2024.05.30 RFP Update.pdf

TOGETHER, WE DELIVER.

Joint Transportation Management System (JTMS)

Request for Proposal (RFP) Update Ms. JaneAnne Holten

UNCLASSIFIED

• The purpose of this Request for Proposal (RFP) Update Forum is to inform industry partners of the noteworthy changes to the RFP since the draft release in 2023.

– The JTMS draft RFP was posted to the Solicitation Module within PIEE on October 27, 2023.

• Since the release of the draft RFP, several updates were made as a result of the following:

– Industry feedback received in response to the draft solicitation

– Industry feedback garnered at the Presolicitation Conference

– Numerous internal USTRANSCOM reviews, as well as external agency reviews

– An OSD (DPC) peer review

PURPOSE

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United States Transportation Command - IT Programs & Support Services Division

• Full and Open Competition IAW FAR Part 15, DFARS Part 15, and DOD Source Selection Procedures (as tailored)

• Contract Type

– Single Award Indefinite Delivery Indefinite Quantity

– Commercial and Non-commercial Terms and Conditions

– Fixed Price (FFP, FPIF), Cost (CPIF, CPFF, CR), Labor-Hour (LH), and Time-and-Materials (T&M)

• Ten (10) Year Ordering Period (anticipated FY25 – FY35)

• Modular Contracting

– Smaller, more manageable Task Orders

– Alpha Contracting focused on collaboration and partnership between the Government and contractor, where we mutually define project goals, requirements, and performance metrics

REQUIREMENT AT A GLANCE

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• Performance Work Statement – Performance Areas:

– Performance Area 1: Contract and Program Management

– Performance Area 2: Business Process Reengineering (BPR)

– Performance Area 3: Implementation Planning

– Performance Area 4: Implementation and Integration

– Performance Area 5: System Technical Requirements

– Performance Area 6: System Security and Accreditation

– Performance Area 7: Testing and Validation

– Performance Area 8: Training

– Performance Area 9: Configuration Management

– Performance Area 10: Sustainment

– Performance Area 11: Innovation

PERFORMANCE WORK STATEMENT

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Phased Approach Visual Overview *

EVALUATION METHODOLOGY

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UNCLASSIFIED

United States Transportation Command - IT Programs & Support Services Division

Phase One (1) Evaluation • Advisory Notice

Phase Two (2) Evaluations

• Best Value Decision

Offerors only required to submit Phase One (1) Proposal Volumes

*Note: The “Initial Gate” (pass/fail) presented in the draft solicitation as part of Phase One has been removed from the evaluation process.

Phase One (1) I. Contract Requirements (Pass/Fail) II. Business Proposal (Acceptable/Unacceptable) III. JTMS Materiel Solution (Confidence Ratings) IV. Past Performance (Acceptable/Unacceptable) V. Corporate/Management Qualifications (Confidence Ratings)

Contract Requirements and Business Proposal are still required as part of the offeror’s proposal submission but will not be assigned an adjectival rating. The JTMS Materiel Solution Factor has been revised to “Technical Capability Factor” and streamlined. The Corporate/Management Qualifications Factor has been revised to “Corporate Experience and Program Management” Factor. Both the Technical Capability Factor and the Corporate Experience and Program Management Factor will now use Combined Technical/Risk Ratings as defined in the DoD Source Selection Procedures.

PHASE ONE

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TECHNICAL CAPABILITY

UNCLASSIFIED

United States Transportation Command - IT Programs & Support Services Division

– Previously titled “JTMS Materiel Solution” Factor

– October 2023 Draft Solicitation required offerors to complete the ITFR Matrix, detailing their proposed system component/solution for each of the (~465) IT Functional Requirements.

– The revised RFP now requires offerors to provide a written narrative demonstrating their understanding and technical approach for satisfying a much smaller subset* of the ITFRs (~31).

– The revised RFP now utilizes the Combined Technical/Risk Ratings as defined in the DoD Source Selection Procedures.

*All ITFRs within PWS Appendix II remain a requirement of the contract.

CORPORATE EXPERIENCE & PROGRAM MANAGEMENT

UNCLASSIFIED

United States Transportation Command - IT Programs & Support Services Division

– Previously titled “Corporate/Management Qualifications” Factor

– Corporate Experience and Program Management Factor:

• Corporate Experience

• Management and Resource Approach

• Program Management Plan

– Subfactors have been removed; The factor will now be evaluated and assigned one Combined Technical/Risk Rating as defined in the DoD Source Selection Procedures.

– Instructions have been updated, including removal of the Risk Management Plan as a requirement under this factor.

Phase Two Proposal I. Technical Approach (Technical and Risk Rating) II. JTMS Material Solution Demonstration (Confidence Rating) III. Small Business Participation (Acceptable/Unacceptable) IV. Program Requirements (Acceptable/Unacceptable) V. Cost/Price

Technical Approach Factor has been revised from a separate Technical and Risk Rating assigned to each subfactor to the assignment of one Combined Technical/Risk Ratings as defined in the DoD Source Selection Procedures. The JTMS Solution Demonstration Factor’s evaluation ratings (confidence) have been revised. Program Requirements has been removed as an evaluation factor.

Cost/Price Factor has been updated to include a revised Schedule of Rates.

PHASE TWO

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– The October 2023 Draft Solicitation illustrated the evaluation utilizing separate technical and risk ratings as defined in the DoD Source Selection Procedures.

– The subfactors have been removed; The factor will now be evaluated and assigned one Combined Technical/Risk Rating as defined in the DoD Source Selection Procedures.

– The subparagraph pertaining to Training has been removed and a subparagraph pertaining to Sustainment has been added as follows:

“Offerors shall propose a comprehensive plan on how it will facilitate competitive procurement of the JTMS solution (e.g., software maintenance/sustainment services) from third parties (i.e., contractors other than the original manufacturer or developer) by the Government using the technical data and software deliverables under this contract. Specifically, the offeror shall demonstrate its understanding of the technical data and computer software rights under this contract in a tabular format prescribed in DFARS 252.227- 7017 and explain how its proposal facilitates competitive procurement of JTMS software maintenance/sustainment services for technical data and software deliverables, in any instances where the Government will only be provided “Limited Rights”, “Restricted Rights”, or other restrictions (such as restrictions in commercial software license agreements.)

TECHNICAL APPROACH

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– Cost/Price Factor has been updated to include a revised Schedule of Rates

• Several additional Labor Categories have been added

• The License and Ancillary IT Price (software pricing tab) has been removed entirely

• Several additional Labor Rate Tabs have been added

COST/PRICE

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• The relative importance of each factor is in descending order as follows: Technical Approach, Technical Capability, Corporate Experience and Program Management, and JTMS Solution Demonstration.

– The Small Business Participation factor will be evaluated for acceptability. To be considered for contract award, an offeror must receive a rating of “Acceptable.”

• In accordance with FAR 15.304(e), all evaluation factors other than cost/price, when combined, are significantly more important than cost or price.

ORDER OF IMPORTANCE

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• From this point forward, the Contracting Officer shall serve as the focal point for all inquiries from actual or prospective offerors.

• SAM.gov is the official source where information pertaining to the JTMS acquisition will be provided.

– JTMS SAM.gov Notice ID: HTC71124RD001

CLOSING REMINDER

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