Attachment 10 - Pre-Proposal Slides.pptx

TOGETHER, WE DELIVER.

Managed Information Technology Services (MITS), HTC711-22-R-D002 Pre-Proposal Conference

Source Selection Information – See FAR 2.101 and 3.104

AIR

SEA

LAND

UNCLASSIFIED

AGENDA

Allow the individuals briefing to complete their presentation and hold questions until complete Be patient and respectful to your peers No breaks, so please quietly excuse yourself from the auditorium No material change to the solicitation will happen today; any and all changes will be provided only via solicitation amendment All questions will be recorded Understand every question may need additional time to research prior to responding The presentation and minutes from the conference will be posted to sam.gov, to include any revisions to the solicitation (via amendment)

CONFERENCE GROUND RULES

MITS Enterprise Support John McKinney - Project Manager Network Operations and Maintenance Branch, TCJ6-YM

PERFORMANCE AREAS

CONTRACT AND PROGRAM MANAGEMENT

Program Management, overall management of contract and resulting task orders Contractual Requirements

ENTERPRISE ACTIVITIES AND SERVICES

Test and Integration Lab IT Project Management Defense Enterprise Services Management Framework (DESMF) activities Event monitoring and management, performance monitoring, and analysis services

INFRASTRUCTURE DEVELOPMENT AND SUSTAINMENT

Service support desk Functional Area Communications and Computer Systems Manager (FACCSM) support Network / Server / Data administration COMSEC/ EMSEC activities Cloud services Telephone services (secure and non-secure) Audio Visual services

APPLICATION CONFIGURATION AND SUSTAINMENT

SharePoint support Web and data sharing services Tool integration and support

OTHER SPECIAL SERVICES

Outside technical support

Questions

Subcontracting Program Suzanne Mudd-Yarber – Director Small Business Programs Office, TCAQ-SB

SMALL BUSINESS OFFICE

CONTACT INFORMATION

UNCLASSIFIED

UNCLASSIFIED

Suzanne Mudd-Yarber, Director Suzanne.m.mudd-yarber.civ@mail.mil Rory Brooks, Small Business Professional Rory.j.brooks.civ@mail.mil

SUBCONTRACTING PLAN

Federal Acquisition Regulation (FAR) Part 19.7, The Subcontracting Program Definition of a Subcontract Any agreement (other than one involving an employer-employee relationship) entered into by a Federal Government Prime Contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract Applicability Contract value which will meet or exceed $750,000.00 Subcontracting possibilities exist Large business concerns only Ineligible for award if plan is unacceptable

SUBCONTRACTING PLAN

Types of Subcontracting Plans Commercial plan means a subcontracting plan (including goals) that covers the offeror ’s fiscal year and that applies to the entire production of commercial products and performance of commercial services sold by either the entire company or a portion thereof (e.g., division, plant, or product line) Individual plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract , and has goals that are based on the offeror ’s planned subcontracting in support of the specific contract , except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract Master plan means a subcontracting plan that contains all the required elements of an individual subcontracting plan , except goals, and may be incorporated into individual subcontracting plans, provided the master subcontracting plan has been approved DoD Comprehensive plan means an annual plan for all DoD subcontracting on a corporate, division, or plant-wide basis

SUBCONTRACTING PLAN REQUIREMENTS

Elements to be addressed in a Subcontracting Plan (FAR Subpart 19.704(a))

(1) Separate percentage goals for using small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANCs and Indian tribes) and women-owned small business concerns as subcontractors

(2) A statement of the total dollars planned to be subcontracted and a statement of the total dollars planned to be subcontracted to small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANCs and Indian tribes) and women-owned small business concerns, as a percentage of total subcontract dollars

Elements to be addressed in a Subcontracting Plan (FAR Subpart 19.704(a)) contd.

(3) A description of the principal types of supplies and services to be subcontracted and an identification of types of supplies or services planned for subcontracting to small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANCs and Indian tribes), and women-owned small business

(4) A description of the method used to develop the subcontracting goals

(5) A description of the method used to identify potential sources for solicitation purposes

(6) A statement as to whether or not the offeror included indirect costs in establishing subcontracting goals

(7) The name of an individual employed by the offeror who will administer the offeror ’s subcontracting program, and a description of the duties of the individual;

(8) A description of the efforts the offeror will make to ensure that small business concerns have an equitable opportunity to compete for subcontracts;

(9) Assurances that the offeror will include the clause at 52.219-8, Utilization of Small Business Concerns (see 19.708(a)), in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $750,000 ($1.5 million for construction ) to adopt a plan that complies with Small Business Subcontracting Plan

(10) Assurances that the offeror will

(i) Cooperate in any studies or surveys as may be required

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts with individual subcontracting plans where the contract is intended for use by multiple agencies;

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) ( http://www.esrs.gov), following the instructions in the eSRS

(10)(iv)(A) The ISR shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30. A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When a contracting officer rejects an ISR, the contractor is required to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

(10)(iv)(B) The SSR shall be submitted annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, the contractor is required to submit a revised SSR within 30 days of receiving the notice of SSR rejection;

(10)(v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS;

(10)(vi) Provide its prime contract number, its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and (10)(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans;

(11) A description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror ’s efforts to locate small business concerns and to award subcontracts to them

(12) Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if–

(12) (i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

(12) (ii) The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract;

(13) Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

(14) Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

(15) Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

SMALL BUSINESS UTILIZATION

Source Selection Evaluation Authority

Defense Federal Acquisition Regulation Supplement (DFARS) 215.304(c)(i) In acquisitions that require use of the clause at FAR 52.219-9, Small Business Subcontracting Plan, other than those based on the lowest price technically acceptable source selection process (see FAR 15.101-2), the extent of participation of small businesses to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in performance of the contract shall be addressed in source selection. The contracting officer shall evaluate the extent to which offerors identify and commit to small business performance of the contract, whether as a joint venture, teaming arrangement, or subcontractor.

Source Selection Evaluation Applicability

Separate from the subcontracting plan (not evaluated)

Large Business concerns

Small Business concerns

Source Selection Evaluation Factors (PGI 215.304)

(c)(i)(A) Evaluation factors may include—

(1) The extent to which such firms are specifically identified in proposals;

(2) The extent of commitment to use such firms (for example, enforceable commitments are to be weighted more heavily than non-enforceable ones);

(3) The complexity and variety of the work small firms are to perform;

(4) The realism of the proposal;

(5) Past performance of the offerors in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9, Small Business Subcontracting Plan; and

(6) The extent of participation of such firms in terms of the value of the total acquisition.

Source Selection Evaluation Factors

Evaluation factor may include— A written plan Approach on how the offeror is going to manage and maintain subcontractors throughout the performance of the contract Description of techniques on how to solicit new small business firms as subcontractors

All Proposal Volumes Cover page: Offeror name, Title of Proposal, Volume Number, Solicitation Number Table of Contents Glossary Stand-alone basis Page Limitations Font Size/Format

PDF

Submission via DoD Secure Access File Exchange (SAFE) EXTENSION: All proposals are due at 0900 (CT) on 10 May 2022

MITS SOLICITATION INSTRUCTIONS

VOLUME 1: Business Proposal Requirements Executive Summary Subcontractor Information Name, size, socioeconomic program(s), tasks they will perform Letter of commitment FAR 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan SF 1449: Applicable blocks and signature All provisions listed in Addendum to 52.212-1: Instruction to Offerors If the offeror has any of the above provisions completed in sam.gov, inclusion in Volume I is not necessary. A statement regarding their completion in sam.gov is sufficient.

Organizational Conflict of Interest Facilities Clearance Level (FCL) TOP SECRET at time of proposal

VOLUME 2: Technical/Management Proposal Requirements 40-page limit Subfactor 1- ISO IEC 20000-1 certification MUST have been issued within the last three years of the proposal submission date Subfactor 2 - Enterprise Computing, Storage, and Cloud Services Subfactor 3 - Enterprise Activities and Services

VOLUME 3 : Past Performance Requirements Maximum of 4 references Must be within 5 years of submission Two consecutive years of performance (reduced from three) 3 Performance Areas Government will give greater consideration to references that reflect past performance in multiple performance are Past performance conducted within the DoD will receive greater consideration

VOLUME 4: Small Business Subcontracting Plan Small Business Participation Commitment Document (Attachment 9) Added to Addendum 2 of the RFP 35% Small Business Utilization

VOLUME 5: Mission Essential Contractor Plan PWS task areas 4.5, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, and 5.9

Frequent Q&A Submissions Attachment 9 has been included in Amendment 2 Labor Category Descriptions have been updated in Attachment 6 Total Compensation Plan- includes subcontractors/teaming arrangements

ATTACHMENT 2: Q&A

QUESTIONS

Together, we deliver.

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