Questions & Answers.docx

1. Fuel – Can the contractor purchase fuel from the government?

Answer – Yes, the procedures must be followed to set up an account with DESC in order to purchase fuel from the government.

2. Who is responsible for loading the vehicles?

Answer – the contractor is responsible for loading vehicles for shipment. The owner of the vehicle is responsible for having the vehicle clean.

3. Would the Navy entertain additional reefer plugs being installed at locations where they are not currently available, at the contractors expense, instead of using gensets?

Answer – This could be a possibilty. Base engineering would have to evaluate possible locations.

4. In reference to Sec 2.4, please confirm that carrier does not file this agreement with governing bodies but that the filing requirements are meant for "non" government moves made outside this agreement.

Answer – correct only for commercial moves 5.In reference to Sec 7.7.3.7, what types of shipments require Custom's clearances?

Answer – All inbound and outbound shipments

6. In reference to Apx 1 Sec 1.1, confirm maximum weight of 500# sq ft on dock Answer – Maximum weight on dock is a variable rate. Any plans for a more permanent crane positioning/equipment positioning must be submitted in advance to local engineering office. PWS will be revised to reflect this info. For loading/unloading it is not a problem to drive trucks on docks, requirement is more for positioning of equipment.

7. In reference to Apx 1 Sec 1.1.17, is there a GTMO map detailing reefer destinations marked with and without shore side power?

Answer – No current map. Location is Bldg 260 we visited is the only facility that has 440 capability at this time . Reefers with delivery requirements will require Gen-Set either front mounted or under slung is acceptable.

8. In reference to Apx 1 Sec 1.2.2 what are the specific Custom or Immigrations requirements for cargo to/from GTMO?

Answer – All cargo must have the appropriate paperwork required by U.S. Customs for exporting outside the United States. Customs and Immigration requirements are outlined in the U.S. Customs and Immigration requirements for Importing from outside United States .

9. In reference to Apx 1 Sec 2.1.1, where are the main locations at CONUS for spotting of empties and delivery of full loads?

Answer – Norfolk & Jacksonville

10. Is there a map for GTMO showing areas where cargo operations are held and highlighting those areas available for carrier's use?

Answer – Maps provided

11. Is there any charge for usage at GTMO for dock space, yard and lay down area?

Answer – No charge for these items. There is a charge for water hook up, $150 per visit. There is also a charge for oily waste disposal, this is only available on an emergency basis because of limited capability. There is a charge per gallon for disposal, depending on the type of oily waste. After separation it is sampled and either shipped off at .20/lb as on-spec used oil or .50/lb as a bulk waste. For bilge waste is currently $12.85 and FY10 is $12.95. Please note this is bilge water, (mostly water with an oil sheen) and not waste oil. It is reviewed by environmental. Prices are always subject to change.

12. In reference to Apx 1 Sec 2.1.2 what is the volume history for the last 12 months?

Answer – this will be available once the solicitation is released in the CARE II System.

13. In reference to Apx 1 Sec 2.1.3 The PWS states "arrive GTMO on Wednesday of the following week" is this meant to say "by Wednesday of the following week"?

Answer – Yes, PWS changed

14. What are the tank requirements?

Answer – There is probably 1 ISO tank moved 40 times per year. There is no requirement for a tank, it is government owned.

15. Is there a minimum source load?

Answer – Contractors will bid prices for full container loads, not partial.

16. What is the depth at low tide in Warf Brave & Uniform.

Answer – 26 foot average depth

17. What is the price/requirement for tug assists?

Answer – There is not requirement for a pilot or assistance. If a tug is requested the price is $800 per hour, 1 hour minimum. Normally dock masters are standing by.

18. How far are the staging areas from the port?

Answer –All delivery and staging areas are within two miles of port.

19. What are the seal requirements for containers?

Answer – Seal requirements are ISO 17712.2 high security bolt seal which consist of a steel bolt and a plastic -coated steel locking chamber. Every container must be tagged, including empty containers. The carrier is responsible for tagging all containers that they stuff.

20. The RFP only allows 5 days transit time from Jacksonville to GTMO. Would the government consider making this a 6 day transit time?

Answer – Yes, the government will revise the PWS to allow for a 6 day transit time from CONUS to GTMO.

21. The solicitation references “Average Minimum Guarantee” is there a minimum guarantee?

Answer – No, there is not a minimum guarantee. The PWS will be revised accordingly.

22. In the BAF language of the PWS, do the types of fuel stand alone instead of using the 5%/95% mix of MDO/IFO as previously shown?

Answer – Correct, this will depend on the type of fuel that your vessel/tug uses.

23. Where are POV’s processed?

Answer – POV’s are processed in Jacksonville.

24. Are the BAF technical factors for a 20 ft container & 40 ft container reversed.

Answer – Yes, will revise PWS accordingly.

We have also attached some information about contractors living at GTMO, ex: Housing, schooling prices.

SPECIAL CONDITIONS FOR GUANTANAMO BAY PROJECTS

1. Work Force Due to the sensitive locale of the U.S. Naval Base, Guantanamo Bay, Cuba, foreign nationals from dissident political areas may be excluded and denied entry approval. In general, foreign nationals may be used. The Contractor agrees to dismiss from the site, when directed by the Contracting Officer, any individual whose continued employment is deemed to be contrary to the public interest or inconsistent with the best interest of national security.

2. Jamaican Hires Jamaican non-U.S. citizens may be hired by the Contractor working through the Jamaican Labor Ministry. Wages and working conditions shall conform to base regulations. Jamaican non-U.S. citizens may be hired at the Contractor’s expense. The Government assumes no responsibility for providing a work force from this source; and lack of such work force shall not be a basis of claim for additional payment or extension of contract time.

3. Entry Approval No employee or representative of the Contractor will be admitted to the U.S. Naval Base, Guantanamo Bay, Cuba without prior entry approval. The background of Contractor personnel will be screened prior to entry to the U.S. Naval Base, Guantanamo Bay, Cuba. The Contractor shall submit to the Contracting Officer’s Representative (COR) the full name, date and place of birth and Social Security Number of such persons. This information shall be received by the COR 10 calendar days prior to the scheduled or desired arrival at the Naval Base.

4. Identification of Employees The Contractor shall be responsible for furnishing to each employee and for requiring each employee to display such identification as may be approved and directed by the COR. Employees may be fingerprinted prior to employment as a condition of entry onto the Naval Base. Prescribed Government identification cards shall be immediately delivered to the COR for cancellation upon release of any employee.

5. Storage of Materials The Contractor shall store materials only in places where directed. No fire-hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, in accordance with the local fire regulations.

6. Access Roads The Contractor shall refrain from the use of roads, grounds or other facilities which have not been specifically authorized for his use.

7. Medical and Dental Services Medical and dental services available to the Contractor’s employees are limited in Guantanamo Bay. The Naval Hospital and Naval Dental Clinic are staffed to treat primarily DOD personnel. The contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorders from traveling to Guantanamo Bay. Advise prospective employees of the limited medical and dental services available in Guantanamo Bay; and explain the Contractor’s policy concerning the extent of liability and coverage for required treatment, such as cardiovascular defects, tuberculosis, mental health problems and alcoholism, from being sent to Guantanamo Bay. The Contractor shall provide and have available, both at the job site and at in the berthing areas, first aid for minor and emergency treatment. Government ambulance and medical care, when required, will be billed at the then current rates. Present rates for foreign nationals are $15.00 for outpatient visit and $45.00 per day for inpatient status. Rates for U.S Citizens vary depending on type of service. Emergency dental care and treatment of an urgent nature are available at the Dental Clinic’s Hospital Branch at the then current rate. Rates for foreign nationals are $15.00 per visit.

8. Post Exchange and Commissary Privileges Post Exchange and commissary privileges and recreation facilities will be made available to authorized Contractor personnel and dependents of Contractor personnel in accordance with current base instructions.

9. Laundry and Dry Cleaning The Government will make available laundry and dry cleaning facilities for Contractor personnel and dependents of Contractor personnel at the then current rates as set forth by the Navy Exchange, Guantanamo Bay, Cuba.

10. Refuse Collection Refuse containers will be furnished by the Government and serviced by the Base Operating Services Contractor (BOSC) at approved Housing/CBQ living quarters and office and shop spaces. The current refuse containers provided for shop and office space uses are: one (1) located at Pier Charlie and one (1) located at the entrance to Oil Point. If additional refuse containers are requested, the request shall be made through the BOSC and shall be at the expense of the Contactor at the then current rates. Refuse collection service is mandatory. Contractors are required to meet base regulations concerning collection and disposal of refuse. Pickup is scheduled and charged based on volume of the dumpster, not necessarily the volume of refuse. This service does not include the articles left outside the containers.

11. Transportation of Personnel

a. Air travel to and from the base is limited, with demand often far from supply. Specifically:

i. Official travel as verified by the COR, to Kingston, Jamaica; Norfolk, Virginia; or Jacksonville, Florida is at the Contractor’s expense and passage will be in reserved seats.

ii. Official travel as verified by the COR, to Puerto Rico is also at the Contractor’s expense, but no reservation can be given; seating will only be offered at flight departure time, if seating is available.

iii. Travel for other than official business is authorized only to Kingston, Jamaica; Norfolk, Virginia or Jacksonville, Florida and is at the expense of the individual traveler. Seating is not reserved but will be offered on a first-come-first-served basis. Current tariff rates (subject to change) are as follows:

Plane Fares to/from Guantanamo Bay, Cuba

12. Food Facilities Contractor personnel may eat at the Gold Hill Galley if the project is at Windward, at the Leeward Galley if the project is at Leeward, at the Navy Exchange and MWR food outlets or at other open food service facilities on a cash basis at then current prices.

13. Petroleum Products

14. Contractor Debts The Contractor shall be liable for debts to the Government incurred by his employees for personal services at Guantanamo Bay, Cuba, included but not limited to private telephone services, medical and dental services, and DODD school expenses. If an employee departs the Guantanamo Bay Naval Station without liquidating his debts, sufficient funds to cover this type of obligation will be withheld from Contractor payments until the debts are paid.

15. Schools (DODDS) Elementary and High School Charges for DODDS Schools are as follows (and subject to change):

PSCD and

17. Energy Conservation The Contractor shall comply with the Base Energy Conservation Program per COMNAVBASEGTMO instruction 4100.2A. It is mandatory that the Contractor post this instruction in a conspicuous location for the Contractor’s employees to read. Ensure that employees comply with these regulations at all times. It is suggested that an employee be appointed as energy monitor by the Contractor for building under the jurisdiction of the Contractor.

18. Drug Abuse by Contract Employees The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corp, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations and to prevent introductions of illegal drugs and paraphernalia include routine, random inspections of vehicles and personnel possessions upon entry or exit, with drug detection dog teams when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corp installation has been engaged in use, possession or trafficking of drugs, that employee may be restricted or detained for the period necessary to turn the employee and the vehicle over to the appropriate civil law enforcement officials; action may be taken to suspend, revoke or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statutes, laws and regulations, including those regulations issued by the commander of the military installations.

19. Available Living Quarters/Crew Berthing Except for allowed family housing, contractor employees (unaccompanied) shall be berthed in the Contractor Berthing Facility (CBF) on Windward or Leeward side.

Both facilities are operated by the Housing Department.

Rates: $6.00 per day regardless of room configuration The Contractor shall contact CBF Management located in building 1670 to establish billing requirements, berthing agreements and other requirements necessary to establish a berthing account. Rates are subject to change each March.

20. Contractor Family/Management Quarters For this contract, the Government will provide up to three (3) housing units (based on availability) for the Contractor’s use. These units are reserved for the use by accompanied or unaccompanied management/supervisory personnel only. The Contractor personnel shall provide all household furnishings. The Government will provide family housing units with the following: refrigerator, stove, dishwasher, washer and dryer. Issuance of these housing units is controlled by the Housing Department, building 2295. Contractor personnel shall abide by all Family Housing Instructions. Contractors shall pay rent under the Fair Market Rental Program; current rates listed below. Rental rates include utilities, refuse collection, pest control, management and maintenance cost. Rental rates are subject to change based on market appraisal; utilities cost adjustment and/or the annual Consumer Price Index.

Current Fair Market Rental Rates/Month:

ALL PRICES QUOTED IN THIS DOCUMENT ARE SUBJECT TO CHANGE