Request_for_Quotes.pdf

Mortuary Service for the Uniformed Services University of the Health Sciences (USU)

RFQ #: HU000118AET15

This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

This is a request for quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 – Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures, to include FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-97 (24 January 2018) and Defense Federal Acquisition Regulation Supplement (DFARS) (4 May 2018).

Background:

The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda.

Additional information regarding USU can be found on our website: www.usuhs.edu.

Requirement:

USU has a requirement for Mortuary Services, in support of our Cadaveric Anatomical Gift Program. Full details for the mortuary services can be found in Attachment #1.

Contract Type:

This will result in a single five-year Blanket Purchase Agreements (BPA).

Set-Aside:

This requirement is a total-set-aside for small business concerns under NAICS code 812210 (FUNERAL HOMES AND FUNERAL SERVICES) with a size standard of $7.5 million.

This requirement is a local set-aside for small business vendors within 50 miles radius from 4301 Jones Bridge Rd, Bethesda, MD, 20814.

In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation.

http://www.usuhs.edu/

BPA Required Specifications:

This BPA will be used by USU to request mortuary and other related services for a period of performance of five (5) years. An awardee shall not consider this as a requirements contract. The Government reserves the right to utilize other sources if deemed in our best interest.

When a service need arises, a USU authorized caller will initiate a service call with the awardee directly via phone call or email correspondence. If needed, the authorized caller will follow the call with an authorization email of the details of the conversation to the vendor. The awardee must not perform services prior to receiving confirmation from the authorized caller to the awardee. A list of authorized callers will consist of select USU representatives and will be provided to the awardee. Only a Contracting Officer will have the authority to modify the list and will be provided to the awardees on an as-needed basis. Once the awardee agrees to provide the service by scheduling classes, all BPA calls are binding and all terms and conditions of the agreement must be fulfilled.

The total BPA ceiling is $750,000.00.

The dollar limitation for each individual Task Order under the BPA shall not exceed $120,000.00

The Government is only obligated for authorized purchases made under the BPA.

Statement of Work (SOW):

This RFQ includes one Statement of work. Attachment #1 is the Base BPA Statement of Work. This SOW is a representative of all potential tasks that may be ordered under this BPA.

RapidGate (Base Access):

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at the vendor’s own cost through a designated independent contractor NCACS service provider (RAPIDGate). Credentials will be issued every 5 years and access privileges will be reviewed and renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid to obtain long term NCACS credentials will not be approved as a direct cost of this contract.

Further information regarding RAPIDGate can be found at: www.rapidgate.com

Questions regarding the RAPIDGate Program should be submitted to info@rapidgate.com with the subject line:

RAPIDGate Program

Evaluation Criteria:

The government intends to award one blanket purchase agreement to the offeror representing the best value to the government based on the evaluation factors listed in Attachment #3. Evaluation factors are listed in descending order of importance, with most important listed first. The government will conduct a trade-off between non-price and price factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offer.

Instructions to Offerors:

In addition to the requirements of FAR 52.212-1, each Offeror should follow the below:

Cover Page:

Quote packages should include a cover sheet that provides the following information:

• Company Name

• Point of Contact, to include email and phone number

• DUNS Number

• Statement that includes acknowledgement of latest amendment number (if applicable - failure to acknowledge the most recent amendment number, may render an offeror’s quote non-responsive)

SAM.gov representations and certifications:

In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation. Offerors must submit the following with their quote, if not completed in SAM registration:

• Competed copy of provision 52.209-2

• Completed copy of provision 52.222-48

Page Limits:

The Technical quote package shall not exceed 10 pages. Cover pages, Appendices, Attachments are not included in the page count.

The Past Performance package shall not exceed 10 pages.

There is no page limit placed on the price package. Offerors interested in responding to this requirement must provide a price quote for the requested services outlined in Attachment #1, Statement of Work.

Deadlines:

Questions/clarifications regarding this solicitation must be submitted via email to saaduddin.khan@usuhs.edu no later than 5:00PM on July 20, 2018. Any question received after this date will not be answered. Questions will not be answered over the phone or submitted by any other means. All questions will be answered in an amendment to the solicitation and will be posted shortly after.

Quote packages are due by 12:00 PM EST on August 1, 2018. Quotes must be submitted via email to saaduddin.khan@usuhs.edu. Quotes will not be accepted by any other means and late quotes will not be considered.

Attachments:

Attachment #1: SOW Attachment #2: Price Schedule Attachment #3: Evaluation Criteria Attachment #4: Provisions and Clauses