Atch_1_CALL_0003_PWS_Pacific_Northwest_(Seattle).pdf

Atch 1 Pacific Northwest PWS

Stevedoring & Related Terminal Services

Performance Work Statement for

Military Operations Terminal – PNW DET/833d Transportation Battalion, Seattle, WA

Ports of Tacoma, Seattle, Olympia, Aberdeen and other commercial port facilities throughout the Puget Sound, Columbia River and Grays Harbor

10 Sep 2014

Stevedoring & Related Transportation Services Performance Work Statement

TABLE OF CONTENTS

Section Section Topic Page

1.0 Background & Scope 2

2.0 Security 2

3.0 Safety 4

4.0 Contract Administration 5

5.0 Contractor General Requirements 6

6.0 Terminal Specific Requirements 9

Contractor Performance Requirements 15

Appendix A Regulations, Publications, & Forms 16

Appendix B Glossary of Terms 19

Appendix C List of Acronyms & Abbreviations 37

1.0 BACKGROUND & SCOPE

1.1 Background-Military Surface Deployment and Distribution Command (SDDC), headquartered at Scott

AFB, IL is a major U.S. Army Command and a vital component of the U.S. Transportation Command. Since its establishment in 1965, SDDC has played a vital role in our nation’s defense by providing support to every war, major contingency, training exercise and humanitarian relief operation where our military forces have been deployed.

1.2 Scope-Stevedoring and Related Terminal Services

1.2.1. The Contractor shall provide stevedoring and related terminal services and management services in connection with the receipt, processing, and/or loading/discharging of cargo via all conveyances as designated by the Contracting Officer or Contracting Officer’s Representative (COR). The Contractor shall provide sufficient qualified labor, gear and equipment and materials to satisfy the scope of this contract, and make every effort to rectify any shortfall, for which the Contractor will be paid at the applicable commodity or man-hour rates as designated in Section B – Schedule of Services in this contract as requested by the COR.

1.3 Ground Rules and Constraints

1. 3.1 Persons Excluded from the Premises-The Contractor shall not allow a person that has been banned by any authority from the premises to have access to terminal facilities, equipment, or other material related to terminal operations.

1.3.2 Persons with Restricted Duties-The Contractor shall not allow a person restricted by any authority from certain equipment or areas to operate that equipment or enter those areas.

2.0 SECURITY

2.1 The overall performance classification of this PWS is Unclassified.

2.2 Security Related to Personnel- If the Government notifies the Contractor that the employment or the continued employment of any Contractor employee is prejudicial to the interests or endangers the security of the

United States of America, the Contractor shall make any changes necessary in the appointment(s). The Contractor is responsible to ensure that all workers supporting the PWS have their required identification and background checks before the start of work."

2.3 Personnel working IAW this PWS who do not require IA administrative privileges/ system monitoring capability but do require access to Non-Secure Internet Protocol Router Network (NIPRNET) applications, must successfully complete a National Agency Check with Inquiries (NACI). Favorable NACI investigation results must be posted in the Joint Personnel Adjudication System (JPAS) before a contractor is allowed access to the NIPRNET.

2.4. Personnel not requiring a NACI investigation but require access to the port are required to obtain a

Transportation Workers Identification Card (TWIC). TWIC card are issued from TWIC processing centers in port areas IAW mandatory dates provided from the Captain of the port

2.5 Once the contract is awarded, all names of the contractor employees needing a CAC, will be submitted to th

Security for vetting through JPAS to ensure investigative and clearance requirements have been obtained before the start date of the contract. This will be completed prior to the Contracting Officer’s Representative (COR)

/ Trusted Agent (TA) submission of contractor employees’ names for the Common Access Card(s) (CAC) in the

DoD Trusted Associate Sponsorship System (TASS). If a contractor’s employee does not have the appropriate investigative or security clearance requirement the contractor’s employee will be denied the ability to work in support of this PWS and will not be loaded into the TASS. Contractor employees will be loaded in TASS and have an expiration date on their CAC for the initial contract period. Upon approval of each option period a new CAC will be issued with new dates for the subsequent option period only.

2. 6 The contractor shall ensure the roles/privileges assigned to contractor employees on the Government computing platforms are limited to the roles/privileges essential to that individual’s performance of his/her assignments. These roles/privileges can be limited or revoked by the Government for any reason.

2.7 If the Government notifies the contractor that the employment or the continued employment of any contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The company receiving award of this task order shall make any changes necessary in the appointment(s).

2.7.1 Contracting officers or contracting officer representatives will ensure Army contractors with security clearances comply with threat awareness and reporting requirements specified in AR 381-12. Additionally, persons employed by Army contractors will report threat-related incidents, behavioral indicators, and other matters of

Counter-Intelligence (CI) interest specified in AR 381-12, Chapter 3, to the Facility Security Officer, the nearest military CI Office, the Federal Bureau of Investigation, or the Defense Security Service.

2.7.2 Operations Security (OPSEC): All information furnished to the Contractor is to be used FOR OFFICIAL

USE ONLY (FOUO). The Contractor is required to be aware of OPSEC requirements from SDDC. Information determined as FOUO or included as part of the OPSEC Critical Information List (CIL) is not to be released to the public. The contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in OPSEC and Information Security regulations.

2.8 Requirement for Contractor Information Assurance (IA) Report

The Contractor shall provide an Information Assurance Report to describe their environment that safeguards DOD non-public information resident on or transiting the contractor's unclassified information systems from unauthorized access and disclosure. Protection measures applied should consider the risks (i.e. consequences and their probability) of loss, misuse, unauthorized access, or modification of information. The report shall address the SANS

(SysAdmin, Audit, Network, Security) Institute's Twenty Critical Security Controls for Effective Cyber Defense:

Consensus Audit Guidelines (http://www.sans.org/critical-security-controls) and be provided in accordance with the attached template at Attachment 1 to the PWS. The contractor is encouraged to provide additional information above and beyond what is outlined in the SANS guidelines to enhance the government’s understanding of their information security posture. The report will be updated 30 days prior to exercise of an option period, if applicable.

2.8.1 Cyber Security Incidents

2.8.1.1 Reporting Requirements

The contractor shall report to the following two Government organizations as soon as possible upon discovery of any suspected cyber intrusion events that affect DOD information resident on or transiting the contractor's unclassified information systems.

1. USTRANSCOM Global Command, Control, Communications and Computers (C4)

Coordination Center (GCCC)

E-mail: ustcJ6-gccc@ustranscom.mil

Commercial Phone: 618-229-4222

2. USTRANSCOM Deployment and Distribution Operation Center (DDOC)

E-mail: ustc-ddocchief@ustranscom.mil

Commercial Phone: 618-220-7700

Initial report shall be provided even if some details are not yet available, with follow-on detailed reporting within 72 hours. Reportable cyber intrusion events include the following:

1. A cyber intrusion event appearing to be an advanced persistent threat

2. A cyber intrusion event involving data exfiltration or manipulation or other loss of any DOD information resident on or transiting the contractor's, or its subcontractors', unclassified information systems

3. Intrusion activities that allow unauthorized access to an unclassified information system on which DOD information is resident or transiting

Definition of advanced persistent threat: An extremely proficient, patient, determined, and capable adversary, including two or more of such adversaries working together.

2.8.1.2 Incident Report Content

The incident report shall include, at a minimum, the following information:

1. Applicable dates (date of suspected compromise and date of discovery)

2. Threat methodology (all known resources used such as Internet Protocol (IP) addresses, domain names, copies malware, etc.)

3. An account of what actions the threat(s) may have taken on the victim system/network and what information may have been accessed

4. A description of the roles and functions of the threat-accessed system

5. An initial list of potentially impacted government programs and each program’s classification

6. What information may have been exfiltrated that may impact government programs

7. A list of all employees and subcontracted employees who work or have worked with the victim system/network

8. A point of contact to coordinate damage assessment activities

2.8.1.3 Incident Report Submission

The contractor will submit unclassified network cyber incident reports to the USTRANSCOM Technical

Information Analysis Center (TIAC) and USTRANSCOM designated government personnel via encrypted email or another mutually agreed upon secure communications method. Copies of malware require special handling and pre-coordination must be accomplished prior to submission.

3.0 SAFETY

The Contractor must comply with applicable international, federal, state, local, installation and SDDC

Transportation Battalion safety and fire regulations. The Contactor must establish and maintain an effective and comprehensive safety program. The Contractor will support the SDDC battalion’s Emergency Disaster Plan. The

Contractor must acquire, maintain, and require the use of safety equipment, personnel protective equipment and devices necessary to protect employees on the installation, port, and on the vessel.

3.1 Safety-Driver Training

3.1.1 The Government will make available driver training for Government vehicles and related processes/procedures and the Contractor shall coordinate with local labor to attend the Government provided training so that sufficient pools of operators are available to operate Government vehicles, within a port as required.

Government vehicles may include, but is not limited to, all classes of Trucks, Stryker vehicles, Heavy Equipment

Transporters (HETS), Mine Resistant Ambush Protective (MRAP) vehicles and Armored Tracked vehicles. Labor shall participate and Contractor shall be compensated at man-hour rates.

3.1.2 The Contractor shall ensure that personnel operating Government Vehicles possess a valid State Drivers

License. In addition, Contractor personnel who operate Government Vehicles must be trained and qualified to operate varieties of military cargo to include those items listed in 3.1.1. The contractor shall furnish list of qualified drivers by name prior to the start of an operation.

3.1.3 All Contractor personnel who operate U.S Government or Contractor furnished munitions laden vehicles shall possess an approved license with HAZMAT endorsement. The Contractor shall provide the COR with a list of drivers being used each day to handle ammunition. The list will include a statement from the Contractor verifying that the individuals performing driving functions comply with paragraphs above. The Government reserves the right to stop contractor personnel at any time to verify their qualifications against the approved list of personnel scheduled to perform ammunition functions. Personnel found to be in non-compliance will be removed from the handling of ammunition and the incident will be reported to the Contracting Officer as well as in the monthly performance report.

3.2 Safety Briefings-The Contractor shall conduct and document safety briefings for all workers at each shift change and must brief new workers as any new labor is added. The Government will conduct safety briefings when necessary, during which time the labor will be on standby/detention time.

3.3 Safety – Operation of Equipment- Equipment operated by the Contractor for use during operations on any

S&RTS Terminal must be maintained and operated IAW applicable Federal / State laws and regulations, OSHA, Army, port, and terminal regulations, directives, instructions and pamphlets. Damage to cargo or injury related to the use of non-compliant equipment or improper use of equipment will result in immediate non-use of that

Contractor’s equipment until the Contractor takes corrective action. The Contractor must notify the COR when equipment is made compliant.

3.4 Safety – Accident Reporting-The Contractor shall immediately notify the COR verbally, of any accident or incident, which results in death or injury to personnel during or arising from performance under this contract.

In all instances where an accident or incident occur resulting in death or injury, the Contractor shall submit a completed DA Form 285, IAW AR385-40, to the COR within 24 hours of incident. The Contractor shall assist the

Government during any investigation of an accident or serious incident.

4.0 CONTRACT ADMINISTRATION

4.1 Detention, Minimum Time, Differentials

4.1.1 Detention and minimum time, computed to the nearest 5 minute multiple, are payable to the contractor, in lieu of commodity or extra labor (XL) rates specified elsewhere in this contract, at the applicable man-hour rates, subject to the following:

4.1.2 When detention occurs during a commodity operation, the Contractor shall absorb each detention of fifteen

(15) minutes or less. The government shall pay the Contractor at detention rates for persons or gangs, including clerks and equipment operators (drivers) for each detention in excess of fifteen minutes including the first fifteen minutes thereof.

4.1.2.1 Detention shall not be authorized for any part of a gang that is not required on commodity operations or when certain classes of labor on commodity operations are required to stand by because of another class of labor performing a commodity operation. For example, commodity vessel load is inclusive of loading and lashing cargo.

Gangs conducting the load & lash are inclusive of each other under one commodity rate; therefore, drivers or lashers during the process of load and lash may be waiting for the other to perform or complete their job. Neither party will be placed on detention while the other is performing commodity work.

4.1.3 Whenever detention occurs prior to or during extra labor operations, the Government shall pay the

Contractor on a detention rate basis for the time of each detention. In the event part of a gang is required to perform an extra labor operation, the balance of the gang standing by shall be paid for at detention rates. In the event certain classes of labor are required to standby because of another class of labor performing an extra labor operation, such certain classes of labor shall be paid at detention rates.

4.1.4 In accordance with applicable collective bargaining agreements, minimum time shall be payable to the

Contractor when work fails to materialize or when work is completed prior to the minimum time and shall not be payable (i) for checkers working in conjunction with longshoremen until completion of the longshoreman commodity activity; and (ii) for any part of a gang not required on a commodity activity.

4.1.5 The Contractor must obtain pre approval to work overtime authorized by the COR.

4.2 Contract Labor Reporting-The contractor shall provide as requested by the COR a daily time keeper personnel log book for verification of labor services provided for the day’s operations to use for reconciliation. The breakout will include total quantity by class of service.

4.3 Contractor Manpower Reporting Requirements

4.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Military Surface Deployment and Distribution Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://cmra.army.mil/.

4.3.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under Help Resources on the right side of the login page.

4.4 Training and Contingency Operations- The Government reserves the right to conduct training and contingency operations for Department of Defense personnel during a scheduled or contingency load or discharge for any vessel operation and related terminal operations. The Contracting Officer or COR will advise the Contractor when such training or contingency operation is scheduled; such notification will be provided to the Contractor as soon as it is known but NLT 48 hours prior to training, contingency or special operation mission. During these training/special operation events, the Contractor shall provide, when requested by the COR, sufficient qualified labor to support DoD personnel during these operations. Such labor, to include operators, flagmen, lashers, mechanic or headers when requested, will be compensated at the man-hour rates established in Section B – Schedule of Rates.

5.0 CONTRACTOR GENERAL REQUIREMENTS

5.1 General duties and requirements of the Contractor are defined within this section. Duties and requirements specific to the particular terminal(s) within the scope of this contact are further defined in Section 6.0 -Terminal

Specific Requirements.

5.2 Contractor services will cover the full spectrum of ocean terminal operations to include discharge and load of vessels, vessel stage/call forward areas including designated areas/facilities for washing and/or fumigation.

https://cmra.army.mil/

Vessels anticipated are Large Medium Speed Roll On/Roll Off (LMSR), Fast Sealift Ships (FSS), MARAD/Ready

Reserve Fleet (RRF), Military Sealift Command (MSC) Controlled or Charted Vessels, Maritime Prepositioned

Ships, Cape Class Vessels, Barges, U.S. Army and Navy vessels, car carrier vessels, combined container/Ro-Ro vessels as well as other vessel types and classes. The Contractor must be capable of handling multiple and simultaneous vessel, operations at each terminal as described in this contract’s Area of Responsibility (AOR).

Contractor will handle various classes of supply to include Ammunition, Hazardous Material, sensitive, controlled, and general DoD cargo.

5.3 The Contractor will inspect for damage and discrepancies and immediately report these items to the COR.

The contractor shall report any damage caused by the contractor, to cargo or vessel, immediately to the COR

5.4 The Contractor shall communicate to the COR any labor shortfalls immediately, and make every effort to rectify the shortfall.

5.5 The Contractor shall provide a dedicated manager to serve as a single point of contact for interface with the government during all daily operations; this includes management presence at away ports during terminal operations as described in Section 6.1 Area of Responsibility.

5.6 The Contractor shall provide a single point of contact on-site for each operation for each shift to the COR.

This individual must have decision-making authority and shall act as the central point of contact. During vessel operations, the Contractor must have stevedore oversight for all gang activity onboard vessels and in staging yards.

If any delay of operation is as a result of stevedore absence on deck or in the staging yard; the delay will be at the

Contractor’s expense.

5.7 The Contractor shall participate in daily operations meetings and shall participate in other meetings regarding vessel load or unload as required. The Contractor shall order labor, material, and equipment based upon agreement with the COR.

5.8 The Contractor shall compare Government reports to Contractor documents and identify discrepancies and recommend reconciliations to the COR.

5.9 The Contractor shall provide a certified point of contact for HAZMAT cargo handling IAW CFR49 Part

172.704(d)

5.10 The Contractor shall acquire and maintain access, and submit man-hour input, to the Cargo & Billing

System (CAB), or its future replacement system, for labor operations within seven (7) days following the billing activity.

5.11 The Contractor shall establish a Quality Control Inspection Plan (QCIP) which will emphasize quality control over all contract requirements. The Quality Control Inspection Plan will contain a Quality Control Inspection

Checklist (QCIC) which, at a minimum, will contain all elements of the Performance Requirements Summary

(PRS).

5.12 Out of Pocket (OOP) Expenses- As related to the support of transportation and cargo and terminal operations, upon the request and approval of the COR, the Contractor shall provide specialized equipment

(examples: floating crane, scissor lifts, generators, light sets, etc.) and supplies reimbursed by the Government at actual costs. Vendor receipt must be provided for reimbursement. Types of supplies include, but not limited to, lumber, placards, straps, shackles, tie wire, clips, fuel for military cargo and GFE (other than commodity operation) and banding material. The Contractor will also provide 3rd party services related to the support of transportation and terminal operations such as port-a-lets used in the operational area and crane orders for extra labor operations .

5.13 Stevedoring and Related Terminal Services (Import)

5.13.1 The Contractor will prepare the vessel for discharge to include the unlashing and physical removal of cargo from the vessel. Inclusive of the vessel discharge commodity rate, the Contractor shall discharge and document cargo (to include capturing linked, nested, and secondary items) of inbound cargo IAW with the agreed upon

Discharge Plan and stage in accordance with the agreed upon Staging Plan (e.g. by type and destination) within time frame established at the cargo meeting between the Contractor and the Contracting Officer’s Representative (COR).

The Contractor shall handle multiple classes of cargo including sensitive, classified, HAZMAT cargo and Reefers in accordance with discharge and stage plan and IAW current applicable regulations. Any changes must be approved through the COR.

At the operations meeting held prior to the start of each vessel operation, the COR will confirm with the Contractor the mutually agreed upon timeframe for the safe and efficient completion of discharge of the vessel. Vessel operation completion timeframes will be determined based on such factors as cargo volume, stow factors, RDD, cargo mix and vessel type being worked.

The Contractor will not be held accountable for delays in vessel operations resulting from circumstances not within the control or responsibility of the Contractor. Factors known to affect productivity may include: weather; reserve augmentation; vessel condition and cargo condition. The chart below contains estimated vessel timelines for completion of discharge of fully loaded vessels as follows; discharge hours may or may not be continuous:

VESSEL TYPE DISCHARGEWORK HOURS

FSS (using shipboard crane) 56

FSS (using port crane) 48

BREAKBULK 72

LMSR (NON-PREPO) 72

RORO 48

CONTAINER SHIP 48

MPS 72

MPS/MAERSK 96

5.13.2 The Contractor shall conduct a reconciliation/validation of the cargo discharged.

5.13.3 The Contractor shall return vessel lashing gear to its proper place (lashing bins and wall racks) and will clean contractor debris prior to vessel departure.

5.14 Stevedoring and Related Terminal Services (Export)

5.14.1 The Contractor shall load cargo on the vessel from its place of rest to point of stow aboard vessel in accordance with the approved vessel pre-stow plan furnished by the Government and within the time frame established at cargo meeting between the Contractor and the COR. The Contractor shall handle all multiple classes of cargo including sensitive, classified, HAZMAT and Reefer Cargo IAW the pre-stow plan. The contractor shall secure cargo IAW SDDC TEA Reference 55-22, Marine Lifting and Lashing. The Contractor shall coordinate all vessel activity with the COR, the vessel master/chief mate, and when applicable with the Military Sealift Command

(MSC) representative. The Contractor shall receive and review expected cargo list and pre-stow plan for accuracy and efficiency of vessel operations and report discrepancies, issues or concerns to the COR

At the operations meeting held prior to the start of each vessel operation, the COR will confirm with the Contractor the mutually agreed upon timeframe for the safe and efficient completion of loading of the vessel. Vessel operation completion timeframes will be determined based on such factors as cargo volume, stow factors, RDD, cargo mix and vessel type being worked.

The Contractor will not be held accountable for delays in vessel operations resulting from circumstances not within the control or responsibility of the Contractor. Factors known to affect productivity may include: weather; reserve augmentation; vessel condition and cargo condition.

The chart below contains estimated vessel timelines for completion of discharge of fully loaded vessels as follows;

discharge hours may or may not be continuous:

VESSEL TYPE LOAD WORK HOURS

FSS (using shipboard crane) 72

FSS (using port crane) 60

BREAKBULK 96

LMSR(NON-PREPO) 96

RORO 48

CONTAINER SHIP 48

MPS 96

MPS/MAERSK 120

5.14.2 The Contractor shall provide documentation using load list and scanner/ PDA that reflects the correct stow location, pay, nested, linked, secondary loads(as requested) and condition of the loaded cargo.

5.14.3 For vessel load and vessel discharge the Government will:

-Provide command and control as Single Port Operator/Manager for SDDC Operations.

-Identify specialized, unique military equipment requiring special handling and coordinate for handling this equipment as required.

-Maintain log book/record of events/time for all operations.

-Provide reports to the Contractor as specified within this contract.

-Compare contractor furnished reports with the Government reports, identify further discrepancies and reconcile them with the Contractor.

-Identify the COR to oversee contract operations.

-Provide a qualified point of contact for HAZMAT.

-Provide ICODES pre-stow plans as specified within this contract NLT 48 hours for review with a revised copy provided NLT 24 hours prior to operation.

-Utilize GATES or system of record to document movement of cargo.

-Provide scanners (PDA), tally sheets or Military Shipping Label (MSL) as applicable to the Contractor.

-Process contractor activity pay into GATES or system of record NLT 48 hours after receipt of documentation;

delays to GATES processing may occur due to frustrated cargo records.

-As applicable to type of operations, provide a discharge report; manifest; cargo load list; GATES onhand report;

pre-stow plan for vessel load; staging requirements; and when provided, a final stow plan for vessel discharge, to the Contractor

-Assist to resolve cargo discrepancies such as overages, shortages and Hazardous Material (HAZMAT) documentation.

-Provide input on special handling requirements to include staging of HAZMAT; sensitive; classified cargo and

Refrigerated containers.

-Provide training on scanners (PDA) and Government Documentation System(s), when applicable.

6.0 TERMINAL SPECIFIC REQUIREMENTS (IMPORT/ EXPORT)

6.1 The 833d Transportation Battalion (833d TB) is located in the Federal Center South Campus, Seattle, WA and serves as the Single Port Manager (SPM) for Washington and Oregon. The operational area of responsibility will include providing stevedoring and related terminal services at the Ports of Tacoma, Seattle, Olympia, Aberdeen and other commercial port facilities throughout the Puget Sound, Columbia River and Grays Harbor.

6.2 The normal hours of operation for the terminal(s) are: First shift (Day) 0800 – 1700, Second shift (Night) 1800 –

0300 and Third shift (Hoot) 0300 – 0800. Operations are typically continuous until finished.

6.3 Scope of Terminal(s) Operations

6.3.1 The contractor must be capable of working multiple vessels simultaneously at multiple ports in continuous operations.

6.3.3 The contractor shall handle ammunition/explosive cargo IAW the terms of this contract. Compensation for the handling of explosives of a type requiring a U.S. Coast Guard Permit, will be IAW with the commodity rates.

6.3.3 Operations meetings will be held daily normally starting the day prior to operations and continuing until operations are complete. Normal operational meetings are held at 1500 daily. COR will notify Contractor of temporary shifts in time.

6.4 Government Furnished Facilities, Equipment, Supplies, and Information

6.4.1 There are no facilities furnished by the Government for contractor use during the performance of the contract.

6.4.2 Government Furnished Equipment

6.4.2.1 Any Government Furnished Equipment (GFE) used by the Contractor shall be hand receipted from the COR prior to the beginning of operations. All hand receipted materials shall be returned by the Contractor to the COR upon completion of operations or at the end of the contract period if equipment will be used on a continuing basis.

6.4.2.2 Equipment may include but is not limited to GATES/ICODES scanners, tow-bars, NATO booster cables and specialized rigging gear.

6.4.3 Government Furnished Supplies

6.4.3.1 Blank Government Forms (electronic versions when available) required for operations as described within the Technical Exhibits or other forms as approved by the COR

6.4.3.2 The Government will provide seals (a government-controlled item) issued for cargo transport, Radio

Frequency Identification (RFID) Tags, and Barcode labels.

6.4.5 Care of Government –Furnished Facilities, Equipment and Supplies

6.4.5.1 The Contractor, at his own expense, shall either repair all equipment damaged in the course of his operations or reimburse the Government. When repair parts are not readily available to the contractor, the Government will supply such parts as it has in stock and the contractor will be billed at cost.

6.4.5.2 The Contractor shall provide operator-level inspection of GFE and communicate any deficiencies or maintenance requirements to the COR for their attention.

6.5 Government Furnished Information

6.5.1 All information furnished the contractor is to be used FOR OFFICIAL USE ONLY (FOUO). The Contractor is required to be aware of Operational Security (OPSEC) requirements of the 833d TB. Information determined as

FOUO or included as part of the OPSEC Essential Elements of Friendly Information (EEFI) is not to be released to the public

6.5.2 The Government will furnish government informationto the contractor as follows:

(a) Advance information and documentation as is available concerning cargo released for shipment to the terminal and inbound ships due with retrograde cargo.

(b) Manifests, bills of lading, or any documents on which the contractor's invoice for payment is based.

(c) Names, berths, and dates ships are to be worked.

(d) A listing of cargo to be loaded on each ship and the pre-stow plan(s) for vessel loading, and/or discharge plan(s) and staging plan(s) for receipt or discharge operations.

(e) Specifications for the processing of military vehicles.

(f) GATES cargo lifted or discharged reports.

6.6 Contractor Furnished Supplies/Services

6.6.1 Office equipment, such as furniture, telephones, and commercial telephone services and other material as is required to maintain the Contractor’s operations.

6.6.2 Wire cables, turnbuckles, shackles, clips, lumber, dunnage, chocking, and blocking materials, which may be required in the performance of the services hereunder. All supplies purchased by the contractor with prior approval of the COR will become property of the Government. The Government will reimburse the contractor for such materials/supplies as an out-of-pocket cost. These materials will be used in performance of work under this contract and are obtained for and on behalf of the Government, who will be the owner thereof at the time of acquisition.

Serviceable material/supplies recovered from down- loading ships will be reused. Dunnage and lashing materials, furnished by contractor shall be of grade, quality, size, and dimensions suitable for the intended use. The Contractor shall deliver these materials to shipside or other designated location(s), as required.

6.6.3 When the contractor furnishes any materials, from his own stock, he shall submit a signed certification listing such materials with itemized costs. The ACO's certification, indicating prior approval of the quantity and price, shall be presented with the invoice for reimbursement, otherwise reimbursement will not be made.

6.7 Contractor Furnished Equipment

6.7.1 With the exception of equipment specified as Government furnished, the Contractor at his own expense must furnish all gear and equipment required to perform all services under this contract (for both single and multiple vessel operations and yard work). This includes appropriate material handling equipment (MHE) for handling 20 foot and 40 foot containers, with or without their lifting pockets and equipment (under 10’6” in height and weighing less than 35 tons) capable of towing up to an M1A1 tank’s (70 tons) weight equivalency on or off a vessel, or for draying to or from rail. Contractor will need ability to tow M1000 HET trailers without M1070 prime mover, as well as MAFI trailers, on and off vessels. Upon request by the COR, the Contractor shall make record of required equipment inspection, load testing and certification available for review. Maintenance of Equipment-Equipment operated under this contract must be maintained and operated in accordance with applicable federal/state laws and regulations, OSHA, Army, Port, and SDDC regulations.

6.7.2 Government Use of Contractor’s Equipment (Rental): If for any reason, the Contractor is unable to perform services under this contract, it is agreed that the Government may elect to rent and that the Contractor shall rent to the Government such of the contractor’s gear and equipment as had customarily been allocated to the performance of this contract at rental rates negotiated by the Contracting Officer at time of requirement. The Government will accept such gear and equipment as it may elect to rent where is and as is, and furnish fuels, lubricants, and operators.

A joint condition survey shall be made when the gear and equipment is turned over to the Government and also when returned to the Contractor. The Contractor shall deliver such gear and equipment to a mutually agreed location. The government agrees to maintain the gear and equipment and to return it to the Contractor in as good condition as originally received, fair wear and tear excepted. The rental period may continue for the duration of the

Contractor’s inability to perform services under the contract, but not to exceed 180 days, unless extended or sooner terminated by agreement of the parties.

6.8 Within three (3) working days after expiration date of the contract the contractor must remove from the Port-owned premises all equipment and supplies belonging to him. If removal has not been accomplished within three

(3) working days the Government will remove them from the premises at the contractor’s expense.

6.9 Vessel Import (Inbound) – Discharge

Import (Inbound) activities involve planning, vessel discharge, staging, intra-terminal transfer, and cargo documentation to prepare for loading of conveyances and onward movement.

6.9.1 Planning of Vessel Discharge: The Contractor shall provide a written staging plan (drawing), if requested by the government, to the COR at least 24 hours prior to the start of vessel discharge. The stage plan will reflect cargo staged by destination, type, frustrated, sensitive, hazardous, mode of inland transportation (e.g. rail, commercial truck, or convoy) as required for port clearance. The Contractor shall review the final stow plan, manifest or traveling stow plan to prepare vessel hour/gang operation plan for offload to be approved by the COR.

6.9.2 Staging: Staging is the process of placement/organization of cargo to facilitate port clearance/operations and onward movement. The Government will communicate changes/events that affect the staging plan.

6.9.2.1 The Contractor shall stage cargo discharged from the ship to an initial point of rest identified within the terminal in accordance with the discharge plan which may include additional screening measures in route. The

Contractor shall normally stage cargo within a distance not to exceed 2,500 feet from the vessel ramp in accordance with Government instructions.

6.9.2.2 As requested by the Government, the contractor shall provide cleaning equipment and clean retro equipment to USDA standards and properly dispose of waste water and solid residual waste (if applicable). [Man-hours] [Out-of-Pocket to Sub-contractor(s)]

6.9.2.3 The Contractor shall reposition and/or document moved equipment when directed by the Government.

Compensation will be in accordance with man-hour rates in Section B, Schedules of Rates (extra labor).

6.10. Vessel Export (Outbound) – Upload: Export (Outbound) involves the planning, cargo preparation, intra-terminal transfer and loading of cargo outbound from the port via oceangoing vessels, lighters and barges.

6.10.1 Cargo Preparation

6.10.1.1 Cargo Preparation may include but not be limited to the following: Documentation, nesting/un-nesting of cargo, coopering, stuffing/un-stuffing of cargo containers, scanning, reducing cargo dimensions, fueling/de-fueling and washing of vehicles. The Contractor shall perform cargo preparation in accordance with the Defense

Transportation Regulation DOD 4500.9-R, and other applicable DOD, SDDC and SDDC TEA Regulations and

Standards in Appendix A. [Man-hours].

6.10.1.2 The contractor shall fabricate and install blocking and bracing, coopering and other similar services as directed by the COR. [Man-hour]

6.10.2. Intra-terminal Transfer is the reposition of cargo from its initial point of rest to other locations within the terminal as directed by the COR. The Contractor shall reposition/re-handle cargo within terminals, and document and report its movement as directed by the COR. Compensation will be in accordance with man-hour rates in

Section B, Schedules of Rates (extra labor). [Man-hour]

6.11 Documentation

Checker operations, documentation is the process of capturing cargo status and accurate cargo details (e.g. correct dimensions, model number, identification of HAZMAT, linked cargo, secondary cargo or sensitive), and contractor's activity pay for SDDC cargo transiting through terminal by various modes of transportation. Contractor shall pickup and returns scanners and cargo documentation from the Traffic/Cargo Management Section (TM) Documenters unless otherwise specified.

6.11.1 The Contractor shall document (scan and tally) cargo arriving or departing via vessel. The TM Documenters will instruct checkers on scanner use and tally form. The Contractor shall retrieve scanners and tally sheets from the

TM Documenters. The contractor shall return scanners and tally sheets to the TM documenters at the beginning of all work breaks where they will be issued a new scanner to continue with after the work break.

6.11.4 The Contractor shall scan cargo into ICODES stow locations via scanners (PDA) for vessel loads inclusive of the vessel load commodity schedule of rates. The Contractor shall collect, issue, and return scanners to/from the Marine Cargo Specialists, Operations Center.

6.12 Communications: The Contractor shall provide, maintain, and use the Hazards of Electromagnetic Radiation to

Ordnance (HERO) approved communications equipment when conducting ammunition operations. Contractor shall include the communication plan with the quality control plan

6.13 Security

6.13.1 Security of Cargo, Facilities and Equipment: The Contractor shall protect cargo, facilities and equipment entrusted to his care and shall exercise reasonable diligence to secure them and comply with security standards commensurate to industry practice or US Army standards whichever is greater. For cargo, the Contractor shall ensure cargo doors, hatch covers, and windows are closed to maintain security levels in place and comply with all elements of the Contractors Security Plan.

6.13.2 Security – Classified of Protected Cargo: The Contractor shall immediately notify the Contracting Officer’s

Representative of the arrival of any classified or protected cargo shipments and obtain handling and/or disposition instructions

6.14 PSA

6.14.1 Port Support Activity Contractor Duties: Operational Capacity/Functionality-The Contractor, at his own expense, must furnish all gear and equipment required to perform all services under this contract (for both vessel operations and yard work) at all locations. This includes appropriate material handling equipment (MHE) for handling 20 foot and 40 foot containers, with or without forklift pockets. Containers without forklift pockets will only be lifted using a top lift unless otherwise approved by the SDDC Safety Officer and COR. The Contractor is also required to have equipment, less than 10’6” in height and weighing less than 35 tons, capable of towing up to a

M1A1 tank’s (70 tons) weight equivalency on or off vessel, or for draying to or from rail or stage areas. Upon request by the SDDC Safety Officer, Contracting Officer, or COR, the Contractor shall make record of required equipment inspection, load testing and certification available for review.

6.14.2 Cargo Recovery (Import / Export)-The primary purpose of the Contractor’s recovery teams is to move inoperable equipment on and off vessels, line-haul trucks, and railcars, and for movement within the staging area. In order to perform S&RTS duties, the Contractor will need in inventory, or readily available to rent, vehicles equivalent in capacity to Army’s recovery vehicles to include Heavy Expanded Mobility Tactical Truck (HEMTT) wrecker, M88 Tracked Recovery Vehicle Tank Retriever with tow bar, HEMTT refueling vehicle, and 5 Ton wrecker. Equipment will be used by the Contractor to recover and/or start heavy, inoperable, tracked and wheeled vehicles. The Contractor’s recovery vehicles must be capable of moving heavy deadline tracked or wheeled vehicles weighing up to 150,000 lbs up and down steep ramps and in and out of vessels. Handling inoperable vehicles is payable under the commodity schedule of rates for tow on/off inop vehicles and/or lift on/off as applies.

6.14.3 Additional Wrecker Support- Import Re-deployment Requirements-When it is known, the Contracting

Officer or COR will inform the Contractor when 50% or more equipment is inoperable, and is identified as “dead-lined” (equipment requires towing from ship), expected to arrive on redeployment (inbound) vessels. The Contractor shall provide additional dedicated wrecker support (additional operators), or increase the towing capacity by working onsite wrecker operators, and their supporting employees, for longer hours as requested by the COR and as is feasible, to facilitate unload of vessels promptly to promote timely port clearance. The Contractor shall be compensated for labor using Commodity Schedule of Rates, as forth in this contract. The Contractor shall be compensated at the appropriate man-hour rates for labor support above and beyond normal manning, as described above and as approved by Contracting Office or COR in advance of operation.

6.14.4 Deadline Vehicle Recovery of Lift-on/Lift-off cargo (LO/LO): The Port of Tacoma (the Port) moves LO/LO cargo between staging areas and the vessel hook because the dock is under its authority. The contractor’s

Commodity Rate for LO/LO cargo does not include compensation to move LO/LO cargo between staging areas and vessel hook. There may be situations where the Port does not have equipment capable of moving heavier ‘dead’ cargo that cannot be towed on or off the vessel between staging areas and vessel hook. In these situations, and with the approval of the PORT, the contractor shall move the cargo and be compensated by contract labor and equipment rental schedules.

6.14.5 Contact Maintenance Team: The Contractor is responsible to provide maintenance support for vehicles and equipment that need to be made operational quickly. Responsibilities for contact maintenance for vessel discharges begin on the vessel and end when the vehicle is in its final place of rest on the terminal. During vessel uploads maintenance responsibilities begin from the staging yard to final place of stow on the vessel. The Contractor must be equipped and capable of providing Light Duty maintenance for vehicles up to 60,000 lb, and/or Heavy Duty maintenance for vehicles over 60,000 lb. The Contractor shall provide contact maintenance personnel and contact maintenance vehicles, which contain air compressors, battery chargers (e.g. Tesla TIMV3000 GPU-24), slave cables, voltmeters, tow bars, bolt cutters, security seals, fuel cans, and tools, as well as having fueling/defueling capability. Slave cables and tow bars unique to military equipment will be Government Furnished Equipment

(GFE). All other equipment, to include Personal Protective Equipment (PPE) shall be Contractor Furnished

Equipment (CFE).

It is imperative that the contact maintenance personnel be proactive, checking the operational status of equipment being loaded to and off-loaded from vessels, so that inoperable vehicles can be identified expeditiously, with minimal work delays. It is also particularly important that the maintenance personnel be capable of rapidly troubleshooting inoperable vehicles to get them running as soon as possible. The work of the Contact Maintenance

Team is to enable movement of dead/tow vehicles under their own power or towed by another vehicle from/to the vessel in order to complete mission operations.

Military repair parts, such as tires, will be furnished by the government if available. The contractor must be capable of making minor repairs, such as hooking up slave cables and jump starting vehicles, adjusting brakes (caging), pumping up or changing tires, and any other minor repairs that will allow the inoperable vehicle to be discharged/loaded under their own power in a safe and timely manner. Repair parts and labor will be compensated by actual receipts for parts at the

The Contact Maintenance Team shall consist of a Lead Mechanic and Mechanic capable of performing work described, herein. The maintenance teams shall have experience to rapidly troubleshoot inoperable vehicles with end goal of engine running/cargo movement, within 15 minutes, whenever possible. The jump start of vehicles, cage of brakes, inflate tires, and affix tow bars, the Contractor is paid inclusive of rail, truck or vessel load/unload commodity rates. For other extensive maintenance work such as changing tires the Contractor shall be compensated for labor at a rate equivalent to Skill Level III for Lead Mechanic and Level II for Mechanic, as shown in the Labor

Schedules of the contract The contractor shall provide a “Mechanic Truck’ with all the tools and equipment need to perform required repair work

6.14.6 Fueling and Defueling Operations: The Contractor shall provide a fuel truck with fuel pump, as well as one qualified fuel handler, who possesses a Fuel Handling Certificate, they must be available during vessel upload and discharge within 30 minutes from when the need for fuel is identified. The person who performs the fueling/defueling function must comply with all Federal, State and Army regulations regarding HAZMAT material handling. Persons who perform the fueling/defueling function must be HAZMAT certified and must show evidence of possessing a Fuel Handlers Permit and a Commercial Drivers License. Fuel handlers must be trained to maintain fuel accountability and provide documentation for billing purposes, dispense fuel, de-fuel vehicles, maintain petroleum products and lubricants, and move equipment to appointed re-fueling areas to obtain bulk fuel, and drive.

The cost of fuel will be compensated as an out-of-pocket expense with documented proof of quantity and cost of fuel. Labor will be compensated at the Man Hour Rate for Skill Level II in the Schedules of Rates and Fuel Truck will be compensated at the rental rate specified in Schedule V – Equipment Rental, as an Out-of-Pocket Expense, Schedule VIII

6.14.7 As requested by the COR, the Contractor shall perform additional work within the scope of this contract using extra labor for work not covered in Commodity Schedule of Rates, in order to accomplish mission requirements. The COR will notify the Contractor 24 hours in advance with the requirements and time required to complete mission. The Contractor shall suggest to COR the labor, supplies, and equipment necessary to meet the time line given by the Government.