Atch_4_-_Addendum_to_52.212-1_&_52.212-2-AMD1.pdf

HTC711-19-R-R007/Atch - 4

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (DEVIATION

2018-O0018)

Paragraph (a) entitled “North American Industry Classification System (NAICS) code and small business size standard”. Change 500 employees to read 1,500 employees.

Paragraph (b) entitled “Submission of Offers” is changed to read as follows: (b) “Submission Information” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 180 calendar days for acceptance of offers submitted in response to this solicitation.”

The offeror shall make a clear statement in the proposal documentation that the proposal is valid until the applicable date as referenced above.

In accordance with FAR subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

(b) Submission Information:

Submission of Proposals: Paragraph (b) (9) Acknowledgements of Solicitation Amendments is added to read as follows:

(b)(9) All amendments to the solicitation shall be acknowledged by the offeror by signing and submitting a copy of the amendment(s) with the proposal

Submission of Questions: Paragraph (b)(12) is added to read as follows: Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation shall be submitted to the following individuals in writing via email at tamara.l.parker.civ@mail.mil and barbara.l.wolf11.civ@mail.mil.

No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. Written questions will be answered in writing and provided to all Offerors via www.fbo.gov.

There will be no communications with offerors after the date and time specified in the Contracting Officer’s request for final proposal revisions.

Notice for restrictions on contacts: Applicable to the release of this Request for Proposal (RFP), appropriate headquarters and directorate offices have been advised that a source selection action is in progress beginning 25 June 2019 through award of contract.

Questions should be submitted in the following format:

Reference: Section ______, Page_____, Paragraph ____ Question: _____________________________________ Any solicitation changes will be made via amendment.

Paragraph (m) is added as follows: If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

General Information & Instruction:

(1) It is the Government’s intent to award a firm-fixed price contract to one offeror to successfully provide support to USTRANSCOM at Scott Air Force Base (AFB), IL.

(2) Questions on the RFP must be submitted no later than 1400 hrs Central Time on 11 July 2019. Questions shall be submitted by email to Ms. Tamara Parker and Ms. Barbara Wolf at tamara.l.parker.civ@mail.mil and barbara.l.wolf11.civ@mail.mil. Written inquiries will be answered in writing and provided to all offerors via Fed Biz Ops (FBO). However, time may not permit questions to be answered if received after 11 July 2019.

(3) Proposals are to be received electronically via email no later than 1300 hrs Central Time on 26 July 2019.

Your e-mail submission must be checked and determined to be virus-free prior to submission. Proposals shall be submitted to Ms. Tamara Parker and Ms. Barbara Wolf at tamara.l.parker.civ@mail.mil and barbara.l.wolf11.civ@mail.mil. For planning purposes, we request that offerors notify Ms. Parker and Ms.

Wolf of their intent to submit a Proposal by 1400 hrs Central Time on 11 July 2019.

(4) The government reserves the right not to award a contract based on the quality and quantity of proposals received. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and a price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(5) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

(6) Payment to the contractor by the Government for services performed and accepted pursuant to the terms and conditions of this contract, shall be in accordance with the applicable prices set forth in this contract.

Invoices will be submitted monthly using WAWF-Receipt and Acceptance (see DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports).

(7) The offeror is not required to fill out blocks 19-24. SCHEDULE OF SUPPLIES/SERVICES (See 1449 Continuation Pages 3 through 5). Instead, the offeror shall complete/submit the RFP Offeror Route Pricing Sheet (Attachment 2 of this solicitation). The instructions to complete the Route Pricing are included on attachment 2.

Submission Requirements:

1. Proposals shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

2. All Proposals shall include the following:

A. Contract Documentation (See 3A below)

B. Part I – Technical Worksheet Proposal (See 3B below) mailto:tamara.l.parker.civ@mail.mil mailto:barbara.l.wolf11.civ@mail.mil mailto:tamara.l.parker.civ@mail.mil mailto:barbara.l.wolf11.civ@mail.mil

C. Part II – Price Proposal (See 3C below)

3. Instructions for submitting Contract Documentation, and Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the Standard Form (SF) 1449, Solicitation for Commercial Items blocks 12 (even if no discount is offered), 17a, 30a, 30b and 30c. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP, with attachments. Signature by the Offeror on the SF 1449 constitutes an offer, which the Government may accept.

Complete Block 17b – only if remittance address is different, however such address must be registered in the System for Award Management (SAM) database.

(2) If a solicitation Amendment (SF30) is issued, Complete blocks 8, 15A and 15B on EACH SF 30, Amendment. This is to acknowledge each solicitation amendment received.

(3) Representations and Certifications (Reps & Certs) shall be submitted online at SAM:

https://www.sam.gov. Failure to do so will result in your proposal being found non-compliant with the solicitation. The following provisions and/or clauses require your input and must be included in your SAM record:

- FAR 52.209-7, Information Regarding Responsibility Matters (Jul 2013)

- FAR 52.212-3, Offeror Reps & Certs – Commercial Items (Nov 2017)

- FAR 52.212-3, Offeror Reps & Certs – Commercial Items (Alt I)(Oct 2014)

- DFARS 252.247-7022, Representation of Extent of Transportation by Sea (Aug 1992)

(5) Corporate Experience Information: Offerors shall include with their proposal (Attachment 4) a list of relevant contractual experience performing Scheduled Passenger Air Transportation (NAICS 481111) or comparable passenger air transportation services in a similar or greater scope, magnitude and complexity as that required by this solicitation, completed during the past three (3) years. The list shall be limited to three

(3) efforts or contracts and be submitted on RFP Attachment 4 – Corporate Experience Information.

B. Part 1 - Technical Proposal

The Technical Proposal shall be clear, concise and include sufficient detail for effective evaluation against factors defined in 52.212-2 and Addendum to 52.212-2 of this solicitation. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet each item in the worksheet in accordance with the PWS.

Statements that the offeror understands, can or will comply with the PWS; statements paraphrasing the PWS or parts thereof; flowcharts simply listing activities related to performance of the PWS; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., without a description of how services will be performed shall be considered unacceptable. The offeror shall submit an approach which offers feasible routes within the present Courier Station Network. Offerors shall assume the Government has no prior knowledge of their experience. The Technical Proposal shall be limited to no more than 20 pages.

Part 2 - Price. The offeror shall submit proposed Passenger Round Trip Seat Prices plus the per lb., cargo price per route (using the inbound/outbound historical/estimated weights) for each Contract Line Item Number (CLIN) (Attachment 3) by completing the pricing schedule (Attachment 2). Do not alter the format of Attachment 3. Efforts should be made to ensure totals are divisible by the number of months in the base year and all option periods to allow for equal monthly payments. Offers without proposed rates for each CLIN will be determined incomplete and un-awardable.

(End of Provision Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) This acquisition will be conducted as Low Price Technically Acceptable (LPTA) source selection in accordance with FAR 15.101-2 and USTRANSCOM source selection procedures. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. For a proposal to be considered for award it must comply with all required terms and conditions of the solicitation, demonstrate the technical capability to meet or exceed the PWS requirements, and reflect a fair and reasonable price. Included in the conditions for award is the requirement to submit a Subcontracting Plan as required by FAR 19.702 which is determined acceptable IAW FAR 19.704. Contractors whose Subcontracting Plans are determined unacceptable shall not be considered for award. Each offeror’s past performance will be considered in the Government’s responsibility determination for that offeror. Each offeror’s responsibility will be determined IAW the criteria specified in FAR 9.104-1. The Government intends to evaluate proposals and award a contract without conducting discussions.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right, however, to conduct discussions, written and/or oral, with offerors if it is determined to be in the Government’s best interest.

(b) The Government intends to award a single contract as a result of this solicitation. The government reserves the right not to award a contract based on the quality, quantity of proposals received and funding availability. In addition to meeting all terms and conditions of the solicitation, each offeror's proposal will be evaluated against the following:

(1) Evaluation criteria:

a. Technical

b. Price

(c) As this is a LPTA procedure, tradeoffs will not be permitted for the initial contract award and proposals will be evaluated for acceptability but not ranked. Each offeror’s technical approach will be rated as acceptable or unacceptable.

Only technically acceptable proposals will be considered further. An award will be made to the lowest-priced technically acceptable offeror whose proposed prices are determined to be fair and reasonable.

(d) Factor 1 – Technical Approach: Each offeror’s Technical Capability Proposal will be evaluated as Acceptable or Unacceptable, as defined below.

Technical Approach Acceptable/Unacceptable Ratings Adjectival Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

If any technical factor is rated as Unacceptable, the overall technical rating will be Unacceptable. If all technical factors are rated as Acceptable, then the overall technical rating will be Acceptable. Unacceptable proposals fail to meet specified minimum performance or capability requirements; proposal has one or more deficiencies. Proposals with an unacceptable rating will not be considered further. A proposal may be rated as unacceptable if the Government determines that the route(s) offered are not feasible within the present Courier Station Network. Offers proposals must receive a rating of Acceptable for all technical factors in order to be considered for award:

To be rated Acceptable, the approach must meet specified minimum performance or capability requirements delineated in the Request for Proposal.

(e) Factor 2- Price: The Government will evaluate the offerors price by taking the Passenger Round Trip Seat Price multiplied by 2 plus the per lb cargo Price multiplied by the inbound and outbound historical/estimated weights.

The amount calculated above for each route will be multiplied by the estimated number of missions per route for the base period and all option periods to include the six month extension on routes 1 through 13 to determine the Total Evaluated Price. Below is an example of how this will be calculated:

EXAMPLE: [2 Passengers x Seat Price + (Outbound + Inbound lbs) x cost per lb.] x # of Missions = Evaluated Route price. All 12 routes for base, options and six month extension combined provide the Total Evaluated Price.

The Government will conduct a price analysis to determine whether the proposed prices are fair and reasonable.

This determination may be accomplished by one or more of the techniques set forth in FAR 15.404-1(b)(2). The Contracting Officer will fully document the price evaluation. Submission of unrealistically low prices submitted initially or subsequently, may be grounds for eliminating a proposal from the competition on the basis that the offeror does not understand the requirements or has made an improvident proposal. Further, the Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

If the Government extends the contract pursuant to FAR 52.217-8, Option to Extend Services, such extension will be at the rates in effect under the contract when the final option is exercised. The Government will consider the total evaluated price of each proposal when making a best value decision. For the Total Evaluated Price (TEP) calculation, pricing for a 6-month extension of services period will be based on the prices proposed in the offeror’s final Option Period. Offerors shall not submit a price for the potential 6-month Extension of Services.

(f) Options. The Government will evaluate the offeror's total price by adding the total price of the base requirement, all option periods, and the total price for the 6-month Extension of Services. Evaluation of options shall not obligate the Government to exercise the option(s).

(g) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(h) The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(i) Communication conducted to resolve minor or clerical errors will not constitute discussion, and the Contracting

Officer reserves the right to award a contract without the opportunity for proposal revision.

(j) The Government reserves the right to award no contract at all depending on the quality of the proposals submitted and availability of funds.

(k) The following conditions shall be met in order to be eligible for award:

(1) The offeror must be determined responsible according to the standards in FAR subpart 9.1.

(2) Pursuant to 32 C.F.R. §861.4, the offeror must be a DOD Approved Air Carrier at the time of proposal submission.

(3) Pursuant to 49 U.S. Code §41106, the offeror must be a participant in the Civil Reserve Air Fleet

(CRAF) program, unless no CRAF participant is available.

(4) The offeror must submit a Subcontracting Plan as required by FAR 19.702 determined acceptable

IAW the requirements of FAR 19.704. Airlift services may not be subcontracted. Contractors whose Subcontracting Plans are determined unacceptable shall not be considered for award.

(5) The offeror's proposal must comply with requirements of law, regulation, and all conditions set forth in the solicitation. The offeror's proposal must demonstrate a clear understanding of the nature and scope of work required. Failure to provide a reasonable and complete proposal may reflect lack of understanding of the work requirements of the contract and may result in a determination that the proposal is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an offeror's proposal.

(6) Other information submitted by the offeror must comply with the conditions set forth in the solicitation. The Government reserves the right to make the final determination as to whether the other information complies with the conditions set forth in the solicitation.

(7) Non-Government Personnel. No non-Government personnel will be involved in the source selection.

(End of Provision)