Engineering

• 6.01a Soil Surveys

• 6.01b Geological and Geophysical Studies

• 6.04b Field Testing of Construction Materials

• 8.01 Construction Supervision

• 9.01 Erosion, Sedimentation, and Pollution Control and Comprehensive Monitoring Program

• 9.03 Field Inspections for Compliance of Erosion and Sedimentation Control Devices Installations

OTHER REQUIREMENTS

The selected firm will segregate, to the best of its ability, all professional fees (surveying, geotechnical, ecological, engineering, permitting and construction administration services) for sanitary sewer system extension, vs. services for the other project elements. The project construction manual must likewise be organized for the purpose of segregating project costs in this manner. Note that the City will be reimbursed by the Peachtree City Water and Sewer Authority for efforts related to the gravity sewer system improvements.

The project must be designed to all applicable City, State and Federal regulations. The sewer system must be designed to the standards and specifications of the Peachtree City Water and Sewer Authority. The 2024 Guide for the Development of Bicycle Facilities must be included as a guide for the multi-use path portion of the project.

The respondents proposal shall include all professional services necessary for the project including surveying, right-of-way and easement plats, right-of-way acquisitions, geotechnical investigations, permitting and wetlands/State Waters investigations, and Construction Administration.

DESIGN FIRM PROPOSAL REQUIREMENTS

Qualifications and Experience:

• Selected firm shall show that they are currently pre-qualified by the Georgia Department of Transportation in at least the area classes listed above (or include subcontractors who are pre-qualified in the area classes not covered by the prime).

• Selected firm shall have previous experience in designing sewer lines, multi-use paths and stormwater drainage projects. Please provide the following information.

o Contractor/Firm experience and qualifications that would be germane to this project.

o Assigned staff experience and qualifications/resumes.

o Flowchart of Project Team o Estimated project timeline o Submit at least 3 previous projects of similar scope.

Project name, location and description Owner Date completed Price Reference contact – address, email and phone

• The City reserves the right to request reference information from developed sources in addition to the references provided in the proposal.

In-House Capabilities:

o Organizational depth and current workload – Demonstrate capacity and resources to complete the design and permitting within 12-15 months of being awarded the project. Once the permitting and any ROW/easement acquisitions are complete, the City intends to authorize the consultant to issue the project for bids.

o Indicate the percentage of services that will be performed in-house vs. those that will be subcontracted. The qualifications, experience and staffing for all subcontractors must be included in the submittal.

Cost:

• Provide hourly rate schedule for employees working on the project – See Appendix B.

Proposal Package:

• Provide complete proposal package per the following Proposal Submission Requirements Section.

SELECTION WEIGHTING CRITERIA

It is anticipated that one firm will be selected on the basis of the following detailed criteria:

WEIGHT

% ITEM

25 Qualifications and Relevant Experience

15 In-House Capabilities

10 Cost (a comparison of the Hourly Rate Categories shown in Appendix B)

10 References 10 Proposal Package Completeness 30 Project Understanding and Approach

PROPOSAL SUBMISSION REQUIREMENTS

The proposal should contain all information requested and any additional information necessary to summarize the overall benefit of the proposal to the City. This solicitation does not commit the City to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part of this proposal process if it is in the best interest of the City. Following contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract in accordance to this proposal is dependent upon the recommendation of the city staff and the approval of the City Council

Process for Submitting Proposals

1. Preparation of Proposal Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the technical proposal, the Proposer should reference those materials in the technical proposal, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

2. Packaging of Proposal Mark the outside of shipping package as follows:

Name of Company Point of Contact for Company

RFP 25-111BES

Due no later than Tuesday, April 22, 2025, 10:00 am local time.

3. Number of Proposal Copies

One original and three copies

4. Submission of Proposals - Proposals must be submitted to:

Attn: Angela Egan, Purchasing Manager City of Peachtree City 151 Willowbend Road

Peachtree City, GA 30269

Any proposal received after the due date and time will not be evaluated.

5. Rejection of Proposals/Cancellation of RFP

The City reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFP at any time. The City will not be liable for any cost/losses incurred by the Proposer throughout this process.

The evaluation process is expected to take several weeks and will involve the contribution of a number of key City personnel. The final selection will require approval by the Peachtree City Council and will be scheduled once the staff recommendation is complete. Once the submittal deadline has passed, no updates or information will be made available until final action by the City Council.

Questions regarding this process, types of projects, etc. shall be directed to Mrs. Angela Egan aegan@peachtree-city.org, in writing, until the close of business, no less than five business days prior to the submission of proposals.

GENERAL INFORMATION TO PROSPECTIVE FIRMS

Prior to the award of a contract, the Contractor shall furnish a Certificate of Coverage or other proof that it has the following insurance with the City named as additional insured that must remain in force for a period of at least one year after completion of the work:

• Commercial General Liability, Contractual Liability, Products/Complete Operations

Liability, Owners and Contractors Protective Liability, Errors and Omissions, and Personal Injury Liability Insurance - $2,000,000 Combined Single Limit Bodily Injury and Property Damage – each occurrence.

• Comprehensive Automobile Liability Insurance - $1,000,000 Combined Single Limit Injury and Property Damage Liability – each occurrence.

• Umbrella - $1,000,000

• Workers’ Compensation Insurance - $100,000 Bodily Injury by Accident – each accident; $500,000 Bodily Injury by Disease – policy limit; and $100,000 Bodily Injury by Disease – each employee.

GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT OF 2006

Federal Work Authorization Program (§ O.C.G.A. 13-10-91)

The City may not enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program. “Physical performance of services” is defined as the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to public property within Georgia, including the construction, reconstruction, or maintenance of all or part of a public road; or any other performance of labor for a public employer within Georgia under a contract or other bidding process”.

Although the Georgia law for private employers has a structured phase-in timeline in an attempt to ease private employers into compliance based upon their business size, only those companies registered with, authorized to use and currently using the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in § O.C.G.A. 13-10-91, shall be considered.

Before a bid for the physical performance of services is considered by the City, the bid must include a signed, notarized affidavit from the contractor attesting to the following:

(1) The affiant has registered with, is authorized to use, and uses the federal work authorization program.

(2) The user identification number and date of authorization for the affiant;

(3) The affiant will continue to use the federal work authorization program throughout the contract period; and

(4) The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information as required in numbers 1-3 above.

If a contractor does not have any employees and does not intend to hire any employees, in lieu of the above affidavit the contractor may provide a copy of state-issued driver’s license or identification cared to the City for each independent contractor utilized in satisfaction of part or all of the contact with the City.

However, a driver’s license or identification card will be acceptable if it is issued by a state that verifies lawful immigration status. The Georgia Attorney General will provide a list of states that verify lawful immigration status and post this list on its website. The City must confirm that all of the copies of driver’s licenses and identification cards presented to it come from states that verify lawful immigration status.

State law requires that before a bid/proposal for the physical performance of services is considered by the City, the bid/proposal must include a signed, notarized affidavit from the contractor. Subcontractor affidavit(s) would be required only upon award. See Appendix C for Affidavits

APPENDIX A

Sewer Concept Drawing

APPENDIX B

Hourly Rates

Hourly Rate Schedule

Hourly rates must be shown for all project team members. The respondent should clearly indicate the proposed billing rate within the categories (only) shown below for each team member. No other billing categories will be evaluated or utilized for this contract. The respondents hourly rates shall remain fixed for a period of 3 years, after which time a reasonable increase will be negotiated with the City if necessary.

Principal (20+ years experience) $/hr__________

Senior Engineer (10+ years experience) $/hr__________

Project Manager $/hr__________

Project Engineer/ (4-10 years experience) $/hr__________

Staff Engineer/Designer (0-4 years experience) $/hr__________

CAD Operator $/hr__________

Senior Technician $/hr__________

Professional Land Surveyor $/hr__________

Survey Crew $/hr__________

Senior Ecological Scientist $/hr__________

Staff Ecologist $/hr__________

Senior Inspector (construction phase services) $/hr__________

Project Manager (construction phase services) $/hr__________

Subconsultant/Outside Expenses Cost +%______

APPENDIX C

E-verify forms.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and ( c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 .

NOTARY PUBLIC My Commission Expires:

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub- subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , , 202__ in _______________(city), _ (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,2025.

NOTARY PUBLIC

My Commission Expires:

INTRODUCTION