2023.09.18 CaSA RFQ QA Log.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- HTC711-24-Q-C001
About this file
This document contains a question and answer log from a pre-solicitation conference for an air terminal and ground handling services contract in Central and South America. The opportunity will be solicited by the Department of Defense United States Transportation Command. Services required include cargo handling, transportation, and support for aircrew at locations in Panama, Jamaica, and Colombia. No historical workload or staffing data is provided. Pricing must be submitted for all contract line items and a nine-month base period from April 2024 to February 2025. Questions addressed include storage costs, funds handling requirements, on-site hours, and availability of ground support equipment. No government furnished facilities or parking aprons are provided at any locations.
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Other files
| File | Type | Posted |
|---|---|---|
| HTC711-24-Q-C001 Amend 0002.pdf | ||
| Atch 2 - BOGOTA PWS 2023.09.28 .docx | DOCX document | |
| Atch 1 - CaSA PWS 2023.09.28. .docx | DOCX document | |
| HTC711-24-Q-C001 Amend 0001.pdf | ||
| HTC711-24-Q-C001 RFQ.pdf | ||
| Atch 2 - BOGOTA PWS 2023.08.08.docx | DOCX document | |
| Atch 1 - CaSA PWS 2023.08.08.docx | DOCX document |
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Text version
Sheet1
| Question # | Par. Ref | Quick Reference | Question | Date | Government Answer | |
| 1 | PWS Page 2, Para 1.1.1.2 | PWS | Coordinate inbound and outbound clearance for explosives shipments and monitor the terminal’s explosive movement requirements and capability. | |||
| Question: Please inform if the US Government will provide a liaison officer, a designated US Citizen Embassy representative, or a POC on behalf of the US to help support, clarify, and expedite these processes. | A list of POCs who may assist with the inbound/outbound explosive clearance will be provided by the previous contractor and/or COR | |||||
| 2 | PWS Page 2, Para 1.1.6 | PWS | Do they cover all kinds of transportation (air, land, and sea)? | Provide transportation for aircrew members, mission recovery team members, and mission support team members to/from aircraft to any airport agency (Customs, Immigrations, etc.) deemed necessary by the aircraft commander for mission accomplishment; ground transportation. | ||
| 3 | PWS Page 3, Para. 1.2.4.1 | PWS | Originating and in-transit cargo. | |||
| Question: What would be the course of action in case the cargo has to be in storage for more than 36 hours, which could mean an increase in the operative costs for the ground handling service? | Contact MILGROUP and COR for assistance. An increase in operative costs will not be reimbursed; estimates shall be included in proposal. | |||||
| 4 | PWS Page 3, Para 1.2.5 | PWS | Before this tender, Must the contractor be part of the U.S. Government Aviation Into-plane Reimbursement Card (AIR Card)? Or once awarded the contracted company would be under the umbrella of AIR Card. | Upon contract award, the contractor will need to ensure the company is part of the AIR Card program. | ||
| 5 | N/A | Historical Data | Additional historical data may help the contractors to have a quick view of the tendency of the operations in Panama City, Tocumen International Airport. | There has been one inbound and one outbound mission for the last 18 months. | ||
| 6 | N/A | What could be considered under other military flights? | Foreign military aircraft, contracted military aircraft, etc. | |||
| 7 | RFQ | RFQ questions | Are we allowed to submit a proposal for only one of the three locations? | The complete Quote submission must include all locations listed in the PWS. Pricing for all contract line items (CLINs) must be submitted. | ||
| 8 | SF 1449 | Cost | CLIN 1001/ 1006/1010- Base period-number of months indicated is 11 x months, whereas the delivery information section on Page 34, mentions time frame of APR to DEC 2024 which comes to 9x months. Please clarify if pricing is to be provided for 11 x months or 9 x months for the Base Period. | The correct PoP for the Base Period is 1 Apr 2024 - 28 Feb 2025. The CLINs will be corected. | ||
| 9 | Atch 1 CASA PWS, Section 1.4 Funds Handling | PWS | Does the contractor need to purchase a safe box to store funds? Sec.1.4.2 on page 4 provides instructions regarding mailing address of funds, but does not mention the frequency of mailing. Further Appendix C2/ GFE Page 17 of the PWS does not seem to list out a cash safe box. Hence we would like to know if a safe needs to be purchased, if yes does the customer have any prefrential specs ? | Upon award, the contractor would need to obtain a safe box; no preferential specs. | ||
| 10 | Atch 1 CASA PWS, Para 1.7.3 | PWS | Sec 1.7.3 - Billeting for aircrew, mission recovery team, and mission support team members at a US Embassy-approved facility. Do we have an indicative headcount and frequency of such requests based on past experience ? | No, tracking headcount and frequency has not been a requirement. | ||
| 11 | Atch 1 CASA PWS/Atch 2 Bogota PWS appendix C-1 | PWS | For the CFE does the customer have any restriction on age/ model of equipments that may be procured/ leased by the contractor? | No age/model restriction, however, it must be functional and capable of handling the upload/download of various cargo configurations, size and weight. | ||
| 12 | Atch 1 CASA PWS, Para 1 | Technical | What are the required hours for the contractor to be on location at Jamaica and Panama? | CaSA PWS - Paragraph 4.2. - The contractor shall perform the services required under this contract when aircraft are scheduled. | ||
| 13 | Appendix D/CASA PWS | Technical | Can the Gov't provide Historical Station Workload Data for Panama? If no workload data will the Government provide an expectation for or a basis to estimate on-site support? | There is no current historical workload data available for Panama | ||
| 14 | Appendix C/CASA PWS | Technical | Are there any provided Gov't storage facilities at Jamaica, Panama, Colombia? | There are no Government Furnished Facilities at Jamaica, Panama or Colombia | ||
| 15 | Atch 1 CASA PWS, Para 1 | Technical | Are there any MOG requirements at Jamaica and Panama? | No working MOG at Jamaica or Panama. | ||
| 16 | Atch 1 CASA PWS, Para. 1.7.7.2 | Technical | The requirement to provide KC-10/KC-135 airstairs as arranged services is pretty specific. Are KC-10/KC-135 airstairs available for rent/lease/purchase in Jamaica, Panama, Colombia? | Uncertain if aircraft stairs for KC-10, KC-135 and commercial aircraft are available for rent/lease/purchase in Jamaica, Panama or Colombia. However, those services may be arranged through other means. | ||
| 17 | Atch 1 CASA PWS, Para 3.1 & 3.2 | Technical | Does the Gov't consider "Start of Contract Date" and "Performance Start Date" the same date? | Per the RFQ - the Contract Start Date/Period of Performance start date is 1 April 2024. | ||
| 18 | Atch 2 Bogata PWS | Technical | Does the Gov't require Fund Handling for the Colombia location? | Funds handling is not a requirement in Colombia. | ||
| 19 | Atch 2 Bogata PWS, Para 1 | Technical | What are the required hours for the contractor to be on location in Colombia? | Bogota PWS - Paragraph 4.2. - The contractor shall perform the services required under this contract when aircraft are scheduled. | ||
| 20 | Atch 2 Bogata PWS, Para 1 | Technical | Are there any MOG requirements at Colombia? | No MOG requirements at Colombia | ||
| 21 | Atch 2 Bogata PWS, Para 1 | Technical | Are there any provided Gov't storage facilities at Colombia? | There is no Government Furnished Facilities in Colombia | ||
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