Atch_7_CALL_0001-01_PreProposal_Agenda.doc

AGENDA FOR PREPROPOSAL CONFERENCE

STEVEDORING AND RELATED TERMINAL SERVICES

Mid-Atlantic (Charleston, Savannah, Wilmington & Morehead City

HTC711-14-R-R003-0001

30 SEP 14

INTRO

Welcome Attendance sheet Question forms Introductions – Name / Government employees’ role in this acquisition

Mr. Will Fugate, Contracting Officer

Mr. Bill Seamon, Contract Specialist

Ms. Kristine Sports, Contracting Officer Representative

GROUND RULES

Purpose of conference is to provide a brief overview of the program and procurement for Stevedoring & Related Terminal Services at the Mid Atlantic region.

Our intent is to clarify, not to change, the solicitation. Anything said or questions answered during the conference or site visit do not change the RFP as it currently reads unless an amendment is issued officially on FBO.gov making a change.

Ensure all questions are recorded in writing. Questions and answers will be posted to FedBizOps.

Restrict your questions to this solicitation.

SOLICITATION REVIEW

The Request for Proposal (RFP) consists of:

HTC711-14-R-R003 Master Solicitation Atch 1 FAR Part 12, Instructions to Offerors & Evaluation

Atch 2 Subcontracting Plan

Atch 3 Security Controls

Atch 4 Generic Performance Work Statement (PWS)

“Call” for Proposals, HTC711-14-R-R003, CALL 0005 Attachment No. 1 – Performance Work Statement (PWS)

Attachment No. 2 – Schedule of Rates

Attachment No. 3 – Government Furnished Equipment (GFE) Attachment No. 4 – Collective Bargaining Agreement (CBA) It is the Offerors responsibility to read and understand the solicitation. Ensure you read and carefully follow the format described in the RFP under the Proposal Preparation Instructions (Page 1- 9 of Atch 1, Instructions to Offerors & Evaluation).

1. Proposals due: Tuesday, 14 Oct 14 – NLT 12:00 pm local time, Scott AFB IL Send proposals to:

USTRANSCOM TCAQ-R

Transportation Support Branch

508 Scott Drive

Scott AFB, IL 62225

2. Offerors are required to submit an original and two copies of the proposal, as well as CD ROM including all parts of the proposal by the due date specified on the call. Each hard copy proposal shall be bound in a three ring loose leaf binder tabbed to separate each individual “Part” of the proposal. Staples shall not be used. A cover sheet shall be applied to each binder, clearly marked as original, copy number 1 or 2, RFP number, Call number and offeror’s name. The SAM identifying data shall be placed on the spine of each binder to facilitate rapid account ability when placed on a shelf in a vertical position. All documents provided on the CD ROM shall be Adobe PDF files except the pricing proposal which shall be in Microsoft Excel format with an .xlsx file extension.

3. Proposals shall be submitted on 8 1/2 by 11 inch paper with no less than one inch margins on all sides. Times New Roman 12 point font shall be used except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. If proposals are double-sided, each side will count as one page for page limitation purposes. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

4. Proposal shall be tabbed and include the following

A. Contract Documentation (Submit one original)

B. Part I – Technical Proposal (Submit original and two copies)

C. Part II – Price Proposal (Submit original and two copies) Technical Subfactors

-Technical Approach (25 pg Limit)

-Small Business Subcontracting Plan (Large Business Only)

-Small Business Utilization Plan (Small Business Only)

-Information Assurance & Cyber Security (10 pg Limit)

5. Instructions for submitting Contract Documentation and Parts I and II (follow Attachment 1 of Master Solicitation)

6. Clauses –

a. Clauses incorporated by reference on the Master Solicitation (page 6 & 7) need to be read and understood.

b. 52.212-3 Offeror Representations and Certifications on the Master Solicitation ( page 7 through 21) should be filled in where appropriate or submitted online using SAM at https://www.sam.gov. This should be included in the Technical Proposal.

c. Information has been “filled in” on these Call specific clauses 52.216-18(Ordering), 52.216-19 (Order Limitations), 52.216-22 (Indefinite Quantity)

7. Solicitation Requirements Addendum to FAR 52.212-1 & 2 (Attachment 1)

a. Period of acceptance of offers – offeror agrees to hold prices in its offer firm for 150 calendar days from the date specified for receipt of offers.

b. Government intends to evaluate offers and award without discussions – offeror’s initial offer should contain the offeror’s best terms - Government reserves the right to conduct discussions

c. Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract

8. Evaluation Factors for Award – A. Technical (Acceptable/Unacceptable)

-Evaluated at Subfactor Level

-All Technical Subfactors must be rated “Acceptable” for the Technical Factor to receive an overall “Acceptable” rating

B. Price

9. The anticipated contract award date is on or about 18 Dec 14.

Performance start date 01 Feb 15

VENDOR QUESTIONS

All Questions received shall be posted with a response to FBO.gov

Performance Work Statement Contracting Officer’s Representative Reviewed Section 6 of the PWS for Port Specific Requirements.

EXIT BRIEFING

Additional questions?

Thank you for interest in this solicitation.

Nothing said at this conference constitutes a change to the solicitation. Changes will be formally provided by an amendment to the solicitation and posted to FBO.gov.