Atch_3 _ADDENDUM_TO_52.212-1_Yokohama.pdf

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph“ (b) Proposal

Preparation Instructions” below:

(b) PROPOSAL PREPARATION INSTRUCTIONS

General Information

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

1. Offerors are required to submit an electronic version of the proposal via email with the RFP number and

Offeror’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing proposal which shall be in Microsoft Excel format with an .xlsx file extension.

2. Proposals shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Cover Page or Table of Contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

3. Proposals shall be submitted in English. Any Contract Documentation written in a language other than English must be accompanied by an English translation of the document as provided by a third party translation company.

4. Proposals include the following parts:

A. Contract Documentation (1 of 3)

B. Part I – Technical Proposal (2 of 3)

C. Part II – Price Proposal (3 of 3)

Proposals shall be submitted in three separate emails, labelled 1 of 3 (Contract Documentation), 2 of 3

(Technical) and 3 of 3 (Price).

5. Instructions for submitting Contract Documentation, Parts I and II are as follows:

A. Contract Documentation (should be submitted in a single .pdf file)

This part shall consist of:

(1) A cover page which contains (i) the company name and address as registered in the System for Award

Management (SAM) database; (ii) DUNS code; (iii) CAGE code; and (iv) a reference to the solicitation number.

(2) Identification of the (i) name, title, telephone number and email address of the company point of contact authorized to make decisions with respect to your proposal and who can obligate your company contractually and (ii) name, title, telephone number and email address of any other individual authorized to negotiate with the Government on your behalf.

(3) SF 1449: Complete blocks 12 (must be completed even if no discount is offered), 17a , 30a, b and c of the SF 1449, Solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, with attachments. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. Block 17b – if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

(4) SF 30(s): Complete blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation to acknowledge all solicitation amendments (if any).

(5) Representations and Certifications should be submitted online using SAM at https://www.sam.gov

OR may be submitted with contract documentation.

(6) Appropriate documentary evidence – Licensure or other written authorization from the Port Authority and any other documentation that the offeror or its intended subcontractor(s) is authorized to perform the required services at the specified location(s), and:

a. Proof of current certification of at least two (2) proposed personnel trained and tested in handling

Hazardous Materials per the requirements of the Code of Federal Regulation (CFR) Title 49, Section 172.702 or Host Nation equivalent.

b. Proof of capability to perform customs clearance through a licensed customs broker or clearing agency.

(7) Corporate Experience Information

Offerors shall include with their proposal a list of relevant contractual experience performing

Stevedoring and Related Terminal Services (NAICS 488320) in a similar or greater scope, magnitude and complexity as that required by this solicitation, completed during the past three (3) years. The list shall be limited to three (3) efforts or contracts and shall include:

a. Name of the contracting activity and point of contact;

b. Total contract value; and

c. Description of work performed, including experience performing Managerial, Planning, Safety and Security functions and Loading, Discharging, Receipt and Disposition of International

Maritime Dangerous Goods (IMDG) cargo.

B. Part I – Technical Proposal. Technical Proposals shall be clear, concise and include sufficient detail for effective evaluation against factors defined in 52.212-2 and Addendum to 52.212-2 of this solicitation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the PWS. Statements that the offeror understands, can or will comply with the PWS; statements paraphrasing the PWS or parts thereof; flowcharts simply listing activities related to performance of the PWS; and phrases such as

“standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume the Government has no prior knowledge of their experience, and the

Government will base its evaluation solely on the information presented in the proposal. Responses to this subfactor shall be limited to no more than 25 pages.

C. Part II – Price Proposal

(1) Schedule of Rates. The offeror shall input unit pricing rates for all cells highlighted in yellow within

Atch 2, Schedule of Rates. If offeror intends to offer a service at no charge, zero (0) shall be inserted https://www.sam.gov/ in the applicable cell. Failure to input a unit price in any highlighted cell shall be construed as the offeror’s intention to propose a price of zero (0). The Excel (.xlsx) spreadsheet will then auto-populate total prices for (i) the base period, (ii) each option period and the six month extension and (iii) base period plus four one-year option periods and the six month extension of services to establish the Total

Evaluated Price (TEP).

(2) All unit pricing rates shall be submitted in Japanese Yen.

(3) Offerors are encouraged to provide comments regarding the basis for any or all unit prices in the

Comments column within the Schedule of Rates excel file. Comments may be taken into consideration as part of the evaluation of the price proposal.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of

180 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The

Government intends to evaluate individual offers and award a single contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule of Rates, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Paragraph (i) entitiled “Communications” is tailored to read: “Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation shall be submitted via email to:

William Henderson, Contracting Officer at william.r.henderson12.civ@mail.mil; and

Emmanuel Hardrick, Contract Specialist at emmanuel.d.hardrick.civ@mail.mil

The request should be in the following format:

Reference: Document____; Section ____, Page ____, Paragraph ____, Line Item ____

Question: ____________________________________

Written questions will be answered in writing and provided to all offerors via an Amendment posting to

FedBizOpps. However, due to the time required to research a question and provide an answer, questions submitted later than 28 July 2016 may not be answered prior to the closing date; unless Offerors are given notice of a different date via FedBizOpps. Solicitation changes resulting from any provided answers will be made via

Amendment and posted to FedBizOpps.

A preproposal teleconference is tentatively scheduled for 21 July 2016 at 5:00 p.m. Central Standard Time .

Participants must confirm teleconference attendance via email to Emmanuel Hardrick emmanuel.d.hardrick.civ@mail.mil or William Henderson william.r.henderson12.civ@mail.mil no later than 15

July 2016 by 4:00 p.m. Central Standard Time.”

mailto:william.r.henderson12.civ@mail.mil mailto:emmanuel.d.hardrick.civ@mail.mil mailto:emmanuel.d.hardrick.civ@mail.mil mailto:william.r.henderson12.civ@mail.mil