HUD_PBRA_Industry_Day_Announcement.pdf

PROJECT BASED RENTAL ASSISTANCE (PBRA)

INDUSTRY DAY

The U.S. Department of Housing & Urban Development is hosting an Industry Day to encourage discussion among stakeholders of industry best practices related to HUD’s Performance Based Contract Administration (PBCA) program in support of the Section 8 Project-Based Rental Assistance (PBRA) program within the Office of Multifamily Housing (OMH).

Date/Time Friday, February 26, 2016 9:30 a.m. to 4:00 p.m., Registration begins at 8:30 a.m.

Location Primary Location: Brooke-Mondale Auditorium, 451 7th Street SW, Washington, DC 20410

Satellite Locations:

HUD San Francisco Regional Office 1 Sansome Street, Suite 1200 San Francisco, CA 94104

HUD Fort Worth Regional Office 801 Cherry Street, Unit #45 Suite 2500 Fort Worth, TX 76102

HUD Chicago Regional Office Ralph Metcalfe Federal Building 77 West Jackson Boulevard Chicago, Illinois 60604

HUD Atlanta Regional Office Five Points Plaza Building 40 Marietta Street Atlanta, GA 30303

HUD New York Regional Office Jacob K. Javits Federal Building (Broadway - between Duane & Worth Streets) 26 Federal Plaza, Suite 3541 New York, NY 10278-0068

Deadline Registration closes at 12:00pm EST on Friday, February 19, 2016

Background Under the PBRA program, the OMH provides monthly rental assistance payments on behalf of

1.2 million households throughout the U.S. These payments are made to over 17,000 private landlords, who are primarily responsible for assuring that the tenants receiving assistance are eligible for assistance under the terms of the Housing Act of 1937, as amended. Since 1999, HUD has relied on the support of PBCAs to provide the day-to-day monitoring and oversight of roughly 90% of these contracts. Under the current PBCA project, the responsibilities of participating contract administrators are defined in an Annual Contributions Contract (ACC).

Under the existing PBCA program, HUD has signed separate ACCs with State Finance Agencies and local housing agencies covering all 50 States, the District of Columbia, Puerto Rico and the Virgin Islands. These services must now be obtained through the use of competitive contracts processes that are fully compliant with the Competition in Contracting Act (CICA) and the Federal Acquisition Regulations (FAR). The existing PBCA program relied on ACCs as the method of defining roles and responsibilities and limited eligibility to State and local housing agencies.

For this new effort, HUD will reexamine its approach to monitoring Section 8 rental assistance contracts in order to successfully procure these services under the FAR.

Purpose Key to successfully structuring these services will be our ability to tap the creativity of the private sector. The intent of this Industry Day is to solicit best practices and ideas from all stakeholders. The concepts and ideas emerging from this forum may be used by HUD as part of the overall plan for implementation of the new process. Please note that this Industry Day is being conducted to obtain best practice information and is not a pre-proposal conference for the planned procurement. HUD will not address any procurement specifics or provide detailed information about the scope of the planned procurement at this time.

This one-day event consists of an information session on the history and future of the PBRA program from 9:30 to 1:00 followed by brief one-on-one sessions with interested firms from 1:00 to 4:00pm.

Agenda The draft agenda is as follows:

Introductions

What is PBRA?

History of PBRA

Future of PBRA

Objectives of the new PBRA Implement best practices

Utilize commercial products/services

Reduce costs

Improve PBRA performance

Reduce need for high level oversight/reduce life cycle management costs

Federal Acquisition Regulation requirements regarding market research, competition and socioeconomic set aside drivers

Consultant role in developing new PBRA

SBA presentation on small business, mentor-protégé, joint venture requirements

One-on-one events

Networking Opportunities

Agenda items are subject to change.

One-on-One Events Fifteen-minute one-on-one events will be conducted in the afternoon to provide attendees with the opportunity to briefly discuss any best practices that they feel would be beneficial to HUD for this project. These events will be a verbal exchange only; no slides or presentation materials are permitted. HUD staff will not be providing additional information or answering questions during these events.

Due to staffing constraints, the one-on-one events are available for HUD headquarters attendees only. Please note that there are a limited number of time slots available for one-on-one events. These events will be reserved on a first-come, first-served basis, so interested parties should register early to ensure a time slot. Once the times have all been reserved, the FBO notice will be revised to indicate that no other times are available. Attendees who do not participate in the one-on-one events are able to submit the information in writing to the Contracting Officer, Shelli Waltz, at Shelli.J.Waltz@hud.gov no later than March 4, 2016. This written information must not exceed five (5) pages.

mailto:Shelli.J.Waltz@hud.gov

Registration There is no registration fee and all stakeholders are eligible to attend this event. To register, please send the following information to shelli.j.waltz@hud.gov no later than 12:00pm EST on Friday, February 19, 2016:

1. Location at which you will be attending

2. Company Name

3. Attendee One

4. Attendee Two

5. Are you requesting a one-on-one time slot?

Building Security Requirements Visitors wishing to enter HUD buildings must present a current photo identification card (valid driver's license, military ID, work related ID non-government, passport, etc.) before entering. In HUD headquarters, visitors must present this identification at the NE and SE lobby security reception desk. A visitor pass will be issued and must be visible at all times. All visitors must have an escort and pass through the magnetometer and have their packages X-rayed or inspected by the security staff. The HUD Visitor's escort will be called and required to come to the guard station and sign the roster for visitors, before they are permitted into the building.

Please note that visitors with state IDs from Missouri, Minnesota, Washington, Illinois, and American Samoa are required to use a different form of identification.

NOTE: The Government will not compensate industry participants for travel, lodging, or any other expenses associated with this Industry Day, unless authorized under preexisting contracts with the Government.

Government Plans This announcement does not constitute a Request for Proposals (RFP) and is not a commitment by the Government to enter into any acquisition for any products or services. While the Government may issue a solicitation for the project at a future date, it has not committed itself to doing so. As a result, no procurement specifics regarding a potential solicitation will be available during this Industry Day.

mailto:shelli.j.waltz@hud.gov